E-3 Visa Clinical Assistant Jobs
Clinical Assistant roles in U.S. hospitals and outpatient clinics qualify as E-3 specialty occupations when the position requires a bachelor's degree in a health science or related field. Australian-trained clinical assistants can secure E-3 visa sponsorship without competing in the H-1B lottery, and the visa renews in two-year increments with no cap.
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Get Access To All JobsAs a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
220 Hutchison Rd, Rochester, New York, United States of America, 14620
Opening:
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
400098 General Neurology Unit
Work Shift:
UR - Day (United States of America)
Range:
UR URG 114
Compensation Range:
$86,900.00 - $130,300.00
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
Work under the general direction of the Division Chief of the General Neurology and Headache divisions with oversight by the Program Administrator for the Department of Neurology. Demonstrate independence and latitude to exercise judgment. Provide administrative and managerial support with all aspects of administration for the divisions and assure the necessary support for all divisional activities. This includes planning, directing and coordinating all phases of the fiscal, administrative, and personnel functions within the divisions. Maintain strong working relationships with all division faculty and department administrators as well as all hospital and medical school administrative staff.
Essential Functions:
-
Manage clinical, administrative and financial activities for General Neurology and Headache divisions. Responsibilities include operating and capital budget preparation, financial analysis, program planning and development, facilities, and information systems. Develop monitor and control the hospital accounts. Prepare and administer the capital and operating budgets in conjunction with department finance team. Review monthly reports from Department and hospital to identify trends and explain variances. Manage fiscal aspects of the division, including monitoring and controlling expenses.
-
Develop, interpret and track statistical measures and reports designed to monitor provider productivity. Review monthly reports for division and Hospital to identify volume trends and address both positive and negative variances. Ensure proper payment for work undertaken. Provide oversight of division operations and collaborate with leaders to create optimal workflows that reduce waste and improve patient outcomes. Facilitate institutional resources to troubleshoot issues such as IT, finance, space, and work to resolve patient-related matters. Provides ongoing communication of any clinical scheduling and communication issues.
-
Partner with Practice Administrator and Nurse Manager to ensure smooth clinic operations and scheduling.
-
Monitor schedule utilization, physician productivity and patient access and determines any appropriate actions to keep utilization at an acceptable level. Act as a member of the Ambulatory Clinical Council to represent the divisions. Monitors patient satisfaction results for the divisions and work with Chiefs to resolve any patient issues.
-
In collaboration with Program Administrator and Department HR Business Partner, provide guidance to faculty and staff on all aspects of personnel administration, including recruitment, hiring, supervision, performance evaluation and management, compensation, progressive discipline, termination, employee rights and privileges, sick leave and vacation, disability, and employee benefits. Manage, develop, and train office clerical staff and manage prioritization and workload allocation. Monitor staff compensation levels on a continuing basis.
-
In collaboration with Research Administrators, provide operational support to research projects. Assist with posting, hiring, and managing research support staff as necessary for projects as well as procurement of goods and services. Maintain up to date knowledge of research portfolio for the division to understand projected challenges to fiscal operations or projected needs. Support the management and maintenance of documents for research projects as needed.
-
Oversee procurement/purchasing functions for all division accounts including reconciliation with University reports, problem resolution, and analysis of revenue and expense trends. Make recommendations to division faculty and staff regarding compliance with University policies and procedures of Finance, Accounting, and procurement.
-
Collaborate with the Residency Program Director, Administrator and Fellowship Directors to coordinate the fellowship programs by assisting with recruiting fellows, coordinating orientation and schedules, and assisting with reimbursements, certifications and compliance.
-
Other duties as assigned.
Minimum Education & Experience:
- Bachelor's degree (Masters Degree preferred) and 5 years of relevant experience (6 years preferred) required or equivalent combination of education and experience.
Knowledge, Skills & Abilities:
- Previous experience developing annual capital and operational budgets (preferred).
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
220 Hutchison Rd, Rochester, New York, United States of America, 14620
Opening:
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
400098 General Neurology Unit
Work Shift:
UR - Day (United States of America)
Range:
UR URG 114
Compensation Range:
$86,900.00 - $130,300.00
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
Work under the general direction of the Division Chief of the General Neurology and Headache divisions with oversight by the Program Administrator for the Department of Neurology. Demonstrate independence and latitude to exercise judgment. Provide administrative and managerial support with all aspects of administration for the divisions and assure the necessary support for all divisional activities. This includes planning, directing and coordinating all phases of the fiscal, administrative, and personnel functions within the divisions. Maintain strong working relationships with all division faculty and department administrators as well as all hospital and medical school administrative staff.
Essential Functions:
-
Manage clinical, administrative and financial activities for General Neurology and Headache divisions. Responsibilities include operating and capital budget preparation, financial analysis, program planning and development, facilities, and information systems. Develop monitor and control the hospital accounts. Prepare and administer the capital and operating budgets in conjunction with department finance team. Review monthly reports from Department and hospital to identify trends and explain variances. Manage fiscal aspects of the division, including monitoring and controlling expenses.
-
Develop, interpret and track statistical measures and reports designed to monitor provider productivity. Review monthly reports for division and Hospital to identify volume trends and address both positive and negative variances. Ensure proper payment for work undertaken. Provide oversight of division operations and collaborate with leaders to create optimal workflows that reduce waste and improve patient outcomes. Facilitate institutional resources to troubleshoot issues such as IT, finance, space, and work to resolve patient-related matters. Provides ongoing communication of any clinical scheduling and communication issues.
-
Partner with Practice Administrator and Nurse Manager to ensure smooth clinic operations and scheduling.
-
Monitor schedule utilization, physician productivity and patient access and determines any appropriate actions to keep utilization at an acceptable level. Act as a member of the Ambulatory Clinical Council to represent the divisions. Monitors patient satisfaction results for the divisions and work with Chiefs to resolve any patient issues.
-
In collaboration with Program Administrator and Department HR Business Partner, provide guidance to faculty and staff on all aspects of personnel administration, including recruitment, hiring, supervision, performance evaluation and management, compensation, progressive discipline, termination, employee rights and privileges, sick leave and vacation, disability, and employee benefits. Manage, develop, and train office clerical staff and manage prioritization and workload allocation. Monitor staff compensation levels on a continuing basis.
-
In collaboration with Research Administrators, provide operational support to research projects. Assist with posting, hiring, and managing research support staff as necessary for projects as well as procurement of goods and services. Maintain up to date knowledge of research portfolio for the division to understand projected challenges to fiscal operations or projected needs. Support the management and maintenance of documents for research projects as needed.
-
Oversee procurement/purchasing functions for all division accounts including reconciliation with University reports, problem resolution, and analysis of revenue and expense trends. Make recommendations to division faculty and staff regarding compliance with University policies and procedures of Finance, Accounting, and procurement.
-
Collaborate with the Residency Program Director, Administrator and Fellowship Directors to coordinate the fellowship programs by assisting with recruiting fellows, coordinating orientation and schedules, and assisting with reimbursements, certifications and compliance.
-
Other duties as assigned.
Minimum Education & Experience:
- Bachelor's degree (Masters Degree preferred) and 5 years of relevant experience (6 years preferred) required or equivalent combination of education and experience.
Knowledge, Skills & Abilities:
- Previous experience developing annual capital and operational budgets (preferred).
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
See all 402+ E-3 Visa Clinical Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Clinical Assistant Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Clinical Assistant
Verify your degree meets specialty occupation
USCIS requires the Clinical Assistant role to normally require a bachelor's degree in a specific field. If your Australian degree is in health science, allied health, or biomedical science, confirm it maps to the job description before applying.
Target healthcare systems with LCA filing history
Large hospital networks and university health systems file LCAs regularly and have HR teams familiar with the process. Search DOL's Foreign Labor Application Gateway to identify employers who have certified LCAs for clinical roles in your target city.
Find E-3 sponsoring employers through Migrate Mate
Use Migrate Mate's E-3 filing service to identify employers actively sponsoring clinical roles and manage your LCA and visa paperwork end-to-end, from offer letter through consulate appointment.
Address your three-year Australian degree proactively
Australian bachelor's degrees run three years, not four. USCIS generally accepts them as equivalent, but your employer's HR team may flag the difference. A credential evaluation from a NACES-approved evaluator removes that objection before the LCA is filed.
Negotiate LCA filing into your offer timeline
Your employer must file and receive a certified LCA from DOL before your consulate appointment. DOL targets seven business days for LCA certification. Build that window into your start date discussion so your offer letter reflects a realistic timeline.
Prepare for nonimmigrant intent questions at your interview
The E-3 is a nonimmigrant visa, so consular officers will assess ties to Australia. Prepare specific, factual answers about your plans after your assignment ends. Property, family, and professional registrations in Australia all support your case.
E-3 Visa Clinical Assistant: Frequently Asked Questions
How do I find Clinical Assistant jobs with E-3 visa sponsorship?
Migrate Mate lists Clinical Assistant roles at U.S. employers who have active E-3 sponsorship history. Standard job boards rarely filter by visa type, which means you spend time on roles where sponsorship is uncertain. Searching through Migrate Mate lets you focus on employers already set up to file the LCA and support your consulate application.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Clinical Assistant role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. USCIS requires the position to normally require a bachelor's degree in a specific field. Clinical Assistant roles tied to health science, allied health, or clinical research generally qualify. Roles framed as administrative or support positions requiring any bachelor's degree are harder to support. The job description your employer provides matters more than the title.
How does the E-3 compare to the H-1B for Clinical Assistant roles?
The E-3 has no lottery and no annual cap, so you can apply at any point in the year and start work once your visa is approved. H-1B registrations are entered into a lottery each March, and selection is not guaranteed. For Australian clinical professionals, the E-3 is the more direct path, with the same specialty occupation requirements but without the lottery risk.
Can I change Clinical Assistant employers after starting on an E-3?
Yes, but you need a new LCA certified by DOL and a new visa or change of status before you start with the new employer. Unlike H-1B portability, the E-3 does not allow you to begin working for a new employer while paperwork is pending. Plan your transition timeline around the LCA certification window, which typically runs seven business days.