E-3 Visa Travel Consultant Jobs
Travel Consultant roles in the U.S. qualify for E-3 visa sponsorship when the position requires a degree in tourism, hospitality, business, or a related field. The E-3 has no lottery and no annual cap, giving Australian travel professionals a direct path to U.S. employment with two-year renewable status.
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Get Access To All JobsLocation
ST. LOUIS, MO 63130
Scheduled Hours
37.5
Position Summary
WashU's Division of Student Success seeks an athletics event professional for the position of Events and Travel Manager. The Division of Student Success advances the educational mission of the university through resources and experiences outside the classroom that prepare our students for lifelong success.
Washington University (WashU) is a selective, private research institution that was founded in 1853 with highly ranked undergraduate programs and top ranked graduate programs including the Olin Business School and the School of Medicine. WashU is located in St. Louis, the second largest city in Missouri which has a thriving music and arts scene, unique neighborhoods with distinct personalities, successful professional sports teams, and a host of local owned restaurants and shops.
WashU Athletics has a rich tradition of athletic achievement that began over 100 years ago and competes at the Division III level of the NCAA. WashU’s varsity sports portfolio contains 19 programs. WashU’s primary conference affiliation is the University Athletic Association Conference (UAA) while football competes in the North Coast Athletic Conference (NCAC). With an alumni base spread throughout the country, the reach of WashU’s athletic programs continues to grow.
Primary Duties & Responsibilities:
- Prepare, calculate and produce travel related estimates/advances for teams based on approved travel schedules and contracts. Update hotels with team room assignments and payment information. Assist with the reconciliation process after travel has been completed. Coordinate all ground transportation for the Department. Order buses with contracted charter bus company for varsity team practices and competitions. Serve as primary source of information to the general public, administrative and coaching staff and students, on varsity team travel policies and procedures. Respond to a variety of inquiries from staff, travel partners and others to resolve routine and non-routine problems, and consult with supervisors or others, as needed on more complex issues.
-
Ensure the accuracy and timely updating of the athletics travel schedule for all coaches on travel related components. Customize and/or compose correspondence on own initiative or in response to administrative, varsity team travel, travel advances and reconciliation matters for supervisor's review and approval. Proofread documents for accuracy and completeness. Modify and/or create databases and complex spreadsheets. Maintain and modify varsity team schedule database and prepare and track varsity athletic contest contracts.
-
Monitor activity of travel related budgets and maintain data on spreadsheets. Compare invoices with actual expenditures and investigate and resolve discrepancies with coaches and administrators. Record and track expenditures and or prepare payments in the University's financial system ensuring that they are posted to the proper accounts.
-
Manage and execute events including logistics requiring coordination with internal and external partners in an effective and efficient manner and acting as the primary point of contact. Events include home athletic contests (regular and post-season), the annual fundraising golf tournament, practices and team events, and events for external parties and campus partners.
-
Responsibilities include oversight of the Game Day experience including coordination between all department areas (e.g. coaches, marketing and promotions, athletic training, administration) involved in the Game Day experience; staffing events; developing and maintaining procedure manuals; administering event contracts; maintaining the home and away events calendar; developing and maintaining hosting protocols; and creating, maintaining, and communicating event and facilities schedules with external and internal units, coaches, and visiting teams.
-
Generate revenue through external events held in Athletic facilities.
-
Recruit, hire, train, and supervise event staff – including student staff and integrating full-time athletic coaches when they are out-of-season.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Communications, Employee Engagement, Marketing, And Event Planning (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Master's degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Adaptability, Analytical Problem Solving, Computer Applications, Customer Service, Database Programs, Decision Making, Fast-Paced Environments, Oral Communications, Project Administration, Project Coordination, Relationship Building, Reservation Systems, Self-Organization (Business), Spreadsheets, Supervisory Management, Team Leadership, Word Processing, Written Communication
Grade
G10
Salary Range
$49,700.00 - $82,100.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Location
ST. LOUIS, MO 63130
Scheduled Hours
37.5
Position Summary
WashU's Division of Student Success seeks an athletics event professional for the position of Events and Travel Manager. The Division of Student Success advances the educational mission of the university through resources and experiences outside the classroom that prepare our students for lifelong success.
Washington University (WashU) is a selective, private research institution that was founded in 1853 with highly ranked undergraduate programs and top ranked graduate programs including the Olin Business School and the School of Medicine. WashU is located in St. Louis, the second largest city in Missouri which has a thriving music and arts scene, unique neighborhoods with distinct personalities, successful professional sports teams, and a host of local owned restaurants and shops.
WashU Athletics has a rich tradition of athletic achievement that began over 100 years ago and competes at the Division III level of the NCAA. WashU’s varsity sports portfolio contains 19 programs. WashU’s primary conference affiliation is the University Athletic Association Conference (UAA) while football competes in the North Coast Athletic Conference (NCAC). With an alumni base spread throughout the country, the reach of WashU’s athletic programs continues to grow.
Primary Duties & Responsibilities:
- Prepare, calculate and produce travel related estimates/advances for teams based on approved travel schedules and contracts. Update hotels with team room assignments and payment information. Assist with the reconciliation process after travel has been completed. Coordinate all ground transportation for the Department. Order buses with contracted charter bus company for varsity team practices and competitions. Serve as primary source of information to the general public, administrative and coaching staff and students, on varsity team travel policies and procedures. Respond to a variety of inquiries from staff, travel partners and others to resolve routine and non-routine problems, and consult with supervisors or others, as needed on more complex issues.
-
Ensure the accuracy and timely updating of the athletics travel schedule for all coaches on travel related components. Customize and/or compose correspondence on own initiative or in response to administrative, varsity team travel, travel advances and reconciliation matters for supervisor's review and approval. Proofread documents for accuracy and completeness. Modify and/or create databases and complex spreadsheets. Maintain and modify varsity team schedule database and prepare and track varsity athletic contest contracts.
-
Monitor activity of travel related budgets and maintain data on spreadsheets. Compare invoices with actual expenditures and investigate and resolve discrepancies with coaches and administrators. Record and track expenditures and or prepare payments in the University's financial system ensuring that they are posted to the proper accounts.
-
Manage and execute events including logistics requiring coordination with internal and external partners in an effective and efficient manner and acting as the primary point of contact. Events include home athletic contests (regular and post-season), the annual fundraising golf tournament, practices and team events, and events for external parties and campus partners.
-
Responsibilities include oversight of the Game Day experience including coordination between all department areas (e.g. coaches, marketing and promotions, athletic training, administration) involved in the Game Day experience; staffing events; developing and maintaining procedure manuals; administering event contracts; maintaining the home and away events calendar; developing and maintaining hosting protocols; and creating, maintaining, and communicating event and facilities schedules with external and internal units, coaches, and visiting teams.
-
Generate revenue through external events held in Athletic facilities.
-
Recruit, hire, train, and supervise event staff – including student staff and integrating full-time athletic coaches when they are out-of-season.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Communications, Employee Engagement, Marketing, And Event Planning (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Master's degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Adaptability, Analytical Problem Solving, Computer Applications, Customer Service, Database Programs, Decision Making, Fast-Paced Environments, Oral Communications, Project Administration, Project Coordination, Relationship Building, Reservation Systems, Self-Organization (Business), Spreadsheets, Supervisory Management, Team Leadership, Word Processing, Written Communication
Grade
G10
Salary Range
$49,700.00 - $82,100.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
See all E-3 Visa Travel Consultant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Travel Consultant Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Travel Consultant
Document your degree's field equivalency
Australian three-year bachelor's degrees are accepted as equivalent to U.S. four-year degrees for E-3 visa purposes, but you'll need a credential evaluation letter confirming your tourism or hospitality qualification meets the specialty occupation standard.
Target employers with corporate travel divisions
Large consulting firms, multinational corporations, and global travel management companies file LCAs regularly for travel consultant roles. Searching DOL's FLAG portal by job title filters to employers already familiar with the specialty occupation requirement.
Use Migrate Mate to search E-3 sponsorship roles
Finding travel consultant positions where employers will actively support E-3 sponsorship narrows the field significantly. Migrate Mate surfaces roles from employers with E-3 and LCA filing history, so you're not cold-applying to companies unfamiliar with the process.
Frame your role as a specialty occupation
Generic travel agent roles can struggle to meet the specialty occupation definition. Emphasize functions requiring specialized knowledge, such as itinerary design for corporate clients, GDS platform expertise, or international risk management, to strengthen the LCA narrative.
Confirm the LCA reflects your actual worksite
If your travel consultant role involves remote work or frequent client-site assignments, the LCA must list the correct prevailing wage for each worksite location. USCIS scrutinizes worksite mismatches, so clarify your work arrangement with the employer before filing.
Manage your consulate appointment timeline carefully
The LCA must be certified by DOL before your employer can finalize the visa support letter. Use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork so your consulate appointment in Sydney, Melbourne, or Perth isn't delayed by avoidable filing errors.
E-3 Visa Travel Consultant: Frequently Asked Questions
How do I find Travel Consultant jobs that offer E-3 visa sponsorship?
Most travel consultant job postings don't advertise E-3 sponsorship directly, so searching by employer filing history is more effective than filtering by visa type. Migrate Mate lists travel consultant roles from employers with documented LCA and E-3 filing activity, which removes the guesswork of identifying sponsorship-willing companies before you apply.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Travel Consultant role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. A travel consultant position requiring a bachelor's degree in tourism, hospitality, business, or international studies qualifies. Roles described as general sales or customer service, where any degree or no degree is acceptable, are harder to qualify. Your employer's job description and the LCA filing need to reflect the degree requirement explicitly.
How does the E-3 compare to the H-1B for Travel Consultant roles?
The E-3 has no lottery and no annual cap, so you can apply as soon as you have a job offer and a certified LCA, any time of year. The H-1B visa has an 85,000-slot annual cap with a registration lottery, meaning most applicants wait months for a result and may not be selected at all. For Australian travel professionals, the E-3 is a significantly more reliable path.
Can I change employers after starting a Travel Consultant role on an E-3?
Yes, but the E-3 is employer-specific, so your new employer must file a fresh LCA and you'll need to obtain a new E-3 visa stamp before returning to the U.S., or file a change of status if you're already inside the country. There's no portability provision equivalent to the H-1B's AC21 rule, so plan the transition timeline with your new employer before resigning.