Administration Coordinator Jobs
Administration Coordinator jobs are open across healthcare, higher education, corporate operations, and nonprofits, at every level from entry-level to senior, with specializations in office management, executive support, and program administration. Find a role that fits below and apply directly.
Find JobsOverview
Showing 5 of 95+ Administration Coordinator jobs
Who we are:
For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.
Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact – and be recognized for it.
We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.
Your role
We are looking for a highly organized and proactive Workplace & Hospitality Coordinator to support the effective operation of our New York office. Reporting to the Office Manager, you will support workplace services, facilities support, vendors, meetings, visitors, and office-based events. This is a hands-on role that requires strong judgment, attention to detail, and the ability to anticipate needs and manage changing priorities as the office grows. As the office is client-facing, we are seeking a candidate with excellent communication and interpersonal skills, who is confident, approachable, and professional when interacting with clients, visitors, and staff.
Your responsibilities
- Support the day-to-day operation of the office, ensuring workplace services, shared spaces, supplies, and facilities needs are coordinated effectively.
- Coordinate with building management and external vendors to support maintenance, service delivery, purchasing, and other workplace requirements.
- Maintain workplace calendars, operational records, invoices, vendor documentation, and other information with accuracy and consistency.
- Provide meeting and event support including logistics, visitor registration, catering setup/cleanup and on-site coordination.
- Partner with the GR Bistro team and work collaboratively to ensure catered meetings and events are seamlessly executed, while providing exceptional service and a positive experience for all attendees.
- Order, monitor, and maintain inventory of office supplies, First Aid materials, and kitchenette items, ensuring stock levels are replenished as needed. Maintain a clean, organized, and orderly storage room.
- Sort and distribute incoming mail, coordinate FedEx shipments, and track incoming and outgoing packages to ensure timely and accurate delivery.
- Create and issue building access cards, maintaining accurate internal tracking logs to support security procedures and audit compliance requirements.
- Welcome and greet clients, visitors and guests to create a welcoming environment and confirm whether they should be given right of entry to meet specific individuals.
- Maintain a safe, secure, and organized office environment while ensuring all visitors follow established security guidelines.
- Support office moves, seating changes, workspace readiness, and other workplace projects as business and capacity needs evolve.
About you
- 2-4 years of experience in workplace operations, office coordination, facilities support, hospitality, event coordination or a related corporate environment.
- Strong organizational and prioritization skills, with the ability to manage multiple workstreams and follow through reliably.
- Excellent judgment, attention to detail, and a practical, solutions-oriented approach.
- Clear and professional communication skills, with confidence working across employees, senior leaders, visitors, vendors, and building partners.
- Experience coordinating meetings, vendors, catering, or office-based events, and proficiency with Microsoft Office. Experience coordinating meetings, vendors, catering, or office-based events, and proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- A friendly, "can-do" attitude and customer focused approach that will enable you to deal with challenging situations with integrity, empathy and sincerity.
What you can expect:
At Global Relay, there's no ceiling to what you can achieve. It's the land of opportunity for the energetic, the intelligent, the driven. You'll receive the mentoring, coaching, and support you need to reach your career goals. You'll be part of a culture that breeds creativity and rewards perseverance and hard work. And you'll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.
Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.
We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.
To learn more about our business, culture, and community involvement, visit www.globalrelay.com.
Who we are:
For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.
Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact – and be recognized for it.
We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.
Your role
We are looking for a highly organized and proactive Workplace & Hospitality Coordinator to support the effective operation of our New York office. Reporting to the Office Manager, you will support workplace services, facilities support, vendors, meetings, visitors, and office-based events. This is a hands-on role that requires strong judgment, attention to detail, and the ability to anticipate needs and manage changing priorities as the office grows. As the office is client-facing, we are seeking a candidate with excellent communication and interpersonal skills, who is confident, approachable, and professional when interacting with clients, visitors, and staff.
Your responsibilities
- Support the day-to-day operation of the office, ensuring workplace services, shared spaces, supplies, and facilities needs are coordinated effectively.
- Coordinate with building management and external vendors to support maintenance, service delivery, purchasing, and other workplace requirements.
- Maintain workplace calendars, operational records, invoices, vendor documentation, and other information with accuracy and consistency.
- Provide meeting and event support including logistics, visitor registration, catering setup/cleanup and on-site coordination.
- Partner with the GR Bistro team and work collaboratively to ensure catered meetings and events are seamlessly executed, while providing exceptional service and a positive experience for all attendees.
- Order, monitor, and maintain inventory of office supplies, First Aid materials, and kitchenette items, ensuring stock levels are replenished as needed. Maintain a clean, organized, and orderly storage room.
- Sort and distribute incoming mail, coordinate FedEx shipments, and track incoming and outgoing packages to ensure timely and accurate delivery.
- Create and issue building access cards, maintaining accurate internal tracking logs to support security procedures and audit compliance requirements.
- Welcome and greet clients, visitors and guests to create a welcoming environment and confirm whether they should be given right of entry to meet specific individuals.
- Maintain a safe, secure, and organized office environment while ensuring all visitors follow established security guidelines.
- Support office moves, seating changes, workspace readiness, and other workplace projects as business and capacity needs evolve.
About you
- 2-4 years of experience in workplace operations, office coordination, facilities support, hospitality, event coordination or a related corporate environment.
- Strong organizational and prioritization skills, with the ability to manage multiple workstreams and follow through reliably.
- Excellent judgment, attention to detail, and a practical, solutions-oriented approach.
- Clear and professional communication skills, with confidence working across employees, senior leaders, visitors, vendors, and building partners.
- Experience coordinating meetings, vendors, catering, or office-based events, and proficiency with Microsoft Office. Experience coordinating meetings, vendors, catering, or office-based events, and proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- A friendly, "can-do" attitude and customer focused approach that will enable you to deal with challenging situations with integrity, empathy and sincerity.
What you can expect:
At Global Relay, there's no ceiling to what you can achieve. It's the land of opportunity for the energetic, the intelligent, the driven. You'll receive the mentoring, coaching, and support you need to reach your career goals. You'll be part of a culture that breeds creativity and rewards perseverance and hard work. And you'll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.
Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.
We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.
To learn more about our business, culture, and community involvement, visit www.globalrelay.com.
Administration Coordinator Jobs by Experience Level
See All 95 Administration Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsAdministration Coordinator Job Market
Who's Hiring
- Johns Hopkins University10
- LAUKOA7
- ci design5
- Sevita2
- Prisma Health2
Top Industries Hiring
- Education
- Non-Profit & Social Services
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in administration coordinator jobs.
- Two or more years of administrative or office coordination experience
- Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel
- Experience managing calendars, travel arrangements, and meeting logistics
- Strong written and verbal communication skills for internal and external correspondence
- Familiarity with office management procedures and document management systems
- Associate or bachelor's degree in business administration or a related field
Tips for Your Administration Coordinator Job Search
Tailor your resume to each posting
Administration coordinator postings vary widely by industry, so mirror the exact language from each job description. If a posting emphasizes calendar management and vendor coordination, those phrases belong in your bullet points, not generic summaries about being organized.
Highlight your software proficiency clearly
Hiring managers scan for specific tools fast. List your proficiency with scheduling software, ATS platforms, and office productivity suites in a dedicated skills section so it's visible before they read your work history.
Apply early to roles that fit
Migrate Mate lists administration coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare for scenario-based interview questions
Interviewers often ask how you've handled competing priorities or a last-minute executive request. Practice two or three concrete examples from past roles that show you stayed calm, communicated proactively, and resolved the situation efficiently.
Target postings by department, not just title
An administration coordinator in an HR department handles onboarding logistics, while one in finance manages vendor invoices. Filtering by department or searching the full job description for department-specific duties helps you find openings where your background is a direct match.
Follow up after submitting your application
If you don't hear back within two weeks, a brief, professional follow-up to the hiring contact is appropriate. Reference the specific role and confirm your continued interest. It signals reliability, which is exactly what administration coordinator hiring managers want to see.
Administration Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most administration coordinators?
Johns Hopkins University, LAUKOA, and ci design are hiring the most administration coordinators right now, with openings concentrated in Maryland, New York, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems and large universities consistently post among the highest volumes of these roles nationwide.
How many administration coordinator jobs are remote?
About 50% of administration coordinator openings are fully remote or hybrid as of November 2026, though the share depends heavily on industry and department. Roles focused on program coordination, communications support, and data entry tend to offer the most remote flexibility, while positions requiring on-site facility management or in-person executive support are predominantly on-site.
How do you become an administration coordinator?
Start by building experience in administrative support roles such as receptionist, office assistant, or department secretary. Develop proficiency in scheduling tools, document management, and business correspondence. Earning an associate or bachelor's degree in business administration strengthens your candidacy. From there, applying to coordinator-level postings in industries where you have relevant context, such as healthcare or higher education, gives you a competitive edge.
How do you get hired as an administration coordinator with little experience?
Focus on roles with titles like administrative assistant or office coordinator, which often share the same responsibilities and serve as direct stepping stones. Highlight transferable skills from any coordination-heavy work, including volunteer work, internships, or academic project management. Demonstrating proficiency with office software and showing strong attention to detail in your application materials can offset a shorter work history.
What does the administration coordinator interview process look like?
Most employers start with a phone or video screen to confirm availability, compensation expectations, and basic qualifications. A second round typically involves a hiring manager interview with behavioral questions about prioritization, communication, and handling competing demands. Some employers add a practical component, such as drafting a sample email or walking through how you'd organize a complex calendar scenario, before extending an offer.
Where can I find and apply to administration coordinator jobs?
You can find and apply to administration coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and industry background, then apply directly to each listing that fits.
See All 95 Administration Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Jobs