Clinical Trial Associate Jobs in USA with Visa Sponsorship
Clinical Trial Associates work in a highly regulated field where employers routinely sponsor H-1B visa and O-1 visas for qualified candidates. Most roles require at minimum a bachelor's degree in life sciences, and large pharmaceutical and CRO employers have established sponsorship pipelines. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsHelp us change lives
At Exact Sciences, we’re helping change how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you’re working to help others.
Position Overview
This position is responsible for assisting in the execution of clinical trials by providing quality administrative and project management support. This position will coordinate with all members of the Clinical Affairs team and internal and external stakeholders to successfully execute the clinical study plans of the company.
Essential Duties
Include, but are not limited to, the following:
- Collect essential documents and review for completeness and compliance with Standard Operating Procedures, the protocols, and appropriate regulations; review Trial Master File (TMF) inventory for missing and expiring documents.
- Interact with clinical study sites to support study start-up, execution, and close-out activities.
- Create and maintain study related trackers, including but not limited to, enrollment, study supplies, receipt of samples, and site information.
- Coordinate the ordering, tracking, and accountability of clinical supplies, including investigational product materials, equipment, and special-order items as requested.
- Review for completeness and route legal documents for execution. File all versions in document management database.
- Draft study documents (study trackers, templates, presentations, etc.) as requested.
- Support case report form (CRF) development, participate in user acceptance testing (UAT) for electronic data systems and review related data management documents, as applicable.
- Represent Exact Sciences as a customer advocate/liaison both internally and externally.
- Coordinate study start-up, execution, and close-out activities, or Investigator Meetings, as requested.
- Responsible for completing assigned tasks to support study timelines and metrics with minimal ongoing direction.
- Identify and report problems, investigate alternatives, and make recommendations for resolution and process improvements.
- Responsible for organizing cross-functional project meetings. Distribute agendas, take and distribute meeting minutes.
- Provide follow-up support and data collection for Research and Development teams to advance project objectives.
- Initiate purchase requests liaise with Accounts Payable and vendors as needed.
- Provide support to Clinical Trial Manager for clinical study budget review, tracking, and maintenance.
- Must be able to work both independently and collaboratively as part of the clinical study team to meet study objectives and timelines.
- Author and provide input to Clinical Affairs business processes.
- Maintain a working understanding of current SOPs, work instructions, applicable regulations, and guidance documents, such as FDA Code of Federal Regulations (CFR) and International Council on Harmonisation (ICH), Guideline for Good Clinical Practices (GCP).
- Maintain applicable clinical study data in Clinical Trial Management System.
- Ability to organize, present, and convey problems or issues.
- Strong verbal and written communication skills.
- Effective presentation skills.
- Ability to interface and work effectively within team and department with changing priorities.
- Ability to frequently and accurately communicate with co-workers, customers, and vendors, via the telephone or by email.
- Ability to exercise judgment and determine appropriate action to a variety of problems of varying complexity.
- Ability to manage multiple deadlines.
- Analytical, problem solving and decision-making skills.
- Excellent attention to detail and organizational skills.
- Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
- Support and comply with the company’s Quality Management System policies and procedures.
- Maintain regular and reliable attendance.
- Ability to act with an inclusion mindset and model these behaviors for the organization.
- Ability to work designated schedule.
- Ability to work nights and/or weekends.
- Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
- Ability to travel 5% of working time away from work location, may include overnight/weekend travel.
Minimum Qualifications
- Bachelor’s degree in the life sciences or related field; or Associates degree in the life sciences or related field and 2 years of relevant experience in lieu of Bachelor’s degree.
- General knowledge of applicable clinical research principles and requirements, including GCP and ICH guidelines.
- Proficient in using basic software applications including Microsoft Office (Word - generate documents and tables, Excel - create and modify spreadsheets, create complex formulas, etc., Email – preferably Outlook) and various search engines for conducting Internet searches.
- Demonstrated ability to perform the essential duties of the position with or without accommodation.
- Authorization to work in the United States without sponsorship.
Preferred Qualifications
- 1+ year of experience in a clinical research setting (Clinical Trial Assistant, Study Coordinator, or similar).
- Experience in a healthcare, clinical, or science related field.
Salary Range:
$64,000.00 - $105,000.00
The annual base salary shown is for this position located in US - WI - Madison on a full-time basis. In addition, this position is bonus eligible.
Exact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation, holidays, volunteering, and personal time), paid leave for parents and caregivers, a retirement savings plan, wellness support, and health benefits including medical, prescription drug, dental, and vision coverage. Learn more about our benefits.
Our success relies on the experiences and perspectives of a diverse team, and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation, please contact us here.
Not ready to apply? Join our Talent Community to stay updated on the latest news and opportunities at Exact Sciences.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, and any other status protected by applicable local, state, or federal law.
To view the Right to Work, E-Verify Employer, and Pay Transparency notices and Federal, Federal Contractor, and State employment law posters, visit our compliance hub. The documents summarize important details of the law and provide key points that you have a right to know.
Help us change lives
At Exact Sciences, we’re helping change how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you’re working to help others.
Position Overview
This position is responsible for assisting in the execution of clinical trials by providing quality administrative and project management support. This position will coordinate with all members of the Clinical Affairs team and internal and external stakeholders to successfully execute the clinical study plans of the company.
Essential Duties
Include, but are not limited to, the following:
- Collect essential documents and review for completeness and compliance with Standard Operating Procedures, the protocols, and appropriate regulations; review Trial Master File (TMF) inventory for missing and expiring documents.
- Interact with clinical study sites to support study start-up, execution, and close-out activities.
- Create and maintain study related trackers, including but not limited to, enrollment, study supplies, receipt of samples, and site information.
- Coordinate the ordering, tracking, and accountability of clinical supplies, including investigational product materials, equipment, and special-order items as requested.
- Review for completeness and route legal documents for execution. File all versions in document management database.
- Draft study documents (study trackers, templates, presentations, etc.) as requested.
- Support case report form (CRF) development, participate in user acceptance testing (UAT) for electronic data systems and review related data management documents, as applicable.
- Represent Exact Sciences as a customer advocate/liaison both internally and externally.
- Coordinate study start-up, execution, and close-out activities, or Investigator Meetings, as requested.
- Responsible for completing assigned tasks to support study timelines and metrics with minimal ongoing direction.
- Identify and report problems, investigate alternatives, and make recommendations for resolution and process improvements.
- Responsible for organizing cross-functional project meetings. Distribute agendas, take and distribute meeting minutes.
- Provide follow-up support and data collection for Research and Development teams to advance project objectives.
- Initiate purchase requests liaise with Accounts Payable and vendors as needed.
- Provide support to Clinical Trial Manager for clinical study budget review, tracking, and maintenance.
- Must be able to work both independently and collaboratively as part of the clinical study team to meet study objectives and timelines.
- Author and provide input to Clinical Affairs business processes.
- Maintain a working understanding of current SOPs, work instructions, applicable regulations, and guidance documents, such as FDA Code of Federal Regulations (CFR) and International Council on Harmonisation (ICH), Guideline for Good Clinical Practices (GCP).
- Maintain applicable clinical study data in Clinical Trial Management System.
- Ability to organize, present, and convey problems or issues.
- Strong verbal and written communication skills.
- Effective presentation skills.
- Ability to interface and work effectively within team and department with changing priorities.
- Ability to frequently and accurately communicate with co-workers, customers, and vendors, via the telephone or by email.
- Ability to exercise judgment and determine appropriate action to a variety of problems of varying complexity.
- Ability to manage multiple deadlines.
- Analytical, problem solving and decision-making skills.
- Excellent attention to detail and organizational skills.
- Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
- Support and comply with the company’s Quality Management System policies and procedures.
- Maintain regular and reliable attendance.
- Ability to act with an inclusion mindset and model these behaviors for the organization.
- Ability to work designated schedule.
- Ability to work nights and/or weekends.
- Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
- Ability to travel 5% of working time away from work location, may include overnight/weekend travel.
Minimum Qualifications
- Bachelor’s degree in the life sciences or related field; or Associates degree in the life sciences or related field and 2 years of relevant experience in lieu of Bachelor’s degree.
- General knowledge of applicable clinical research principles and requirements, including GCP and ICH guidelines.
- Proficient in using basic software applications including Microsoft Office (Word - generate documents and tables, Excel - create and modify spreadsheets, create complex formulas, etc., Email – preferably Outlook) and various search engines for conducting Internet searches.
- Demonstrated ability to perform the essential duties of the position with or without accommodation.
- Authorization to work in the United States without sponsorship.
Preferred Qualifications
- 1+ year of experience in a clinical research setting (Clinical Trial Assistant, Study Coordinator, or similar).
- Experience in a healthcare, clinical, or science related field.
Salary Range:
$64,000.00 - $105,000.00
The annual base salary shown is for this position located in US - WI - Madison on a full-time basis. In addition, this position is bonus eligible.
Exact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation, holidays, volunteering, and personal time), paid leave for parents and caregivers, a retirement savings plan, wellness support, and health benefits including medical, prescription drug, dental, and vision coverage. Learn more about our benefits.
Our success relies on the experiences and perspectives of a diverse team, and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation, please contact us here.
Not ready to apply? Join our Talent Community to stay updated on the latest news and opportunities at Exact Sciences.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, and any other status protected by applicable local, state, or federal law.
To view the Right to Work, E-Verify Employer, and Pay Transparency notices and Federal, Federal Contractor, and State employment law posters, visit our compliance hub. The documents summarize important details of the law and provide key points that you have a right to know.
See all 1,451+ Clinical Trial Associate jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Clinical Trial Associate roles.
Get Access To All JobsTips for Finding Visa Sponsorship as a Clinical Trial Associate
Target large pharma and CROs first
Companies like Pfizer, Novartis, ICON, and Parexel have dedicated immigration teams and sponsor H-1B visas regularly. Smaller sponsors exist but lack the infrastructure, making large employers a safer starting point for CTA sponsorship.
Align your degree to the role
CTA positions are specialty occupations requiring a degree in life sciences, biology, nursing, or a related field. A degree in an unrelated discipline weakens your H-1B petition, even with years of clinical research experience on your resume.
Get your CCRP or CCRA certification
Certifications from ACRP or SOCRA signal professional credibility and strengthen your sponsorship case. Some employers treat certification as a requirement, and it demonstrates the specialized knowledge USCIS looks for in specialty occupation determinations.
Understand the H-1B lottery timing
H-1B registration opens in March for an October start date. Plan job searches and offers around this window. Missing the registration period means waiting another year unless you qualify for cap-exempt employment through universities or nonprofits.
Highlight ICH GCP training and protocol experience
Employers sponsoring visa applications want to see that you can contribute immediately. Documented GCP training, site monitoring exposure, and protocol deviation management show USCIS-relevant specialized knowledge that supports the specialty occupation argument.
Clinical Trial Associate jobs are hiring across the US. Find yours.
Find Clinical Trial Associate JobsFrequently Asked Questions
Do Clinical Trial Associate jobs commonly offer visa sponsorship?
Yes, particularly at large contract research organizations and pharmaceutical companies. CTA roles qualify as specialty occupations under H-1B rules because they require a degree in a specific scientific field. Sponsorship is less common at small biotechs or academic medical centers with limited immigration budgets. Migrate Mate filters job listings by sponsorship availability, so you can focus only on employers who have confirmed they sponsor.
What visa types are most relevant for Clinical Trial Associates?
H-1B is the primary route for most international CTA candidates. O-1A is an option for candidates with publications, awards, or significant clinical research leadership experience, though it's a high bar. Australians may qualify for the E-3 visa, which has no lottery and is far easier to obtain. TN status covers Canadian and Mexican nationals in qualifying life sciences roles, though CTA classification under TN can require careful documentation.
What degree do I need for a Clinical Trial Associate role to qualify for H-1B sponsorship?
USCIS requires a bachelor's degree or higher in a specific field directly related to the job. For CTA roles, that typically means life sciences, biology, chemistry, nursing, pharmacy, or public health. A general business or unrelated science degree may not satisfy the specialty occupation requirement. Some employers accept nursing backgrounds or clinical backgrounds without a traditional four-year degree if accompanied by equivalent experience under the three-for-one substitution rule.
How competitive is H-1B approval for Clinical Trial Associates?
Approval rates for CTA H-1B petitions are generally favorable when the degree-to-job match is clear. USCIS has historically scrutinized roles where the degree requirement isn't well-established, but life sciences CTA positions have a defensible specialty occupation argument. Using a large employer with experienced immigration counsel significantly improves outcomes. RFE rates increase when the petitioner is a staffing agency rather than the direct employer.
Can I work as a Clinical Trial Associate on OPT while waiting for H-1B sponsorship?
Yes, and life sciences graduates have a meaningful advantage here. F-1 students with degrees in biology, chemistry, or related STEM fields qualify for a 24-month STEM OPT extension on top of the standard 12 months, providing up to three years of authorized work. This gives employers time to sponsor an H-1B without urgency around the annual lottery. Make sure your employer has an active E-Verify account, which is required for STEM OPT authorization.
What is the prevailing wage requirement for sponsored Clinical Trial Associate jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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