E-3 Visa Proposal Manager Jobs
Proposal Manager roles qualify for E-3 visa sponsorship as specialty occupations requiring a relevant bachelor's degree in business, communications, or a related field. The E-3 has no lottery and no annual cap, so Australian professionals can pursue U.S. opportunities without waiting on a random selection draw.
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Get Access To All JobsLocation: San Antonio, TX
Regular/Temporary: Regular
Job ID: 16537
Full/Part Time: Full Time
Salary Range: $80,000 - $85,000 annualized, commensurate with education, experience, and qualifications.
Job Type: Full Time
Posting Close Date: Applications will be accepted through 11:59 PM CDT on 10/26/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.
Required Application Materials:
- Resume is required
- Cover Letter is required
Position Information
The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.
Job Summary
The Institutional Proposal Manager leads the development of highly competitive applications for extramural funding through grants, scholarly awards, contracts, or other related mechanisms in collaboration with UTSA leadership and associated collaborators. This role is responsible for identifying and communicating funding opportunities/sponsors to internal and external stakeholders; providing editing, critical review, and/or writing support; and coordinating proposal teams to secure public and private extramural funding or prestigious awards/recognitions. The employee serves at the institutional level for cross-campus programs and strategic initiatives. This position serves as the institutional capture manager for multi-million-dollar external funding grant proposals.
Core Responsibilities
- Facilitates institution-level multi- and interdisciplinary research teams in pursuit of high dollar, multi-investigator, highly focused extramural funding opportunities and stimulates research through strategic partnerships aligned with institutional priorities/initiatives.
- Works with institutional leaders and their collaborators to translate early ideas and concepts into competitive narratives for extramural funding and advise on strategies for meeting broader impacts, data management, and similar requirements.
- Works closely with sponsored projects staff to organize proposal preparation and to reliably meet all sponsor expectations.
- Maintains institutional data and writes and maintains templates/boilerplate text and other support documents for application development activities.
- Engages with external partners to develop research collaborations and serve as a liaison to sponsor organizations (federal/state government, private foundations, and companies).
- Conducts market intelligence to identify and disseminate funding opportunities that align with the University's key strengths and strategic research initiatives.
- Assists with maintaining a targeted list of grants and prestigious national awards, memberships, and recognitions for faculty, and regularly disseminating these opportunities to the campus community.
- Partners with institutional leadership to identify faculty competitive for national honors and awards.
- Manages and/or assists with the development, writing, editing, and review of institutional proposals, faculty award nominations, or other faculty recruitment applications.
- Assists with monitoring data regarding grant activity and submissions, and number of faculty receiving national awards, honors, and recognitions.
- Assists with coordination of the honorifics and awards, presidential faculty recognition letter, and Limited submissions programs as needed.
- Conducts training sessions on topics relevant to the research community.
- Attends meetings and professional development conferences/workshops as needed to maintain the knowledge and skills necessary to perform job functions.
- Conducts briefings with leaders and other key stakeholders.
- Engages in strategic planning activities with unit leadership and researchers/research teams in regard to goals and expectations for extramural funding, teaming initiatives, and other priority areas.
- Performs other duties as assigned.
Required Qualifications
- Bachelor's Degree in a related field.
- Five (5) years of related work experience.
- This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
Preferred Qualifications
- Master's Degree in a related field.
- Ten (10) years of related work experience.
Knowledge, Skills, and Abilities
- Communication - written and verbal
- Collaboration
- Strategic Planning & Thinking
- Up to Date Knowledge
- Training
Working Conditions
Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Occasional after-hours and weekend work.
Physical Demands
Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.
This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility.
This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.
Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 16537
Full/Part Time: Full Time
Salary Range: $80,000 - $85,000 annualized, commensurate with education, experience, and qualifications.
Job Type: Full Time
Posting Close Date: Applications will be accepted through 11:59 PM CDT on 10/26/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.
Required Application Materials:
- Resume is required
- Cover Letter is required
Position Information
The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.
Job Summary
The Institutional Proposal Manager leads the development of highly competitive applications for extramural funding through grants, scholarly awards, contracts, or other related mechanisms in collaboration with UTSA leadership and associated collaborators. This role is responsible for identifying and communicating funding opportunities/sponsors to internal and external stakeholders; providing editing, critical review, and/or writing support; and coordinating proposal teams to secure public and private extramural funding or prestigious awards/recognitions. The employee serves at the institutional level for cross-campus programs and strategic initiatives. This position serves as the institutional capture manager for multi-million-dollar external funding grant proposals.
Core Responsibilities
- Facilitates institution-level multi- and interdisciplinary research teams in pursuit of high dollar, multi-investigator, highly focused extramural funding opportunities and stimulates research through strategic partnerships aligned with institutional priorities/initiatives.
- Works with institutional leaders and their collaborators to translate early ideas and concepts into competitive narratives for extramural funding and advise on strategies for meeting broader impacts, data management, and similar requirements.
- Works closely with sponsored projects staff to organize proposal preparation and to reliably meet all sponsor expectations.
- Maintains institutional data and writes and maintains templates/boilerplate text and other support documents for application development activities.
- Engages with external partners to develop research collaborations and serve as a liaison to sponsor organizations (federal/state government, private foundations, and companies).
- Conducts market intelligence to identify and disseminate funding opportunities that align with the University's key strengths and strategic research initiatives.
- Assists with maintaining a targeted list of grants and prestigious national awards, memberships, and recognitions for faculty, and regularly disseminating these opportunities to the campus community.
- Partners with institutional leadership to identify faculty competitive for national honors and awards.
- Manages and/or assists with the development, writing, editing, and review of institutional proposals, faculty award nominations, or other faculty recruitment applications.
- Assists with monitoring data regarding grant activity and submissions, and number of faculty receiving national awards, honors, and recognitions.
- Assists with coordination of the honorifics and awards, presidential faculty recognition letter, and Limited submissions programs as needed.
- Conducts training sessions on topics relevant to the research community.
- Attends meetings and professional development conferences/workshops as needed to maintain the knowledge and skills necessary to perform job functions.
- Conducts briefings with leaders and other key stakeholders.
- Engages in strategic planning activities with unit leadership and researchers/research teams in regard to goals and expectations for extramural funding, teaming initiatives, and other priority areas.
- Performs other duties as assigned.
Required Qualifications
- Bachelor's Degree in a related field.
- Five (5) years of related work experience.
- This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
Preferred Qualifications
- Master's Degree in a related field.
- Ten (10) years of related work experience.
Knowledge, Skills, and Abilities
- Communication - written and verbal
- Collaboration
- Strategic Planning & Thinking
- Up to Date Knowledge
- Training
Working Conditions
Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Occasional after-hours and weekend work.
Physical Demands
Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.
This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility.
This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.
See all 54+ E-3 Visa Proposal Manager Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Proposal Manager Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Proposal Manager
Frame your credentials for U.S. specialty occupation
Australian three-year bachelor's degrees are generally accepted as equivalent to U.S. four-year degrees for E-3 visa purposes. Document your degree field and relevant coursework explicitly so your employer can support the specialty occupation requirement in the LCA filing.
Target government contractors and defense primes first
Federal contractors, defense primes, and engineering firms run the highest volume of proposal operations in the U.S. These employers have established procurement teams and existing E-3 sponsorship infrastructure, making the filing conversation far more straightforward.
Ask about LCA timelines before accepting an offer
The DOL certifies LCAs within seven working days, but your employer must complete it before you can attend your consulate interview. Confirm your employer knows this step precedes the visa appointment so your start date doesn't get delayed.
Position proposal writing as a defined specialty occupation
Some employers misclassify Proposal Manager roles as general management rather than specialty occupations. Bring the DOL's occupational definition and O*NET job zone data to the sponsorship conversation to preempt any objection before the LCA is filed.
Use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork
Once you have an offer, Migrate Mate's E-3 filing service manages the LCA submission, DS-160, and consulate preparation end-to-end. This removes the coordination burden from your employer and keeps the process on track for your start date.
Clarify role continuity if project funding gaps arise
Proposal Managers at project-based firms sometimes face gaps between contract awards. Understand that your E-3 status is tied to active employment, so a layoff or contract end requires either a new employer sponsorship or departure within the USCIS grace period.
E-3 Visa Proposal Manager: Frequently Asked Questions
Where can I find Proposal Manager jobs with E-3 visa sponsorship?
Migrate Mate is built specifically for Australian professionals searching for U.S. roles with E-3 sponsorship. It surfaces Proposal Manager positions at employers who have filed LCAs or sponsored E-3 visas before, so you're targeting companies that already understand the process rather than educating every hiring manager from scratch.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Proposal Manager role qualify as a specialty occupation for the E-3?
Yes, in most cases. The E-3 requires the role to normally require at least a bachelor's degree in a specific field such as business, communications, English, or a related discipline. Proposal Manager positions at government contractors and professional services firms routinely meet this standard, though the exact job description must align with the degree requirement in the LCA.
How does the E-3 visa compare to the H-1B for Proposal Manager roles?
The E-3 has no lottery and no annual cap, so Australian nationals can apply at any point in the year once they have a job offer. The H-1B visa runs a randomized lottery with a 25 to 30 percent selection rate and a single annual filing window. For Proposal Manager roles, the E-3 is a direct path to employment without the waiting or lottery uncertainty the H-1B involves.
Can my E-3 status continue if I move between proposals or contracts at the same employer?
Yes, as long as you remain employed by the sponsoring employer in the same role, your E-3 status continues regardless of which proposal or contract you're assigned to. If your role materially changes or you move to a new employer, your employer will need to file a new LCA with the DOL before you can continue working.