Documentation Specialist Jobs in Tennessee
Documentation Specialist jobs in Tennessee are concentrated in Nashville, Memphis, and Knoxville, where healthcare systems, logistics companies, and government contractors drive consistent demand for professionals skilled in regulatory documentation, technical writing, and compliance record management. Employers like HCA Healthcare, FedEx, and Tennessee Valley Authority maintain large documentation teams and hire at levels from entry-level coordinator to senior specialist. Regulatory and quality documentation roles tied to healthcare and manufacturing have been among the most in-demand specialties across the state. Find a role that fits below and apply directly.
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See related jobsJOB SUMMARY
We are seeking a highly motivated Account Documentation Specialist to join our team. The successful candidate will be responsible for validating and monitoring client information for new account openings and account maintenance which ensures proper control and privacy of client information.
KEY RESPONSIBILITIES
- Reviews and updates client information with regard to new accounts and maintenance
- Tracks and reports to management information related to compliance with the USA Patriot Act and other applicable federal, state, and local laws and regulations.
- Answers customer identification and account structuring questions for employees; reviews new account and product documents for completeness and accuracy; tracks exceptions to identification policy, TIN compliance, and missing customer information.
- Creates exception reports to relationship and business unit managers for follow-up withing thirty days.
- Provides administrative support for the Deposit Operations department and various others as directed.
- Cross-markets financial institution products and services as appropriate.
BENEFITS
-Medical, Dental and Vision - 100% paid for the employee
- Life Insurance
- 401k
- Short Term and Long Term Disability
- Paid Time Off
- Additional Voluntary Benefits
JOB REQUIREMENTS
- High school diploma or general education degree (GED)
- OR one to three years of related experience and/or training or equivalent combination of education and experience
- Promote confidentiality for clients and the institution
- Strong attention to detail and ability to multitask.
- Excellent communication and problem-solving skills.
- Ability to work independently and as part of a team
General hours are Monday through Friday from 8:00 AM to 5:00 PM; longer hours and weekend work expected on occasion
We are an equal opportunity employer and welcome all qualified candidates to apply.
JOB SUMMARY
We are seeking a highly motivated Account Documentation Specialist to join our team. The successful candidate will be responsible for validating and monitoring client information for new account openings and account maintenance which ensures proper control and privacy of client information.
KEY RESPONSIBILITIES
- Reviews and updates client information with regard to new accounts and maintenance
- Tracks and reports to management information related to compliance with the USA Patriot Act and other applicable federal, state, and local laws and regulations.
- Answers customer identification and account structuring questions for employees; reviews new account and product documents for completeness and accuracy; tracks exceptions to identification policy, TIN compliance, and missing customer information.
- Creates exception reports to relationship and business unit managers for follow-up withing thirty days.
- Provides administrative support for the Deposit Operations department and various others as directed.
- Cross-markets financial institution products and services as appropriate.
BENEFITS
-Medical, Dental and Vision - 100% paid for the employee
- Life Insurance
- 401k
- Short Term and Long Term Disability
- Paid Time Off
- Additional Voluntary Benefits
JOB REQUIREMENTS
- High school diploma or general education degree (GED)
- OR one to three years of related experience and/or training or equivalent combination of education and experience
- Promote confidentiality for clients and the institution
- Strong attention to detail and ability to multitask.
- Excellent communication and problem-solving skills.
- Ability to work independently and as part of a team
General hours are Monday through Friday from 8:00 AM to 5:00 PM; longer hours and weekend work expected on occasion
We are an equal opportunity employer and welcome all qualified candidates to apply.
See All 5 Documentation Specialist Jobs in Tennessee
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Find Documentation Specialist JobsDocumentation Specialist Jobs by City in Tennessee
Where Tennessee roles are concentrated, by current openings.
Documentation Specialist Job Market in Tennessee
A snapshot from current Tennessee openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
What Tennessee Employers Look For
The qualifications that appear most often in documentation specialist jobs across Tennessee.
- Bachelor's degree in English, communications, technical writing, or a related field
- Proficiency with documentation management systems such as MasterControl or Documentum
- Experience creating and maintaining SOPs, policy manuals, or regulatory submissions
- Familiarity with FDA, ISO, or Joint Commission documentation standards preferred
- Strong editing, formatting, and version control skills across technical content types
- Ability to collaborate with subject matter experts across engineering, compliance, or clinical teams
Documentation Specialist Jobs in Tennessee: Frequently Asked Questions
How do you become a documentation specialist in Tennessee?
Most Tennessee employers expect a bachelor's degree in a writing-related or technical field as the starting point. There is no state-issued license specific to documentation specialists in Tennessee, so candidates build credentials through coursework, portfolio work, and industry certifications such as the Certified Professional Technical Communicator credential offered by the Society for Technical Communication. Candidates targeting healthcare documentation roles often pursue a Registered Health Information Administrator or Registered Health Information Technician credential through AHIMA.
Which companies hire documentation specialists in Tennessee?
Tennessee documentation specialist roles are posted by Erlanger, Ascension, and Citizens National Bank and others right now, based on current listings on Migrate Mate as of August 2026. Tennessee's large healthcare networks, defense contractors near Oak Ridge, and distribution and logistics firms in the Memphis corridor are consistent sources of openings throughout the year.
Which Tennessee cities have the most documentation specialist jobs?
Memphis, Brentwood, and Chattanooga account for the largest share of documentation specialist openings in Tennessee. Nashville leads because of its dense concentration of healthcare systems, insurance companies, and corporate headquarters, while Memphis draws openings from logistics and distribution operations, and Knoxville benefits from proximity to federal research and energy contractors affiliated with Oak Ridge National Laboratory.
Are there remote documentation specialist jobs in Tennessee?
Yes, and more than most fields. About 50% of documentation specialist openings tied to Tennessee are remote or hybrid as of August 2026, reflecting how well this work translates to distributed teams. Technical writing, policy documentation, and regulatory submission roles are the most consistently remote, while on-site document control positions tied to manufacturing plants or laboratory settings tend to require in-person presence.
How can I get hired as a documentation specialist in Tennessee with little or no experience?
The most realistic entry path is a junior technical writer or document control coordinator role, which many Tennessee healthcare and manufacturing employers post as stepping stones. HCA Healthcare and other large Nashville health systems occasionally bring on documentation associates through administrative or health information pathways. Building a portfolio of sample SOPs, process guides, or policy documents significantly strengthens an application. A Registered Health Information Technician credential from an AHIMA-accredited program in Tennessee also opens doors to entry-level medical documentation roles.
Where can I find and apply to documentation specialist jobs in Tennessee?
You can find and apply to documentation specialist jobs in Tennessee on Migrate Mate, which lists current openings from employers hiring across the state right now. Find roles that fit your background and apply directly to the ones that match.
See All 5 Documentation Specialist Jobs in Tennessee
Find roles in Tennessee that match your experience and apply in just a few clicks.
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