E-3 Visa Events Jobs
Events roles in the U.S., from conference production to experiential marketing, qualify for E-3 visa sponsorship when the position requires a bachelor's degree in a related field like communications, marketing, or hospitality management. The E-3 has no lottery and renews in two-year increments, making it a practical path for Australian events professionals pursuing long-term U.S. careers.
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Get Access To All JobsJob ID
16274
Location
Arlington, TX
Full/Part Time
Full-Time
Regular/Temporary
Regular
Salary
The annual salary for this position ranges from $45,400 to $54,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.
Documents Needed to Apply
Required:
- Resume
- Cover letter
- References (minimum of three)
Purpose of Position
The Coordinator, Camps, Conferences, and Guest Events plans, organizes, and executes a variety of events, programs, and activities in support of the department or college. This position provides administrative, operational, and communication support to ensure the successful delivery of events that advance departmental goals and strengthen engagement with students, faculty, staff, alumni, and community partners.
Essential Functions
- Plan, organize, and execute special events and programs.
- Coordinates and implements departmental, college, or school-wide events such as orientations, commencements, conferences, receptions, donor and alumni events, and celebrations.
- Ensures all logistical details including scheduling, catering, setup, and vendor coordination are managed effectively.
- Provide administrative and operational support.
- Assists with general office operations, including purchasing, travel arrangements, reimbursements, room reservations, and document processing.
- Maintains records, forms, and reports related to event and office operations.
- Manage communication, marketing, and promotional efforts.
- Prepares and distributes promotional materials, digital content, and event communications.
- Coordinates postings on websites, newsletters, and social media platforms to promote events and college initiatives.
- Support leadership and departmental initiatives.
- Assists deans, directors, or administrative supervisors with projects, calendars, meetings, and event-related tasks.
- Provides input on planning, evaluation, and continuous improvement of event and program activities.
- Community and campus engagement.
- Develops and sustains relationships with faculty, staff, students, and external partners.
- Coordinates community outreach and engagement activities to strengthen university and departmental connections.
- Performs other duties as assigned.
Required Qualifications
Bachelor’s degree in business administration, hospitality, or a related degree and a minimum of two (2) years of experience in event planning and administrative support in a university or academic setting; or six (6) years of an equivalent combination of education and experience.
Preferred Qualifications
Bachelor’s degree in communications, marketing, or event management and four (4) years of related experience, preferably in a higher education setting or eight (8) years of an equivalent combination of education and experience.
Knowledge, Skills & Abilities
- Strong organizational and time management skills.
- Effective written and verbal communication.
- Ability to plan and coordinate multiple events.
- Proficiency in Microsoft Office and standard office systems.
- Ability to work independently and collaboratively in a fast-paced environment.
Work Schedule
- Monday through Friday; 8:00am through 5:00pm.
- Requires occasional evening or weekend hours.
- During peak seasons (e.g. Summer months) hours may vary.
Working Conditions
- Repetitive use of a keyboard at a workstation.
- Lifting and moving objects.
- Uses standard office equipment.
Benefits Information
Position is benefit eligible: Yes
We are proud to offer a comprehensive benefits package to our employees at the University.
PreEmployment Background Check
It is the policy of The University of Texas at Arlington to conduct a pre-employment background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.
University Information
The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.
UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.
This is an exciting time to join UTA and contribute to its bold vision for the future.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
Job ID
16274
Location
Arlington, TX
Full/Part Time
Full-Time
Regular/Temporary
Regular
Salary
The annual salary for this position ranges from $45,400 to $54,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.
Documents Needed to Apply
Required:
- Resume
- Cover letter
- References (minimum of three)
Purpose of Position
The Coordinator, Camps, Conferences, and Guest Events plans, organizes, and executes a variety of events, programs, and activities in support of the department or college. This position provides administrative, operational, and communication support to ensure the successful delivery of events that advance departmental goals and strengthen engagement with students, faculty, staff, alumni, and community partners.
Essential Functions
- Plan, organize, and execute special events and programs.
- Coordinates and implements departmental, college, or school-wide events such as orientations, commencements, conferences, receptions, donor and alumni events, and celebrations.
- Ensures all logistical details including scheduling, catering, setup, and vendor coordination are managed effectively.
- Provide administrative and operational support.
- Assists with general office operations, including purchasing, travel arrangements, reimbursements, room reservations, and document processing.
- Maintains records, forms, and reports related to event and office operations.
- Manage communication, marketing, and promotional efforts.
- Prepares and distributes promotional materials, digital content, and event communications.
- Coordinates postings on websites, newsletters, and social media platforms to promote events and college initiatives.
- Support leadership and departmental initiatives.
- Assists deans, directors, or administrative supervisors with projects, calendars, meetings, and event-related tasks.
- Provides input on planning, evaluation, and continuous improvement of event and program activities.
- Community and campus engagement.
- Develops and sustains relationships with faculty, staff, students, and external partners.
- Coordinates community outreach and engagement activities to strengthen university and departmental connections.
- Performs other duties as assigned.
Required Qualifications
Bachelor’s degree in business administration, hospitality, or a related degree and a minimum of two (2) years of experience in event planning and administrative support in a university or academic setting; or six (6) years of an equivalent combination of education and experience.
Preferred Qualifications
Bachelor’s degree in communications, marketing, or event management and four (4) years of related experience, preferably in a higher education setting or eight (8) years of an equivalent combination of education and experience.
Knowledge, Skills & Abilities
- Strong organizational and time management skills.
- Effective written and verbal communication.
- Ability to plan and coordinate multiple events.
- Proficiency in Microsoft Office and standard office systems.
- Ability to work independently and collaboratively in a fast-paced environment.
Work Schedule
- Monday through Friday; 8:00am through 5:00pm.
- Requires occasional evening or weekend hours.
- During peak seasons (e.g. Summer months) hours may vary.
Working Conditions
- Repetitive use of a keyboard at a workstation.
- Lifting and moving objects.
- Uses standard office equipment.
Benefits Information
Position is benefit eligible: Yes
We are proud to offer a comprehensive benefits package to our employees at the University.
PreEmployment Background Check
It is the policy of The University of Texas at Arlington to conduct a pre-employment background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.
University Information
The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.
UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.
This is an exciting time to join UTA and contribute to its bold vision for the future.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
See all 75+ E-3 Visa Events Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Events Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship in Events
Frame your degree for specialty occupation
Events roles only qualify for E-3 visa sponsorship if your bachelor's degree directly relates to the position. A degree in communications, marketing, hospitality management, or event management typically satisfies this. Bring your academic transcripts and be ready to explain the connection to your employer.
Target employers with production infrastructure
Large event agencies, convention centers, corporate event departments, and festival producers file LCAs regularly and understand sponsorship mechanics. Venue operators and boutique agencies may need educating on the process before they commit to sponsoring you.
Negotiate sponsorship before signing anything
Get written confirmation from your employer that they will file the LCA and support your consulate appointment before you resign from any current role. Some events employers assume you will self-manage the visa, which is not how the E-3 works.
Use Migrate Mate's E-3 filing service for LCA timing
The LCA must be certified by the DOL before you can attend your consulate appointment. Use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork so certification delays don't push back your start date on a time-sensitive event contract.
Account for contract and freelance role limitations
The E-3 requires a specific U.S. employer to sponsor you, so project-based or freelance arrangements generally don't qualify. If your events work is contract-based, you'll need the contracting company, not a client, to serve as your sponsoring employer.
Renew before major event cycles create gaps
E-3 renewals typically take four to eight weeks via consulate. If your role peaks around major annual events, file your renewal well ahead of those periods so a processing delay doesn't leave you outside the U.S. during the busiest part of your contract.
E-3 Visa Events: Frequently Asked Questions
How do I find Events jobs with E-3 visa sponsorship?
Migrate Mate is built specifically for Australian professionals searching for U.S. roles with E-3 sponsorship. You can filter Events jobs by employers who have filed LCAs, which signals they already understand the sponsorship process. This saves time compared to cold-applying to employers who have never navigated a work visa before.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Do Events roles actually qualify as specialty occupations under E-3?
Yes, but the position matters more than the job title. An event coordinator role that requires a bachelor's degree in communications, marketing, or hospitality management qualifies. A general operations or logistics role that could be filled without a degree typically does not. Your employer's job description needs to explicitly require a relevant degree, not just prefer one.
How does the E-3 compare to the H-1B for Events professionals?
The E-3 has no lottery and no annual cap, so you can apply whenever you have a job offer, not once a year in April. H-1B visa selection is random and you may wait years before being chosen. For Events roles, where hiring often happens on short timelines tied to production cycles, the E-3's predictable processing makes it far more practical than H-1B.
Can I change Events employers while on an E-3?
Yes, but you need a new LCA and a new consulate appointment or change of status with each employer change. The E-3 is tied to a specific employer and role, not to you personally. If you're moving between events companies, factor in four to eight weeks of processing time before your new role begins, particularly if you're outside the U.S.