Administrative Assistant Jobs at Rush University Medical Center with Visa Sponsorship
Administrative Assistant roles at Rush University Medical Center span clinical departments, research offices, and administrative units across a large academic medical system. Rush has a consistent track record of sponsoring international workers in support functions, making it a realistic target for candidates who need visa sponsorship.
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Get Access To All JobsLocation: Chicago, Illinois
Business Unit: Rush Medical Center
Hospital: Rush University Medical Center
Department: Student Financial Aid
Work Type: Full Time (Total FTE between 0.9 and 1.0)
Shift: Shift 1
Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 AM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page.
Pay Range: $25.20 - $35.60 per hour
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
Summary
The Administrative Assistant 3 works independently on multiple tasks simultaneously maintaining the highest level of confidentiality. The Administrative Assistant 3 must be able to focus and perform well under pressure with the ability to effectively prioritize and meet deadlines. Provides administrative duties including composition of letters and reports as well as planning, developing and completing assignments with minimal direction. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Required Job Qualifications
- High School Diploma.
- Five years’ administrative experience in a healthcare setting.
- Strong project and time management skills.
- Proactive and resourceful.
- Customer-focused.
- Excellent written and verbal communication skills.
- Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.
- Ability to coordinate and prioritize multiple tasks, projects and schedules.
- Ability to work independently.
- Ability to interact effectively and efficiently with all levels.
Preferred Job Qualifications
- Bachelor’s degree.
Responsibilities
- Administrative Assistant work that includes typing of correspondence, work with PowerPoint presentations and computer problem solving.
- Prepare and schedule meetings.
- Manages and administers the daily operations, organizes work, sets priorities, meets critical deadlines and follows-up assignments with minimum direction.
- Exercises discretion and independent judgment in daily activities and executive administrative details of a confidential nature.
- Completes special assignments requiring collecting, organizing and analyzing data basis of significant decisions.
- Manages multiple calendars requiring extensive attention to detail and the ability to make decisions regarding appointment priorities; organizes and schedules meetings; arranges and prepares agendas and provides background information for various complex internal and external meetings and projects as requested or necessary.
- Prepares confidential correspondence. Prepares reports and other documents.
- Reconciles accounts payable requests.
- Answers administrative phone calls; receives and screens patients and visitor’s telephone calls, e-mails and faxes, providing information and resolving complaints using good judgment and the interpretation of policies and procedures.
- Arranges travel (registration, airline, accommodations) and prepares itineraries for leadership to attend meetings; prepares and tracks reimbursement submissions.
- Coordinates conference room reservations.
- Serves as primary contact for monitoring, ordering, stocking office supplies and managing office equipment maintenance and repair issues as well as environmental service problems.
- Performs other work-related duties or projects as assigned, such as facility and relocation projects.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Location: Chicago, Illinois
Business Unit: Rush Medical Center
Hospital: Rush University Medical Center
Department: Student Financial Aid
Work Type: Full Time (Total FTE between 0.9 and 1.0)
Shift: Shift 1
Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 AM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page.
Pay Range: $25.20 - $35.60 per hour
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
Summary
The Administrative Assistant 3 works independently on multiple tasks simultaneously maintaining the highest level of confidentiality. The Administrative Assistant 3 must be able to focus and perform well under pressure with the ability to effectively prioritize and meet deadlines. Provides administrative duties including composition of letters and reports as well as planning, developing and completing assignments with minimal direction. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Required Job Qualifications
- High School Diploma.
- Five years’ administrative experience in a healthcare setting.
- Strong project and time management skills.
- Proactive and resourceful.
- Customer-focused.
- Excellent written and verbal communication skills.
- Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.
- Ability to coordinate and prioritize multiple tasks, projects and schedules.
- Ability to work independently.
- Ability to interact effectively and efficiently with all levels.
Preferred Job Qualifications
- Bachelor’s degree.
Responsibilities
- Administrative Assistant work that includes typing of correspondence, work with PowerPoint presentations and computer problem solving.
- Prepare and schedule meetings.
- Manages and administers the daily operations, organizes work, sets priorities, meets critical deadlines and follows-up assignments with minimum direction.
- Exercises discretion and independent judgment in daily activities and executive administrative details of a confidential nature.
- Completes special assignments requiring collecting, organizing and analyzing data basis of significant decisions.
- Manages multiple calendars requiring extensive attention to detail and the ability to make decisions regarding appointment priorities; organizes and schedules meetings; arranges and prepares agendas and provides background information for various complex internal and external meetings and projects as requested or necessary.
- Prepares confidential correspondence. Prepares reports and other documents.
- Reconciles accounts payable requests.
- Answers administrative phone calls; receives and screens patients and visitor’s telephone calls, e-mails and faxes, providing information and resolving complaints using good judgment and the interpretation of policies and procedures.
- Arranges travel (registration, airline, accommodations) and prepares itineraries for leadership to attend meetings; prepares and tracks reimbursement submissions.
- Coordinates conference room reservations.
- Serves as primary contact for monitoring, ordering, stocking office supplies and managing office equipment maintenance and repair issues as well as environmental service problems.
- Performs other work-related duties or projects as assigned, such as facility and relocation projects.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
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Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant at Rush University Medical Center roles.
Get Access To All JobsTips for Finding Administrative Assistant Jobs at Rush University Medical Center Jobs
Tailor your resume to healthcare administration
Rush's Administrative Assistant roles often support clinical or research teams, so highlight any experience with medical terminology, patient scheduling systems, or HIPAA-compliant documentation. Generic office experience is less competitive than credentials tied to healthcare workflows.
Identify which department is hiring
Rush posts Administrative Assistant openings across dozens of departments, from oncology to graduate medical education. Targeting a department whose function aligns with your background makes your application more relevant and increases the likelihood of a sponsorship conversation.
Ask about sponsorship early in the process
Rush's HR team handles sponsorship centrally, but individual hiring managers may not know the details. When you receive an interview invitation, confirm that the role is open to candidates requiring H-1B or TN sponsorship before investing time in multiple rounds.
Track Rush's open roles using Migrate Mate
Rush regularly refreshes its Administrative Assistant listings across departments. Use Migrate Mate to filter specifically for Rush University Medical Center roles that are open to visa sponsorship, so you're not manually sifting through postings that don't apply to your situation.
Confirm PERM eligibility if pursuing permanent residence
Rush sponsors EB-2 and EB-3 Green Cards for some staff roles, but PERM labor certification requires the position to meet DOL prevailing wage standards. Ask your recruiter whether the specific Administrative Assistant level you're applying for has historically supported PERM filings.
Administrative Assistant at Rush University Medical Center jobs are hiring across the US. Find yours.
Find Administrative Assistant at Rush University Medical Center JobsFrequently Asked Questions
Does Rush University Medical Center sponsor H-1B visas for Administrative Assistants?
Yes, Rush University Medical Center sponsors H-1B visas, including for Administrative Assistant roles. Rush is a large academic medical center with a centralized HR and immigration function, which means sponsorship decisions are made at the institutional level rather than department by department. Confirm sponsorship availability for the specific role during your interview process, as not every posting at every level will qualify.
How do I apply for Administrative Assistant jobs at Rush University Medical Center?
Applications go through Rush's official careers portal at rush.edu/careers. Search for Administrative Assistant openings and filter by department or campus location. You can also use Migrate Mate to browse Rush's current Administrative Assistant openings filtered for visa sponsorship eligibility, which saves time compared to reviewing each posting individually on the hospital's own site.
Which visa types does Rush University Medical Center commonly use for Administrative Assistant roles?
Rush sponsors H-1B, TN, J-1, and F-1 OPT and CPT for various roles, including Administrative Assistants. H-1B is the most common long-term path for this function. TN is available to Canadian and Mexican nationals in qualifying occupations. If you're already in the U.S. on F-1 OPT, Rush can petition for your H-1B before your OPT authorization expires. Rush also files EB-2 and EB-3 Green Card petitions for eligible staff.
What qualifications does Rush University Medical Center expect for Administrative Assistant positions?
Most Administrative Assistant roles at Rush require a high school diploma or equivalent, with preference for an associate or bachelor's degree. Proficiency in Microsoft Office, experience with electronic health record systems such as Epic, and familiarity with healthcare scheduling or billing workflows make candidates significantly more competitive. Roles supporting research or graduate medical education departments may also require experience with grant administration or academic calendar management.
How long does the visa sponsorship process take for an Administrative Assistant hire at Rush?
If Rush files an H-1B petition in April for the October 1 start date, you're looking at roughly five to six months from filing to work authorization assuming no complications. USCIS premium processing can shorten adjudication to around 15 business days once the petition is accepted. For PERM-based Green Card sponsorship, the full process from labor certification through adjustment of status can take several years depending on your country of birth and priority date movement.
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