E-3 Visa Events Jobs
Events roles in the U.S., from conference production to experiential marketing, qualify for E-3 visa sponsorship when the position requires a bachelor's degree in a related field like communications, marketing, or hospitality management. The E-3 has no lottery and renews in two-year increments, making it a practical path for Australian events professionals pursuing long-term U.S. careers.
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37.5
Position Summary
Reports to Director of Special Events for Schools and Programs. The role of the coordinator is to assist with staffing, planning and implementing special events and ceremonies designed to cultivate, maintain and strengthen student, alumni, parent and friend ties to the University.
When assigned, support for on-site presence during evening events and weekend programming will be required.
Job Description
Primary Duties & Responsibilities:
- Support University Advancement special events including but not limited to staffing events, onsite logistics, overseeing data for invitation lists, coordinating and supervising mail house projects, creating timelines, establishing logistical plans, assistance with securing speakers, working with vendors, creating seating plans, assisting with talking points, and briefing materials. This position will frequently interact with high-level university leadership, donors, and alumni.
- Work with Coordinator of Communications to create and manage event templates for use across department using in-house and external resources. Act as resource for creation and distribution of broadcast emails. Assist with managing and distributing invitation lists including unsubscribe notifications, and ARCH updates.
- Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal office environment
Physical Effort
- Typically sitting at a desk or table
Equipment
- Office Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications/Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications
- Familiarity with and appreciation for the mission of University Advancement and the activities of the department.
- A desire to play a meaningful role in the University’s community and to share in the community’s commitment to education and research.
- An ability to work successfully with administration, faculty, alumni, parents and volunteers as appropriate.
This position is located in St. Louis, MO and the targeted hiring range for this position is $23.37 - $26.00.
Preferred Qualifications
Education:
Bachelor's degree
Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Communication, Confidentiality, Detail-Oriented, Email Distribution, Event Operations, FileMaker Pro, Graphic Design, Interpersonal Communication, Interpersonal Relationships, Job Prioritization, Learning Quickly, Meeting Organization, Microsoft Office, Multicultural Environments, Multitasking, Organizing, Print Communications, Professional Integrity, Project Management, Vendor Relationships, Work Collaboratively
Grade
G09-H
Salary Range
$23.37 - $36.19 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Scheduled Hours
37.5
Position Summary
Reports to Director of Special Events for Schools and Programs. The role of the coordinator is to assist with staffing, planning and implementing special events and ceremonies designed to cultivate, maintain and strengthen student, alumni, parent and friend ties to the University.
When assigned, support for on-site presence during evening events and weekend programming will be required.
Job Description
Primary Duties & Responsibilities:
- Support University Advancement special events including but not limited to staffing events, onsite logistics, overseeing data for invitation lists, coordinating and supervising mail house projects, creating timelines, establishing logistical plans, assistance with securing speakers, working with vendors, creating seating plans, assisting with talking points, and briefing materials. This position will frequently interact with high-level university leadership, donors, and alumni.
- Work with Coordinator of Communications to create and manage event templates for use across department using in-house and external resources. Act as resource for creation and distribution of broadcast emails. Assist with managing and distributing invitation lists including unsubscribe notifications, and ARCH updates.
- Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal office environment
Physical Effort
- Typically sitting at a desk or table
Equipment
- Office Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications/Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications
- Familiarity with and appreciation for the mission of University Advancement and the activities of the department.
- A desire to play a meaningful role in the University’s community and to share in the community’s commitment to education and research.
- An ability to work successfully with administration, faculty, alumni, parents and volunteers as appropriate.
This position is located in St. Louis, MO and the targeted hiring range for this position is $23.37 - $26.00.
Preferred Qualifications
Education:
Bachelor's degree
Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Communication, Confidentiality, Detail-Oriented, Email Distribution, Event Operations, FileMaker Pro, Graphic Design, Interpersonal Communication, Interpersonal Relationships, Job Prioritization, Learning Quickly, Meeting Organization, Microsoft Office, Multicultural Environments, Multitasking, Organizing, Print Communications, Professional Integrity, Project Management, Vendor Relationships, Work Collaboratively
Grade
G09-H
Salary Range
$23.37 - $36.19 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
See all 305+ E-3 Visa Events Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Events Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship in Events
Frame your degree for specialty occupation
Events roles only qualify for E-3 visa sponsorship if your bachelor's degree directly relates to the position. A degree in communications, marketing, hospitality management, or event management typically satisfies this. Bring your academic transcripts and be ready to explain the connection to your employer.
Target employers with production infrastructure
Large event agencies, convention centers, corporate event departments, and festival producers file LCAs regularly and understand sponsorship mechanics. Venue operators and boutique agencies may need educating on the process before they commit to sponsoring you.
Negotiate sponsorship before signing anything
Get written confirmation from your employer that they will file the LCA and support your consulate appointment before you resign from any current role. Some events employers assume you will self-manage the visa, which is not how the E-3 works.
Use Migrate Mate's E-3 filing service for LCA timing
The LCA must be certified by the DOL before you can attend your consulate appointment. Use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork so certification delays don't push back your start date on a time-sensitive event contract.
Account for contract and freelance role limitations
The E-3 requires a specific U.S. employer to sponsor you, so project-based or freelance arrangements generally don't qualify. If your events work is contract-based, you'll need the contracting company, not a client, to serve as your sponsoring employer.
Renew before major event cycles create gaps
E-3 renewals typically take four to eight weeks via consulate. If your role peaks around major annual events, file your renewal well ahead of those periods so a processing delay doesn't leave you outside the U.S. during the busiest part of your contract.
E-3 Visa Events: Frequently Asked Questions
How do I find Events jobs with E-3 visa sponsorship?
Migrate Mate is built specifically for Australian professionals searching for U.S. roles with E-3 sponsorship. You can filter Events jobs by employers who have filed LCAs, which signals they already understand the sponsorship process. This saves time compared to cold-applying to employers who have never navigated a work visa before.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Do Events roles actually qualify as specialty occupations under E-3?
Yes, but the position matters more than the job title. An event coordinator role that requires a bachelor's degree in communications, marketing, or hospitality management qualifies. A general operations or logistics role that could be filled without a degree typically does not. Your employer's job description needs to explicitly require a relevant degree, not just prefer one.
How does the E-3 compare to the H-1B for Events professionals?
The E-3 has no lottery and no annual cap, so you can apply whenever you have a job offer, not once a year in April. H-1B visa selection is random and you may wait years before being chosen. For Events roles, where hiring often happens on short timelines tied to production cycles, the E-3's predictable processing makes it far more practical than H-1B.
Can I change Events employers while on an E-3?
Yes, but you need a new LCA and a new consulate appointment or change of status with each employer change. The E-3 is tied to a specific employer and role, not to you personally. If you're moving between events companies, factor in four to eight weeks of processing time before your new role begins, particularly if you're outside the U.S.