Department Manager Jobs in Indiana

Department

SPEECH and HEARING SCIENCES (BL-SPHS-IUBLA)

Department Information

The Department of Speech, Language and Hearing Sciences (SLHS) is an important department in the College of Arts and Sciences (the College). We serve students and the community by advancing innovative basic and applied research in communication sciences and disorders for the purpose of knowledge acquisition, student education, professional training, and clinical practice. We offer educational experiences at the undergraduate and graduate levels. Many of our other faculty are clinicians in the areas of audiology and speech-language pathology, and many hold research PhDs.

Job Summary

Department-Specific Responsibilities

• Manages all administrative functions and enrollment activities for the department.
• Serves as department Scheduling Officer with an eye to enrollment management and planning.
• Hiring and onboarding for faculty and staff in collaboration with the Department Chair, Clinic Manager, and College human resources (HR) as appropriate.
• Responsible for HR transaction processing.
• Oversee and collaborates with the fiscal officer on work pertaining to funding and approvals related to the hiring of academic and clinical faculty, staff, hourly students, work study, and visitor appointments.
• Organizes recruitment for faculty and visitors, collaborates with College of Arts and Sciences, Vice Provost for Faculty and Academic Affairs (VPFAA), Office of Civil Rights Compliance (OCRC), and the Office of International Services.
• Recruits general administrative staff, clinical, and hourly employees in collaboration with College HR.
• Submits visa applications in iStart for international visitors and scholars.
• Consults with College concerning instructor assignments and stipends.
• Serves as departmental building representative.
• Coordinates renovation and maintenance activities with Physical Plant, Building Services, Space Management, Clinic Directors, and the building manager for space allocated to the Department of Speech, Languages and Hearing Services (SLHS).
• Oversees space management, room assignments, and room reservation requests for meetings and events; distributes and collects keys for Speech, Language and Hearing Sciences. Oversees event planning including food orders, room reservations, and communications.
• Maintains records for key and keycard usage and distribution/access.
• Oversees office equipment purchases/leases as needed.
• Prepares departmental reports.
• Oversees the preparation of and organization of documents for internal university reports, including, among others, Instructional Effort Reports, A21 reports, and reports for national accrediting organizations and scholarly agencies (e.g., ASHA, CAPCSD, CAA).
• Assigns grade proxies and provides updates to online course questionnaire (OCQs).
• Provides administrative support to the Department Chair.
• Maintains the departmental website and digital signage.

General Responsibilities

• Plans, directs and implements programs or events, including the creation of materials to support these events.
• Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel, accommodations, and research activities.
• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.
• Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers.
• Mentors and serves as a resource to provide guidance to team staff members as needed.
• Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants; May be responsible for meeting revenue targets.
• Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.
• Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience.

Qualifications

Required

• Bachelor's degree.

Required

• 2 years in related field.

Preferred

• 4 years in related field.

Skills

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.

Preferred

• Knowledge of IU policies, procedures, and systems, including HRMS, KFS, SIS, IUIE, ELVIS, ELVIRA, PeopleAdmin, etc.
• Familiarity and experience with IU systems, including KFS, KC, HRMS, TIME, SIS, BUY.IU, Chrome River systems.
• Ability to competently use Microsoft products and other common software including Word, Excel, Teams and Zoom.
• Highly organized with an ability to balance multiple responsibilities and prioritize time effectively.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$53,000 Annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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