Administrative Assistant Jobs at Indiana University Health with Visa Sponsorship
Administrative Assistant roles at Indiana University Health sit at the center of clinical and operational workflows, supporting departments across one of the largest nonprofit health systems in the country. Indiana University Health has an established track record of sponsoring international professionals in administrative functions, making it a viable target for visa-holding job seekers.
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Get Access To All JobsAdministrative Intern
Job Description
Overview
Our teams shape strategic initiatives, have passion, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our COO Administration team in the role of Intern. This position is Monday – Friday, 8 hours per week, onsite in Downtown Indianapolis, IN. This internship will take from mid-May thru the end of July.
Students currently pursuing degrees in healthcare-related fields are encouraged to apply.
Role Responsibilities
- Collaborates with leadership and team members to complete strategic projects, which may cover topics including finance, accounting, marketing, operations or other areas.
- Attends meetings and reports on issues and decisions relevant to assigned projects.
- Provides operational and administrative support to complete various functions and tasks.
- Creates correspondence among team members to ensure accuracy and effectiveness.
- Completes additional tasks, including but not limited to: data collection (coordinate and direct), managing meeting logistics, preparing agendas and other materials for meetings with leaders and team members.
Candidate Qualifications
- Requires current enrollment in an Associate's, Bachelor's, and/or Master's Degree Program.
- Requires proficiency in Microsoft Office programs.
Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states.
IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals, and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.
Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.
We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We’re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.
Administrative Intern
Job Description
Overview
Our teams shape strategic initiatives, have passion, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our COO Administration team in the role of Intern. This position is Monday – Friday, 8 hours per week, onsite in Downtown Indianapolis, IN. This internship will take from mid-May thru the end of July.
Students currently pursuing degrees in healthcare-related fields are encouraged to apply.
Role Responsibilities
- Collaborates with leadership and team members to complete strategic projects, which may cover topics including finance, accounting, marketing, operations or other areas.
- Attends meetings and reports on issues and decisions relevant to assigned projects.
- Provides operational and administrative support to complete various functions and tasks.
- Creates correspondence among team members to ensure accuracy and effectiveness.
- Completes additional tasks, including but not limited to: data collection (coordinate and direct), managing meeting logistics, preparing agendas and other materials for meetings with leaders and team members.
Candidate Qualifications
- Requires current enrollment in an Associate's, Bachelor's, and/or Master's Degree Program.
- Requires proficiency in Microsoft Office programs.
Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states.
IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals, and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.
Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.
We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We’re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.
See all 21+ Administrative Assistant at Indiana University Health jobs
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at Indiana University Health Jobs
Align your credentials with healthcare administrative standards
Indiana University Health administrative roles often require familiarity with electronic health record systems like Epic. Earn a relevant certification or complete an EHR training course before applying so your resume signals readiness for a clinical environment.
Target departments with recurring administrative openings
Large health systems fill administrative vacancies across outpatient clinics, billing, and care coordination units on a rolling basis. Search Indiana University Health's careers portal by department to find teams with consistent hiring patterns rather than applying to the general pool.
Confirm sponsorship eligibility before your interview stage
Ask the recruiter directly whether the specific administrative role is approved for H-1B or TN sponsorship before investing time in multi-round interviews. Some administrative positions at health systems are classified differently depending on the department budget.
Understand the PERM timeline for employer-sponsored Green Cards
If you are targeting long-term permanent residence, ask whether Indiana University Health initiates PERM labor certification for administrative staff. DOL processing for PERM can take a year or more, so starting that conversation early in your offer negotiation matters.
Use Migrate Mate to filter open roles by sponsorship type
Identifying which Indiana University Health administrative postings actively support visa filings is time-consuming manually. Use Migrate Mate to filter open Administrative Assistant roles by the specific visa types the health system has sponsored, saving significant research time.
Prepare your OPT or CPT documentation for immediate verification
Indiana University Health uses E-Verify for employment eligibility checks. If you are starting on F-1 OPT, have your EAD and SEVIS records organized before your first day so the E-Verify process resolves quickly without delaying your start date.
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Find Administrative Assistant at Indiana University Health JobsFrequently Asked Questions
Does Indiana University Health sponsor H-1B visas for Administrative Assistants?
Yes, Indiana University Health sponsors H-1B visas for Administrative Assistant roles, though sponsorship depends on the specific position and department. Administrative roles that require a bachelor's degree in a related field are more likely to qualify as a specialty occupation under USCIS standards. Confirm with the recruiter early in the process whether the role you are applying for is currently approved for H-1B sponsorship.
How do I apply for Administrative Assistant jobs at Indiana University Health?
Applications go through Indiana University Health's official careers portal, where roles are posted by department and location across their hospital and clinic network. You can also browse open Administrative Assistant positions at Indiana University Health filtered by visa sponsorship type on Migrate Mate, which makes it easier to identify postings that align with your work authorization situation before you apply.
Which visa types are commonly used for Administrative Assistant roles at Indiana University Health?
Indiana University Health has sponsored H-1B, TN, F-1 OPT, F-1 CPT, and Green Card pathways including EB-2 and EB-3 for staff in administrative functions. TN visas apply specifically to Canadian and Mexican nationals in eligible professional categories. F-1 OPT and CPT are common entry points for recent graduates, with some transitioning to H-1B sponsorship once they secure a permanent role.
What qualifications are expected for Administrative Assistant positions at Indiana University Health?
Most Administrative Assistant roles at Indiana University Health expect proficiency with scheduling systems, electronic health records, and healthcare-specific software such as Epic. A bachelor's degree in healthcare administration, business, or a related field strengthens your application and supports H-1B specialty occupation classification. Prior experience in a clinical or hospital administrative environment is frequently preferred over general office backgrounds.
How long does the visa sponsorship process take for an Administrative Assistant offer at Indiana University Health?
For H-1B, standard USCIS processing runs several months, with premium processing reducing that to 15 business days. If you are on F-1 OPT, you can start work while an H-1B petition is pending under the cap-gap rule if your OPT expires before October 1. For Green Card sponsorship via PERM, expect the DOL labor certification stage alone to add a year or more to the overall timeline.
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