E-3 Visa Proposal Manager Jobs
Proposal Manager roles qualify for E-3 visa sponsorship as specialty occupations requiring a relevant bachelor's degree in business, communications, or a related field. The E-3 has no lottery and no annual cap, so Australian professionals can pursue U.S. opportunities without waiting on a random selection draw.
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Proposal Analyst or Senior Proposal Analyst, Office of Sponsored Projects
Hiring Department:
Office of Sponsored Projects
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
To Be Determined at Offer
Earliest Start Date:
Ongoing
Position Duration:
Expected to Continue
Location:
AUSTIN, TX
Job Details:
General Notes
The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.
UT Austin offers a competitive benefits package that includes:
- 100% employer-paid basic medical coverage
- Retirement contributions
- Paid vacation and sick time
- Paid holidays
- Fully remote
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
Purpose
The Office of Sponsored Projects is seeking a Proposal Analyst or a Senior Proposal Analyst, based on experience and education. This position will assist faculty members, principal investigators, and other university research staff in the development, preparation and submission of research proposals to sponsoring agencies and organizations. Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.
Proposal Analyst
Responsibilities
- Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.
- Analyze and review budgets for sponsored project proposals and contracts for accuracy and compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for budgetary corrections.
- Troubleshoot electronic proposal and subcontract submissions that utilize internal university systems and external sponsor systems (i.e., UT Research Management System (UTRMS), Grants.gov, Research.gov, NIH eRA Commons, NASA NSPIRES, ProposalCentral, etc.).
- Respond to and resolve various sponsor requests for information and assistance.
- Enter and update proposal data and information in UT Research Management System (UTRMS).
- Provide mentoring and training assistance to faculty, departmental, research staff and other Office of Sponsored Projects staff.
- Participate in professional development and attend conferences to remain current with standard and overall UT, local, state and federal guidelines, regulations and electronic submission requirements.
- Generally contributes to the efficiency and positive climate of the office. Other related functions as assigned.
Required Qualifications
- Bachelor’s degree and three years of experience in the preparation, processing, and submission of research grants and/or contract proposals.
- Experience working with Electronic Research Administration.
- Demonstrated knowledge of Federal, state, local and university sponsored project guidelines and regulations.
- Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks.
- Works on several projects with overlapping deadlines.
- Must be authorized to work in the United States on a full-time basis for any employer.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Advanced degree.
- Certified Research Administrator (CRA) credential.
- More than three years of experience in the preparation, processing, and submission of grant and contract proposals.
- Experience working at a University.
- Takes an independent, resourceful approach to workload.
- Excellent interpersonal communication skills. Communicates effectively with diverse groups.
- Demonstrated ability to pay attention to detail and ability to meet many deadlines in a fast-paced environment.
Salary Range
$65,000 + depending on qualifications
Senior Proposal Analyst
Responsibilities
- Responsible for the performance of professional work in the review and submission to sponsoring agencies of proposals prepared by faculty members, research personnel, and other university Principal Investigators.
- Responsible for exercising sound decision-making and problem-solving skills when reviewing proposals for compliance with local, state, and university fiscal and administrative policies.
- Coordinates review and final approval process for specific proposals prior to submission to the sponsors.
- Interprets University administrative procedures regarding sponsored research and applies appropriate regulations when necessary.
- Consult with faculty and staff members on proposal submission processes for prospective sponsoring agencies and organizations.
- Responds to and resolves various sponsor requests for information and assistance, such as requests for Just-In-Time information or revised budgets.
- Accepts assignments on special projects which may involve oversight of high visibility projects.
- Performs related duties as required.
Required Qualifications
- Bachelor's degree and five years of experience in the preparation, processing, and/or negotiation of research grants and/or contract proposals.
- Experience working with Electronic Research Administration (eRA).
- Demonstrated knowledge of federal, state, local and university sponsored project guidelines and regulations.
- Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks.
- Proven ability to manage multiple projects simultaneously, effectively meeting overlapping deadlines.
- Must be authorized to work in the United States on a full-time basis for any employer.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Advanced Degree
- Certified Research Administrator (CRA) certification
- More than five years’ experience in the preparation, processing, and negotiation of grant and contract proposals and awards
- University experience
- Excellent interpersonal communication skills.
- Strong attention to detail with a proven ability to meet tight deadlines in a fast-paced environment.
Salary Range
$75,000 + depending on qualifications
Working Conditions
- May work around standard office conditions
- Repetitive use of a keyboard at a workstation
Required Materials
Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor.
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish) [PDF]
- Right to Work Poster (English) [PDF]
- Right to Work Poster (Spanish) [PDF]
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Job Posting Title:
Proposal Analyst or Senior Proposal Analyst, Office of Sponsored Projects
Hiring Department:
Office of Sponsored Projects
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
To Be Determined at Offer
Earliest Start Date:
Ongoing
Position Duration:
Expected to Continue
Location:
AUSTIN, TX
Job Details:
General Notes
The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.
UT Austin offers a competitive benefits package that includes:
- 100% employer-paid basic medical coverage
- Retirement contributions
- Paid vacation and sick time
- Paid holidays
- Fully remote
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
Purpose
The Office of Sponsored Projects is seeking a Proposal Analyst or a Senior Proposal Analyst, based on experience and education. This position will assist faculty members, principal investigators, and other university research staff in the development, preparation and submission of research proposals to sponsoring agencies and organizations. Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.
Proposal Analyst
Responsibilities
- Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.
- Analyze and review budgets for sponsored project proposals and contracts for accuracy and compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for budgetary corrections.
- Troubleshoot electronic proposal and subcontract submissions that utilize internal university systems and external sponsor systems (i.e., UT Research Management System (UTRMS), Grants.gov, Research.gov, NIH eRA Commons, NASA NSPIRES, ProposalCentral, etc.).
- Respond to and resolve various sponsor requests for information and assistance.
- Enter and update proposal data and information in UT Research Management System (UTRMS).
- Provide mentoring and training assistance to faculty, departmental, research staff and other Office of Sponsored Projects staff.
- Participate in professional development and attend conferences to remain current with standard and overall UT, local, state and federal guidelines, regulations and electronic submission requirements.
- Generally contributes to the efficiency and positive climate of the office. Other related functions as assigned.
Required Qualifications
- Bachelor’s degree and three years of experience in the preparation, processing, and submission of research grants and/or contract proposals.
- Experience working with Electronic Research Administration.
- Demonstrated knowledge of Federal, state, local and university sponsored project guidelines and regulations.
- Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks.
- Works on several projects with overlapping deadlines.
- Must be authorized to work in the United States on a full-time basis for any employer.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Advanced degree.
- Certified Research Administrator (CRA) credential.
- More than three years of experience in the preparation, processing, and submission of grant and contract proposals.
- Experience working at a University.
- Takes an independent, resourceful approach to workload.
- Excellent interpersonal communication skills. Communicates effectively with diverse groups.
- Demonstrated ability to pay attention to detail and ability to meet many deadlines in a fast-paced environment.
Salary Range
$65,000 + depending on qualifications
Senior Proposal Analyst
Responsibilities
- Responsible for the performance of professional work in the review and submission to sponsoring agencies of proposals prepared by faculty members, research personnel, and other university Principal Investigators.
- Responsible for exercising sound decision-making and problem-solving skills when reviewing proposals for compliance with local, state, and university fiscal and administrative policies.
- Coordinates review and final approval process for specific proposals prior to submission to the sponsors.
- Interprets University administrative procedures regarding sponsored research and applies appropriate regulations when necessary.
- Consult with faculty and staff members on proposal submission processes for prospective sponsoring agencies and organizations.
- Responds to and resolves various sponsor requests for information and assistance, such as requests for Just-In-Time information or revised budgets.
- Accepts assignments on special projects which may involve oversight of high visibility projects.
- Performs related duties as required.
Required Qualifications
- Bachelor's degree and five years of experience in the preparation, processing, and/or negotiation of research grants and/or contract proposals.
- Experience working with Electronic Research Administration (eRA).
- Demonstrated knowledge of federal, state, local and university sponsored project guidelines and regulations.
- Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks.
- Proven ability to manage multiple projects simultaneously, effectively meeting overlapping deadlines.
- Must be authorized to work in the United States on a full-time basis for any employer.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Advanced Degree
- Certified Research Administrator (CRA) certification
- More than five years’ experience in the preparation, processing, and negotiation of grant and contract proposals and awards
- University experience
- Excellent interpersonal communication skills.
- Strong attention to detail with a proven ability to meet tight deadlines in a fast-paced environment.
Salary Range
$75,000 + depending on qualifications
Working Conditions
- May work around standard office conditions
- Repetitive use of a keyboard at a workstation
Required Materials
Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor.
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish) [PDF]
- Right to Work Poster (English) [PDF]
- Right to Work Poster (Spanish) [PDF]
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
See all E-3 Visa Proposal Manager Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Proposal Manager Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Proposal Manager
Frame your credentials for U.S. specialty occupation
Australian three-year bachelor's degrees are generally accepted as equivalent to U.S. four-year degrees for E-3 visa purposes. Document your degree field and relevant coursework explicitly so your employer can support the specialty occupation requirement in the LCA filing.
Target government contractors and defense primes first
Federal contractors, defense primes, and engineering firms run the highest volume of proposal operations in the U.S. These employers have established procurement teams and existing E-3 sponsorship infrastructure, making the filing conversation far more straightforward.
Ask about LCA timelines before accepting an offer
The DOL certifies LCAs within seven working days, but your employer must complete it before you can attend your consulate interview. Confirm your employer knows this step precedes the visa appointment so your start date doesn't get delayed.
Position proposal writing as a defined specialty occupation
Some employers misclassify Proposal Manager roles as general management rather than specialty occupations. Bring the DOL's occupational definition and O*NET job zone data to the sponsorship conversation to preempt any objection before the LCA is filed.
Use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork
Once you have an offer, Migrate Mate's E-3 filing service manages the LCA submission, DS-160, and consulate preparation end-to-end. This removes the coordination burden from your employer and keeps the process on track for your start date.
Clarify role continuity if project funding gaps arise
Proposal Managers at project-based firms sometimes face gaps between contract awards. Understand that your E-3 status is tied to active employment, so a layoff or contract end requires either a new employer sponsorship or departure within the USCIS grace period.
E-3 Visa Proposal Manager: Frequently Asked Questions
Where can I find Proposal Manager jobs with E-3 visa sponsorship?
Migrate Mate is built specifically for Australian professionals searching for U.S. roles with E-3 sponsorship. It surfaces Proposal Manager positions at employers who have filed LCAs or sponsored E-3 visas before, so you're targeting companies that already understand the process rather than educating every hiring manager from scratch.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Proposal Manager role qualify as a specialty occupation for the E-3?
Yes, in most cases. The E-3 requires the role to normally require at least a bachelor's degree in a specific field such as business, communications, English, or a related discipline. Proposal Manager positions at government contractors and professional services firms routinely meet this standard, though the exact job description must align with the degree requirement in the LCA.
How does the E-3 visa compare to the H-1B for Proposal Manager roles?
The E-3 has no lottery and no annual cap, so Australian nationals can apply at any point in the year once they have a job offer. The H-1B visa runs a randomized lottery with a 25 to 30 percent selection rate and a single annual filing window. For Proposal Manager roles, the E-3 is a direct path to employment without the waiting or lottery uncertainty the H-1B involves.
Can my E-3 status continue if I move between proposals or contracts at the same employer?
Yes, as long as you remain employed by the sponsoring employer in the same role, your E-3 status continues regardless of which proposal or contract you're assigned to. If your role materially changes or you move to a new employer, your employer will need to file a new LCA with the DOL before you can continue working.