Marketing and Communications Assistant Jobs in USA with Visa Sponsorship
Marketing and Communications Assistant roles can qualify for H-1B visa sponsorship when the position requires a bachelor's degree in marketing, communications, or a directly related field. Employers file a Labor Condition Application with DOL before sponsoring, making verified LCA history a reliable signal of genuine sponsorship intent.
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Get Access To All JobsINTRODUCTION
Werfen is a growing, family-owned, innovative company founded in 1966 in Barcelona, Spain. We are a worldwide leader in specialized diagnostics in the areas of Hemostasis, Acute Care Diagnostics, Transfusion, Autoimmunity, and Transplant. Through our Original Equipment Manufacturing (OEM) business line, we research, develop, and manufacture customized assays and biomaterials. We operate directly in 30 countries, and in more than 100 territories through distributors. Our Headquarters and Technology Centers are located in the US and Europe, and our workforce is more than 7,000 strong.
Our success comes from a specific focus in these rapidly evolving diagnostic areas, our commitment to customers, and our dedication to innovation and quality. We’re passionate about providing healthcare professionals the most valuable and complete solutions to improve hospital efficiency and enhance patient care.
JOB SUMMARY
The Communications Operations Assistant provides critical support to the Worldwide Marketing Communications team through a balanced focus on event planning and operational administration. This role coordinates logistics for global congresses, tradeshows, and meetings, while managing key administrative processes, including purchase orders (POs), SAP change orders (COs), invoice tracking, vendor coordination, and MLR trafficking.
Working closely with internal stakeholders, agencies, and vendors, this position ensures seamless event execution and efficient day-to-day operations. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
KEY ACCOUNTABILITIES
Event Planning & Execution:
- Support the planning and execution of global congresses, tradeshows, webinars, workshops, and internal meetings.
- Coordinate event logistics, including registrations, attendee communications, travel arrangements, room blocks, shipping, and onsite materials.
- Partner with vendors, exhibit partners, agencies, and internal stakeholders to ensure successful event delivery.
- Manage exhibit logistics, including booth requirements, badges, signage, lead retrieval, and promotional materials.
- Coordinate event-related assets and materials across teams and vendors.
- Assist with post event reporting, budget reconciliation and vendor follow-up.
Administrative & Operational Support:
- Process and track purchase orders (POs), invoices, contracts, and vendor payments.
- Support budget tracking, documentation, and financial reporting activities.
- Manage project intake and workflow processes through Formal MLR approval, ensuring reviewer changes are enacted, and requests are routed appropriately.
- Monitor project status, approvals, timelines, and resource assignments within the MLR platform.
- Coordinate stakeholder communication, follow-up activities, and administrative support for promotional materials and campaigns.
- Other duties as assigned.
MINIMUM KNOWLEDGE & EXPERIENCE REQUIRED FOR THE POSITION:
- Minimum of a bachelor's degree
- 0-2 years of experience in event planning, project coordination, marketing operations, administrative support or related field
SKILLS & CAPABILITIES
- Experience supporting tradeshows, conferences, meetings, or event logistics preferred.
- Experience with procurement processes, including POs, invoices, budgets, and vendor management.
- Familiarity with MLR, SAP, or other project management and workflow tools preferred.
- Experience in healthcare, medical device, diagnostics, or life sciences industries is a plus.
- Strong organizational, communication, and multitasking skills with exceptional attention to detail.
- Desire to grow a career within Marketing Communications.
TRAVEL REQUIREMENTS
Available to travel domestically no more than 5% of the time.
The annual base salary range for this role is currently $65,000 to $85,000. Individual employee compensation will ultimately depend on factors including education, relevant experience, skillset, knowledge, and particular business needs.
This role is eligible for medical, dental, and vision insurance, 401k plan retirement benefits with an employer match, as well as paid vacation and sick leave. Our sales roles are eligible for participation in a commission plan and our management, and select professional roles, are eligible for a performance-based bonus.
If you are interested in constantly learning and being challenged on a daily basis we encourage you to submit your resume or CV.
Werfen is an Equal Opportunity employer and is committed to a diverse workplace. Werfen strictly prohibits unlawful discrimination, harassment or retaliation based upon an individual’s race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other protected characteristic as defined by applicable state or federal law. If you have a disability and need an accommodation in relation to the online application process, please contact NAtalentacquisition@werfen.com for assistance.
We operate directly in over 30 countries, and in more than 100 territories through distributors. Annual revenue is approximately $2 billion and more than 7,000 employees around the world comprise our Werfen team.
INTRODUCTION
Werfen is a growing, family-owned, innovative company founded in 1966 in Barcelona, Spain. We are a worldwide leader in specialized diagnostics in the areas of Hemostasis, Acute Care Diagnostics, Transfusion, Autoimmunity, and Transplant. Through our Original Equipment Manufacturing (OEM) business line, we research, develop, and manufacture customized assays and biomaterials. We operate directly in 30 countries, and in more than 100 territories through distributors. Our Headquarters and Technology Centers are located in the US and Europe, and our workforce is more than 7,000 strong.
Our success comes from a specific focus in these rapidly evolving diagnostic areas, our commitment to customers, and our dedication to innovation and quality. We’re passionate about providing healthcare professionals the most valuable and complete solutions to improve hospital efficiency and enhance patient care.
JOB SUMMARY
The Communications Operations Assistant provides critical support to the Worldwide Marketing Communications team through a balanced focus on event planning and operational administration. This role coordinates logistics for global congresses, tradeshows, and meetings, while managing key administrative processes, including purchase orders (POs), SAP change orders (COs), invoice tracking, vendor coordination, and MLR trafficking.
Working closely with internal stakeholders, agencies, and vendors, this position ensures seamless event execution and efficient day-to-day operations. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
KEY ACCOUNTABILITIES
Event Planning & Execution:
- Support the planning and execution of global congresses, tradeshows, webinars, workshops, and internal meetings.
- Coordinate event logistics, including registrations, attendee communications, travel arrangements, room blocks, shipping, and onsite materials.
- Partner with vendors, exhibit partners, agencies, and internal stakeholders to ensure successful event delivery.
- Manage exhibit logistics, including booth requirements, badges, signage, lead retrieval, and promotional materials.
- Coordinate event-related assets and materials across teams and vendors.
- Assist with post event reporting, budget reconciliation and vendor follow-up.
Administrative & Operational Support:
- Process and track purchase orders (POs), invoices, contracts, and vendor payments.
- Support budget tracking, documentation, and financial reporting activities.
- Manage project intake and workflow processes through Formal MLR approval, ensuring reviewer changes are enacted, and requests are routed appropriately.
- Monitor project status, approvals, timelines, and resource assignments within the MLR platform.
- Coordinate stakeholder communication, follow-up activities, and administrative support for promotional materials and campaigns.
- Other duties as assigned.
MINIMUM KNOWLEDGE & EXPERIENCE REQUIRED FOR THE POSITION:
- Minimum of a bachelor's degree
- 0-2 years of experience in event planning, project coordination, marketing operations, administrative support or related field
SKILLS & CAPABILITIES
- Experience supporting tradeshows, conferences, meetings, or event logistics preferred.
- Experience with procurement processes, including POs, invoices, budgets, and vendor management.
- Familiarity with MLR, SAP, or other project management and workflow tools preferred.
- Experience in healthcare, medical device, diagnostics, or life sciences industries is a plus.
- Strong organizational, communication, and multitasking skills with exceptional attention to detail.
- Desire to grow a career within Marketing Communications.
TRAVEL REQUIREMENTS
Available to travel domestically no more than 5% of the time.
The annual base salary range for this role is currently $65,000 to $85,000. Individual employee compensation will ultimately depend on factors including education, relevant experience, skillset, knowledge, and particular business needs.
This role is eligible for medical, dental, and vision insurance, 401k plan retirement benefits with an employer match, as well as paid vacation and sick leave. Our sales roles are eligible for participation in a commission plan and our management, and select professional roles, are eligible for a performance-based bonus.
If you are interested in constantly learning and being challenged on a daily basis we encourage you to submit your resume or CV.
Werfen is an Equal Opportunity employer and is committed to a diverse workplace. Werfen strictly prohibits unlawful discrimination, harassment or retaliation based upon an individual’s race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other protected characteristic as defined by applicable state or federal law. If you have a disability and need an accommodation in relation to the online application process, please contact NAtalentacquisition@werfen.com for assistance.
We operate directly in over 30 countries, and in more than 100 territories through distributors. Annual revenue is approximately $2 billion and more than 7,000 employees around the world comprise our Werfen team.
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Get Access To All JobsTips for Finding Visa Sponsorship as a Marketing and Communications Assistant
Frame your degree as directly related
Consular officers and USCIS adjudicators look for a direct connection between your degree field and the role. A communications or marketing degree maps clearly, but a general business degree may trigger a Request for Evidence unless your transcript shows substantial marketing coursework.
Search LCA filings before applying
Use Migrate Mate to find employers with verified LCA filing history for marketing and communications roles. Employers who have filed before understand the process and are far less likely to withdraw an offer once they see the paperwork involved.
Target companies with dedicated HR or legal teams
Smaller agencies and boutique PR firms rarely have immigration counsel on retainer, which means sponsorship conversations stall at the HR level. Mid-size to enterprise companies with in-house legal teams or established immigration vendors move faster and more reliably through USCIS filings.
Check prevailing wage before salary negotiations
The LCA requires your employer to pay at least the prevailing wage for your role and location. Run the OFLC Wage Search for your job title and metro area before negotiating, so your offered salary clears the DOL threshold without last-minute LCA amendments that delay your start date.
Get your portfolio into a shareable format early
Marketing and communications roles often require work samples alongside your resume. Having a polished, link-free portfolio document ready before interviews signals professionalism and removes friction for hiring managers who need to move quickly to initiate LCA filing before a preferred start date.
Clarify sponsorship intent in the first interview
Raise your visa status in the screening call, not after an offer. Marketing hiring managers rarely know their company's sponsorship policy off the top of their heads, but asking early gives them time to confirm with HR before you invest multiple interview rounds in a role that won't sponsor.
Frequently Asked Questions
Does a Marketing and Communications Assistant role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer defines the position. If the job description requires a bachelor's degree in marketing, communications, advertising, or a directly related field, it typically qualifies as a specialty occupation under USCIS standards. Roles that accept any bachelor's degree regardless of field are more vulnerable to Requests for Evidence, so the job posting language matters significantly.
Which visa types are realistic for a Marketing and Communications Assistant seeking sponsorship?
H-1B is the most common path for employer-sponsored full-time roles in this field, subject to the annual cap and lottery. F-1 students can use OPT or STEM OPT if the role qualifies under a STEM-designated degree. TN visa is not an option for marketing and communications roles, as that occupation does not appear on the USMCA profession list. J-1 visa is possible through a designated exchange visitor sponsor for internships or trainee programs.
How do I find employers who actively sponsor marketing and communications roles?
Migrate Mate shows employers with verified LCA filing history for marketing and communications positions, searchable by city and role type. Focusing on employers who have filed before removes the guesswork of cold outreach and significantly reduces the risk of an offer falling through once the sponsorship conversation starts.
Does my degree field need to be in marketing specifically, or will a related field work?
USCIS accepts degrees in fields that are directly related to the job duties, not just exact title matches. Communications, public relations, advertising, journalism, and business administration with a marketing concentration have all supported successful H-1B petitions for this role type. The stronger the overlap between your degree coursework and the actual job duties described in the offer letter, the lower the risk of a Request for Evidence.
Can an employer sponsor a Marketing and Communications Assistant for a green card?
Yes, through the EB-3 skilled worker category, which requires at least two years of relevant experience and a PERM labor certification filed with DOL. The employer must demonstrate through PERM recruitment that no qualified U.S. workers are available for the role. Per-country backlogs mean timelines vary significantly depending on your country of birth, with India and China facing multi-year waits.
What is the prevailing wage requirement for sponsored Marketing and Communications Assistant jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.