Conference Services Manager Jobs in USA with Visa Sponsorship
Conference Services Managers coordinate corporate events, academic conferences, and professional meetings. This role qualifies for H-1B and other work visa sponsorship because it requires specialized skills in project management, vendor coordination, and client relations that typically require a bachelor's degree in hospitality, communications, or related field. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsCompensation Type: Yearly
Location:
Overview:
The Catering & Conference Services Manager is responsible for selling catering events and servicing catered & group events after it is booked. This is achieved through establishing and building strong client relationships; negotiating and finalizing through to contract; planning all event catering and operations; maintaining service and regular contact during the program; subsequent client follow up, billing and financial closure. The Catering & Conference Service Manager serves as the property liaison between client and operating departments to ensure a successful meeting and to generate repeat business. Is also responsible for coordinating and supervising assigned group business after it is booked by the sales department, and through completion of the event or function, while maintaining profitable operations and high quality products and service levels. He/she is expected to market ideas to promote business;
Additional ongoing responsibilities include close management of financials, including regular participation in catering budgeting and forecasting. He/she is expected to foster relationships and market ideas to promote new and repeat business.
Applications will be accepted between 3/11/2026 - 4/15/2026
Benefits
In addition to travel discounts at our hotels, Highgate offers competitive benefits, including three pricing tiers of medical coverage, as well as Dental and Vision benefits to eligible full-time associates. All associates accrue paid sick leave in accordance with the Colorado Healthy Families and Workplaces Act. Paid time off plans may also be available to associates who qualify. The Retirement 401(k) Program is open to both full-time and part-time associates who qualify.
Responsibilities:
- Manage existing accounts and follow up with client re-solicitation to capture future business.
- Identify potential new business, develop a sales strategy and solicit.
- Meet/Exceed all revenue goals.
- Respond to requests by Meeting and Event Planners immediately.
- Interact with outside planners, vendors for event set-up and operational requirements.
- Maintain pricing integrity and propose upscale menus and enhancements for clients.
- Create, review and revise rooming lists, VIP lists, Banquet Event Orders and Group Resumes according to established protocols.
- Plan and manage internal and/or external Pre-Event meetings as required.
- Manage Delphi and adjust space in order to ensure maximum revenue potential.
- Be visible on the floor and assist staff as needed during functions.
- Respond to client concerns in a timely manner, provide service recovery as required.
- Work closely with operational department managers and keep them informed of event updates, requests and concerns as they arise.
- Keep immediate supervisor fully informed of all challenges or matters requiring his/her attention.
- Prepare and submit required reports in a timely manner.
- Finalize event billing and complete post-event communication, including post-event meetings as required.
- Use feedback from Meeting Planner evaluations to improve service and quality.
- Plan and execute hotel holiday and special events as requested.
- Proficient knowledge of meeting room set-ups and capabilities.
- Proficient knowledge of sleeping room configurations and types.
- Have comprehensive working knowledge of all operational departments within the hotel; culinary, stewarding, banquets, audiovisual, front office, guest services, reservations, housekeeping, engineering, purchasing, accounting.
- Participate in all required hotel meetings and training (One to One Customer Service Training, etc.)
- Ongoing conduct which embraces Highgate’s philosophy of service.
Qualifications:
- At least 3-5 years of progressive experience in a luxury hotel or a related field; or a 2-year college degree and at least 3 years of related, luxury hotel experience.
- Must be proficient in Windows, Delphi; Company approved spreadsheets and word processing.
- Must have knowledge of F&B preparation techniques, dietary restrictions, health department rules and regulations, liquor laws and regulations.
- Flexible and long hours sometimes required.
- Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
- Extensive knowledge of all hotel departments.
- Maintain a warm and friendly demeanor at all times.
- Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
- Ability to excel in a fast-paced environment.
- Self-confident, proactive, and able to prioritize and make effective decisions.
- Must be able to multitask and prioritize departmental functions to meet deadlines.
- Attend all hotel required meetings; trainings; & MOD coverage as required.
- Maintain high standards of personal appearances and grooming and comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
- Must be a creative and effective leader, possessing a high degree of professionalism.
- Create, execute, and manage a personal plan to meet or exceed budgeted revenue goals.
- Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
- Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
- Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
- Must be able to maintain confidentiality of information.
- Perform other duties as requested by management.
- Follow and implement property and Highgate standard operating procedures.
Compensation Type: Yearly
Location:
Overview:
The Catering & Conference Services Manager is responsible for selling catering events and servicing catered & group events after it is booked. This is achieved through establishing and building strong client relationships; negotiating and finalizing through to contract; planning all event catering and operations; maintaining service and regular contact during the program; subsequent client follow up, billing and financial closure. The Catering & Conference Service Manager serves as the property liaison between client and operating departments to ensure a successful meeting and to generate repeat business. Is also responsible for coordinating and supervising assigned group business after it is booked by the sales department, and through completion of the event or function, while maintaining profitable operations and high quality products and service levels. He/she is expected to market ideas to promote business;
Additional ongoing responsibilities include close management of financials, including regular participation in catering budgeting and forecasting. He/she is expected to foster relationships and market ideas to promote new and repeat business.
Applications will be accepted between 3/11/2026 - 4/15/2026
Benefits
In addition to travel discounts at our hotels, Highgate offers competitive benefits, including three pricing tiers of medical coverage, as well as Dental and Vision benefits to eligible full-time associates. All associates accrue paid sick leave in accordance with the Colorado Healthy Families and Workplaces Act. Paid time off plans may also be available to associates who qualify. The Retirement 401(k) Program is open to both full-time and part-time associates who qualify.
Responsibilities:
- Manage existing accounts and follow up with client re-solicitation to capture future business.
- Identify potential new business, develop a sales strategy and solicit.
- Meet/Exceed all revenue goals.
- Respond to requests by Meeting and Event Planners immediately.
- Interact with outside planners, vendors for event set-up and operational requirements.
- Maintain pricing integrity and propose upscale menus and enhancements for clients.
- Create, review and revise rooming lists, VIP lists, Banquet Event Orders and Group Resumes according to established protocols.
- Plan and manage internal and/or external Pre-Event meetings as required.
- Manage Delphi and adjust space in order to ensure maximum revenue potential.
- Be visible on the floor and assist staff as needed during functions.
- Respond to client concerns in a timely manner, provide service recovery as required.
- Work closely with operational department managers and keep them informed of event updates, requests and concerns as they arise.
- Keep immediate supervisor fully informed of all challenges or matters requiring his/her attention.
- Prepare and submit required reports in a timely manner.
- Finalize event billing and complete post-event communication, including post-event meetings as required.
- Use feedback from Meeting Planner evaluations to improve service and quality.
- Plan and execute hotel holiday and special events as requested.
- Proficient knowledge of meeting room set-ups and capabilities.
- Proficient knowledge of sleeping room configurations and types.
- Have comprehensive working knowledge of all operational departments within the hotel; culinary, stewarding, banquets, audiovisual, front office, guest services, reservations, housekeeping, engineering, purchasing, accounting.
- Participate in all required hotel meetings and training (One to One Customer Service Training, etc.)
- Ongoing conduct which embraces Highgate’s philosophy of service.
Qualifications:
- At least 3-5 years of progressive experience in a luxury hotel or a related field; or a 2-year college degree and at least 3 years of related, luxury hotel experience.
- Must be proficient in Windows, Delphi; Company approved spreadsheets and word processing.
- Must have knowledge of F&B preparation techniques, dietary restrictions, health department rules and regulations, liquor laws and regulations.
- Flexible and long hours sometimes required.
- Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
- Extensive knowledge of all hotel departments.
- Maintain a warm and friendly demeanor at all times.
- Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
- Ability to excel in a fast-paced environment.
- Self-confident, proactive, and able to prioritize and make effective decisions.
- Must be able to multitask and prioritize departmental functions to meet deadlines.
- Attend all hotel required meetings; trainings; & MOD coverage as required.
- Maintain high standards of personal appearances and grooming and comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
- Must be a creative and effective leader, possessing a high degree of professionalism.
- Create, execute, and manage a personal plan to meet or exceed budgeted revenue goals.
- Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
- Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
- Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
- Must be able to maintain confidentiality of information.
- Perform other duties as requested by management.
- Follow and implement property and Highgate standard operating procedures.
How to Get Visa Sponsorship as a Conference Services Manager
Target organizations that host large-scale conferences
Universities, professional associations, convention centers, and event management companies regularly need visa sponsorship experience. They understand the specialized skills required for complex multi-day events.
Emphasize your project management credentials
CMP (Certified Meeting Professional) or PMP certifications strengthen your H-1B case by demonstrating specialized knowledge that goes beyond general administrative skills in event coordination.
Document your vendor network and relationships
Experience managing relationships with caterers, A/V companies, and venue partners shows specialized industry knowledge that supports the specialty occupation requirement for visa applications.
Highlight technology skills specific to event management
Proficiency in Cvent, Eventbrite, or specialized conference platforms demonstrates technical expertise that strengthens your case for requiring a degree-level professional in this field.
Research the organization's event portfolio
Large annual conferences, trade shows, or recurring corporate events indicate steady visa sponsorship needs. Smaller one-off events may not justify sponsorship investment for employers.
Consider academic medical centers and research institutions
These organizations frequently host medical conferences, research symposiums, and continuing education events that require sophisticated planning and often have established sponsorship processes for international talent.
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Get Access To All JobsFrequently Asked Questions
Does Conference Services Manager qualify as a specialty occupation for H-1B?
Conference Services Manager can qualify for H-1B if the position requires specialized knowledge in event management, project coordination, and vendor relations that typically requires a bachelor's degree. The role must involve complex multi-stakeholder event planning rather than basic administrative support. USCIS evaluates each petition individually based on job duties and degree requirements.
What degree fields work for Conference Services Manager visa sponsorship?
Hospitality management, communications, marketing, business administration, and public relations degrees commonly support Conference Services Manager positions. Event management certificates and industry credentials like CMP (Certified Meeting Professional) can strengthen applications. USCIS looks for educational background that directly relates to professional event planning and coordination responsibilities.
Are Conference Services Manager positions commonly sponsored by employers?
Sponsorship varies significantly by employer type. Universities, large corporations with regular conferences, professional associations, and established event management companies are more likely to sponsor. Small venues or organizations with infrequent events rarely justify sponsorship costs. Research the employer's event portfolio and previous sponsorship history.
Can I use event planning experience from other countries for Conference Services Manager sponsorship?
International event management experience strengthens your application, especially for roles involving global conferences or multicultural events. Document specific achievements, vendor relationships, and complex logistical challenges you've managed. The three-for-one rule allows three years of specialized experience to substitute for one year of education if needed.
What's the biggest challenge for Conference Services Manager visa applications?
Distinguishing the role from basic administrative assistant positions is the primary challenge. USCIS scrutinizes whether duties truly require specialized knowledge versus general office skills. Focus on complex project management, budget oversight, vendor negotiation, and technical platform management when describing responsibilities to demonstrate specialty occupation requirements.
What is the prevailing wage requirement for sponsored Conference Services Manager jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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