Villanova University Visa Sponsorship Jobs USA
Villanova University is a respected private research university known for attracting international talent across faculty, research, and professional staff roles. As an active visa sponsor in the education sector, Villanova supports candidates through H-1B visa, Green Card, and several other pathways, making it a solid target for sponsored roles in higher education.
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Get Access To All JobsPosting Number: 20260245S
Position Title: Gift Processing Specialist
Position Type: Staff
Location: Villanova, PA
Recruitment Type: Internal/External Applicants
Work Schedule: full-time/12-months
Department: 604 - University Advancement
Position Summary:
Ignite Your Career at Villanova University! Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this community, your work will improve lives and ignite change!
Why work at Villanova?
Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
-
Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
-
Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.
Villanova University has embarked on a 10-year strategic plan, Rooted. Restless., with the goal of enhancing the Augustinian Catholic living and learning experience for all members of our community. University Advancement is seeking exceptional talent to join our mission-driven team working together toward our shared vision for Villanova, fueled by the generosity of the University’s philanthropic supporters as we “keep moving” in the spirit of St. Augustine in the public phase of Villanova’s comprehensive capital campaign: Espiritus Nova.
The Gift Processing Specialist is a key member of the Gift Administration team in University Advancement, reporting to the Senior Director of Gift Administration. This role supports the daily operations of gift and pledge processing and ensures the accurate and timely recording of donor contributions.
The Specialist is responsible for managing the matching gift process and assisting with the processing of charitable gifts from alumni, parents, corporations, foundations, friends, faculty, staff, and students. Core duties include entering gift and pledge transactions into the Banner system, generating gift receipts, processing web-based donations, managing honorary and memorial tribute notifications, and maintaining accurate donor records. This position also plays an important role in preparing pledge reminder files for review and approval, as well as serving as backup support for electronic transactions, including online gifts and wire transfers.
The Gift Processing Specialist collaborates closely with Development Directors, Gift Officers, University Advancement staff, Financial Services, auditors, and other campus partners to ensure proper handling and reporting of donations. Regular interaction with donors via phone and email is a key component of the role. The ideal candidate will demonstrate strong customer service, attention to detail, and excellent interpersonal and communication skills.
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and Responsibilities:
-
In collaboration with the Gift Administration team, this position ensures the accurate and timely processing of more than 37,000 annual transactions, including cash, checks, electronic fund transfers, wire transfers, gifts-in-kind, online gifts, payroll deductions, matching gifts, and pledges. Responsibilities include assisting in the University’s receipting process and accurately applying both hard and soft credit to donors.
-
A key component of this role is managing the matching gift email account, which includes providing excellent customer service and troubleshooting inquiries from University Advancement staff members and other University departments regarding issues pertaining to gifts, pledges, stock transfers, wire transfers, and matching gifts and gift receipts. The incumbent will also work closely with matching gift companies to complete the required forms, verify gifts and provide supporting documentation as needed.
-
Responsible for updating monthly pledge reports, including preparing data files for the pledge reminder process for donors with active pledges, ensuring timely communication of upcoming payment obligations in accordance with agreed-upon reminder schedules. Manage reporting and communication for weekly tribute letters sent to internal and external constituents.
-
The individual will be cross trained in all aspects of gift processing, including the University’s online giving program. Responsibilities include accurately identifying and crediting donors for all gifts made through the online giving platform, assisting with periodic updates to the site, and maintaining accurate donor information, including address updates in Banner. Additionally, this role will support the administration of refunds for online transactions using the University’s giving platform, GiveCampus.
-
Ensures that all IRS guidelines pertaining to the processing and receipting of donations are met. Assist with the annual updates to the gift and pledge processing procedures manual in coordination with the Senior Director of Gift Administration.
-
Ensures that hard and soft credit is accurately reflected in the Banner system and accurately reported to the donor. (Including quid pro quo for: golf outings, auctions, dinners.) Maintains and updates bio information for address and employment records as needed.
Minimum Qualifications:
-
Bachelor’s degree required.
-
2+ years of experience in advancement services or gift and pledge processing or other relevant experience.
-
Knowledge of university advancement operations.
-
Knowledge of financial processing and reporting.
-
Understanding of IRS regulations and receipting policies.
-
Advanced computer skills required including a working knowledge of development and financial systems, Microsoft Office and experience with Cognos reporting software.
-
Strong analytical and planning skills.
-
An aptitude for the management and effective use of information systems.
-
Ability to work independently and communicate effectively to managers and co-workers.
-
Attention to detail and strong communication skills, along with significant organizational skills required. Ability to define goals and objectives and develop and implement strategic plans to accomplish University Advancement’s operational goals.
-
Must be able to work under the pressure of time and frequent requests from multiple sources each having their own timelines and constraints and with all levels of academic and administrative staff.
Preferred Qualifications:
-
Knowledge of Ellucian Banner Alumni or similar fundraising system is highly desirable.
-
Previous higher education or nonprofit administrative experience preferred.
Physical Requirements and/or Unusual Work Hours:
Special Message to Applicants:
Posting Date: 05/06/2026
Closing Date (11: 59pm ET):
Salary Posting Information: This position falls within salaried grade 12 and the range is $47,500-56,900. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity.
Salary Grade: 12
Job Classification: exempt
References Needed
Minimum Number of References Needed: 3
Maximum Number of References Needed: 3
Posting Number: 20260245S
Position Title: Gift Processing Specialist
Position Type: Staff
Location: Villanova, PA
Recruitment Type: Internal/External Applicants
Work Schedule: full-time/12-months
Department: 604 - University Advancement
Position Summary:
Ignite Your Career at Villanova University! Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this community, your work will improve lives and ignite change!
Why work at Villanova?
Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
-
Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
-
Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.
Villanova University has embarked on a 10-year strategic plan, Rooted. Restless., with the goal of enhancing the Augustinian Catholic living and learning experience for all members of our community. University Advancement is seeking exceptional talent to join our mission-driven team working together toward our shared vision for Villanova, fueled by the generosity of the University’s philanthropic supporters as we “keep moving” in the spirit of St. Augustine in the public phase of Villanova’s comprehensive capital campaign: Espiritus Nova.
The Gift Processing Specialist is a key member of the Gift Administration team in University Advancement, reporting to the Senior Director of Gift Administration. This role supports the daily operations of gift and pledge processing and ensures the accurate and timely recording of donor contributions.
The Specialist is responsible for managing the matching gift process and assisting with the processing of charitable gifts from alumni, parents, corporations, foundations, friends, faculty, staff, and students. Core duties include entering gift and pledge transactions into the Banner system, generating gift receipts, processing web-based donations, managing honorary and memorial tribute notifications, and maintaining accurate donor records. This position also plays an important role in preparing pledge reminder files for review and approval, as well as serving as backup support for electronic transactions, including online gifts and wire transfers.
The Gift Processing Specialist collaborates closely with Development Directors, Gift Officers, University Advancement staff, Financial Services, auditors, and other campus partners to ensure proper handling and reporting of donations. Regular interaction with donors via phone and email is a key component of the role. The ideal candidate will demonstrate strong customer service, attention to detail, and excellent interpersonal and communication skills.
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and Responsibilities:
-
In collaboration with the Gift Administration team, this position ensures the accurate and timely processing of more than 37,000 annual transactions, including cash, checks, electronic fund transfers, wire transfers, gifts-in-kind, online gifts, payroll deductions, matching gifts, and pledges. Responsibilities include assisting in the University’s receipting process and accurately applying both hard and soft credit to donors.
-
A key component of this role is managing the matching gift email account, which includes providing excellent customer service and troubleshooting inquiries from University Advancement staff members and other University departments regarding issues pertaining to gifts, pledges, stock transfers, wire transfers, and matching gifts and gift receipts. The incumbent will also work closely with matching gift companies to complete the required forms, verify gifts and provide supporting documentation as needed.
-
Responsible for updating monthly pledge reports, including preparing data files for the pledge reminder process for donors with active pledges, ensuring timely communication of upcoming payment obligations in accordance with agreed-upon reminder schedules. Manage reporting and communication for weekly tribute letters sent to internal and external constituents.
-
The individual will be cross trained in all aspects of gift processing, including the University’s online giving program. Responsibilities include accurately identifying and crediting donors for all gifts made through the online giving platform, assisting with periodic updates to the site, and maintaining accurate donor information, including address updates in Banner. Additionally, this role will support the administration of refunds for online transactions using the University’s giving platform, GiveCampus.
-
Ensures that all IRS guidelines pertaining to the processing and receipting of donations are met. Assist with the annual updates to the gift and pledge processing procedures manual in coordination with the Senior Director of Gift Administration.
-
Ensures that hard and soft credit is accurately reflected in the Banner system and accurately reported to the donor. (Including quid pro quo for: golf outings, auctions, dinners.) Maintains and updates bio information for address and employment records as needed.
Minimum Qualifications:
-
Bachelor’s degree required.
-
2+ years of experience in advancement services or gift and pledge processing or other relevant experience.
-
Knowledge of university advancement operations.
-
Knowledge of financial processing and reporting.
-
Understanding of IRS regulations and receipting policies.
-
Advanced computer skills required including a working knowledge of development and financial systems, Microsoft Office and experience with Cognos reporting software.
-
Strong analytical and planning skills.
-
An aptitude for the management and effective use of information systems.
-
Ability to work independently and communicate effectively to managers and co-workers.
-
Attention to detail and strong communication skills, along with significant organizational skills required. Ability to define goals and objectives and develop and implement strategic plans to accomplish University Advancement’s operational goals.
-
Must be able to work under the pressure of time and frequent requests from multiple sources each having their own timelines and constraints and with all levels of academic and administrative staff.
Preferred Qualifications:
-
Knowledge of Ellucian Banner Alumni or similar fundraising system is highly desirable.
-
Previous higher education or nonprofit administrative experience preferred.
Physical Requirements and/or Unusual Work Hours:
Special Message to Applicants:
Posting Date: 05/06/2026
Closing Date (11: 59pm ET):
Salary Posting Information: This position falls within salaried grade 12 and the range is $47,500-56,900. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity.
Salary Grade: 12
Job Classification: exempt
References Needed
Minimum Number of References Needed: 3
Maximum Number of References Needed: 3
Job Roles at Villanova University
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Get Access To All JobsTips for Finding Villanova University Visa Sponsorship Jobs USA
Target faculty and research roles first
Villanova's sponsorship activity is strongest in academic and research departments. Focus your search on faculty positions, postdoctoral fellowships, and research staff roles, where visa sponsorship is most commonly offered and expected by hiring managers.
Engage the Office of International Affairs early
Villanova's Office of International Affairs coordinates visa processing for new hires. Reaching out or referencing your visa status clearly in your application signals awareness of the process and reduces friction for hiring managers unfamiliar with sponsorship logistics.
Align your application with the academic hiring cycle
Higher education hiring follows a predictable calendar, with faculty searches typically launching in fall and staff roles posted year-round. Targeting Villanova roles posted between August and November improves your odds of landing in an active search with sponsorship budget allocated.
Highlight credentials that map to specialty occupation standards
H-1B approval at universities hinges on demonstrating your role requires a specific degree. Emphasize how your academic background directly matches your job function, especially for administrative or professional staff roles that sit outside traditional faculty tracks.
Use Migrate Mate to find verified sponsorship-eligible openings
Villanova posts roles across multiple channels, but not all listings flag sponsorship. Migrate Mate surfaces verified sponsors so you can filter by real sponsorship history and focus your applications on roles where Villanova has a track record of supporting international candidates.
Villanova University jobs are hiring across the US. Find yours.
Find Villanova University JobsFrequently Asked Questions
Does Villanova University sponsor H-1B visas?
Yes, Villanova University sponsors H-1B visas across faculty, research, and professional staff roles. The university has a consistent track record of H-1B filings, particularly in departments where specialized degree requirements align with the specialty occupation standard. If you're targeting an H-1B role at Villanova, focus on positions where your degree field directly matches the job description.
What visa types does Villanova University sponsor?
Villanova sponsors H-1B and TN visas for professional and specialty occupation roles, J-1 visas for exchange visitors and visiting scholars, and Green Card pathways including EB-2 and EB-3 for long-term hires. The university also supports F-1 students through OPT and CPT, making it accessible to candidates at multiple stages of their immigration journey.
Which departments or roles at Villanova University are most likely to offer visa sponsorship?
Sponsorship at Villanova is most common in academic departments hiring tenure-track or visiting faculty, research centers bringing on postdoctoral researchers, and specialized professional staff roles in areas like engineering, nursing, computing, and business. Administrative roles in general operations are less likely to include sponsorship unless the position requires highly specialized qualifications.
How do I find open visa-sponsored jobs at Villanova University?
Migrate Mate is the most efficient way to find sponsored roles at Villanova, since it filters by verified sponsorship history rather than relying on self-reported job listings. You can identify roles where Villanova has actively filed for visas in the past, giving you a clearer signal of which openings are genuinely open to international candidates before you invest time applying.
How do I approach the application timeline for a sponsored role at Villanova University?
For H-1B roles, the critical deadline is the April 1 USCIS registration window, which means Villanova needs to initiate your petition well before that date. Aim to have an offer finalized by January or February at the latest for a standard H-1B start. For J-1 and TN roles, timelines are more flexible, but budget three to six weeks for Villanova's internal processing before your start date.
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