Lead Administrative Assistant Jobs
Lead Administrative Assistant jobs are open across healthcare, government, finance, and corporate services, with specializations in office operations, executive support, and team coordination, at every level from administrative coordinator to senior lead. See the openings below and apply to the ones that match your experience.
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Job Summary
Universal Tower Parts is seeking a dependable, highly organized, and motivated Administrative Lead / Sales & Operations Support professional to join our team.
The ideal candidate is a proactive problem-solver who takes ownership of their responsibilities, demonstrates strong attention to detail, and thrives in a fast-paced environment.
This position supports daily office operations, sales administration, invoicing, customer service, inventory coordination, and communication between departments.
We are looking for someone who can work independently, manage competing priorities, maintain accurate records, and consistently follow through on assignments.
Key Responsibilities
Administrative & Office Support
- Coordinate daily office operations and administrative activities.
- Maintain organized and accurate customer, vendor, and company records.
- Prepare correspondence, reports, spreadsheets, and business documents.
- Manage incoming calls, emails, and customer inquiries professionally.
- Track assignments, deadlines, and outstanding requests to ensure completion.
- Support management with operational improvements and administrative procedures.
Accounting & QuickBooks
- Prepare and process customer invoices, purchase orders, and sales documentation.
- Assist with accounts receivable, accounts payable, and payment processing.
- Monitor outstanding balances, customer credits, and payment discrepancies.
- Follow up with customers regarding invoices and account inquiries.
- Maintain accurate financial records and customer information in QuickBooks.
- Verify pricing, quantities, and supporting documentation for accuracy.
- Assist with reporting and reconciliation as needed.
Sales & Customer Service
- Provide administrative support to the sales team.
- Assist with customer quotes, sales orders, invoicing, and order processing.
- Communicate with customers regarding order status, product availability, shipping, and billing.
- Maintain positive customer relationships through professional and timely communication.
- Follow up on outstanding requests and escalate unresolved concerns when necessary.
Inventory & Warehouse Coordination
- Coordinate with warehouse personnel regarding customer orders and shipments.
- Assist with maintaining accurate inventory records.
- Review order details and shipping documentation for discrepancies.
- Communicate inventory shortages, shipping delays, and fulfillment concerns promptly.
- Ensure documents are properly completed and filed.
Leadership & Accountability
- Take ownership of assigned responsibilities and follow through until completion.
- Communicate operational concerns and discrepancies to management promptly.
- Maintain clear written documentation of important conversations and decisions.
- Identify opportunities to improve administrative processes and efficiency.
- Support team members and help coordinate administrative priorities.
- Demonstrate professionalism, initiative, and effective problem-solving skills.
Qualifications
Required:
- Previous administrative, office coordination, or accounting support experience.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Experience with QuickBooks or similar accounting software.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Strong customer service and problem-solving skills.
- Ability to work independently and meet deadlines.
- Professionalism, dependability, and a strong sense of accountability.
Preferred:
- Experience in an Administrative Lead or Office Coordinator position.
- Knowledge of accounts receivable and accounts payable.
- Experience with inventory management and order processing.
- Previous experience supporting sales or warehouse operations.
- Leadership or team coordination experience.
- Bilingual English/Spanish is a plus.
What We Are Looking For
At Universal Tower Parts, we value employees who take pride in their work and demonstrate:
- Accountability: Taking responsibility for assignments and following through.
- Initiative: Identifying what needs attention and acting.
- Communication: Keeping team members and management informed.
- Accuracy: Maintaining attention to detail in financial and operational tasks.
- Teamwork: Supporting others and contributing to a positive work environment.
- Professional Growth: Being open to feedback, learning, and additional responsibilities.
Why Join Universal Tower Parts?
We are a growing company seeking a motivated professional who wants to make a meaningful contribution to our daily operations.
This position offers the opportunity to work closely with management, develop professionally, take on additional responsibilities, and play an important role in supporting the continued growth of our business.
If you are organized, dependable, detail-oriented, and enjoy taking initiative, we encourage you to apply.
Pay: $60,000.00 - $83,200.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Proficiency in Microsoft Excel, Word, and Outlook.
- Professionalism, dependability, and a strong sense of accountability
Experience:
- administrative, office coordination, or accounting support : 10 years (Required)
- Strong organizational and multitasking abilities: 10 years (Required)
- with QuickBooks or similar accounting software: 10 years (Required)
Work Location: In person
Job Summary
Universal Tower Parts is seeking a dependable, highly organized, and motivated Administrative Lead / Sales & Operations Support professional to join our team.
The ideal candidate is a proactive problem-solver who takes ownership of their responsibilities, demonstrates strong attention to detail, and thrives in a fast-paced environment.
This position supports daily office operations, sales administration, invoicing, customer service, inventory coordination, and communication between departments.
We are looking for someone who can work independently, manage competing priorities, maintain accurate records, and consistently follow through on assignments.
Key Responsibilities
Administrative & Office Support
- Coordinate daily office operations and administrative activities.
- Maintain organized and accurate customer, vendor, and company records.
- Prepare correspondence, reports, spreadsheets, and business documents.
- Manage incoming calls, emails, and customer inquiries professionally.
- Track assignments, deadlines, and outstanding requests to ensure completion.
- Support management with operational improvements and administrative procedures.
Accounting & QuickBooks
- Prepare and process customer invoices, purchase orders, and sales documentation.
- Assist with accounts receivable, accounts payable, and payment processing.
- Monitor outstanding balances, customer credits, and payment discrepancies.
- Follow up with customers regarding invoices and account inquiries.
- Maintain accurate financial records and customer information in QuickBooks.
- Verify pricing, quantities, and supporting documentation for accuracy.
- Assist with reporting and reconciliation as needed.
Sales & Customer Service
- Provide administrative support to the sales team.
- Assist with customer quotes, sales orders, invoicing, and order processing.
- Communicate with customers regarding order status, product availability, shipping, and billing.
- Maintain positive customer relationships through professional and timely communication.
- Follow up on outstanding requests and escalate unresolved concerns when necessary.
Inventory & Warehouse Coordination
- Coordinate with warehouse personnel regarding customer orders and shipments.
- Assist with maintaining accurate inventory records.
- Review order details and shipping documentation for discrepancies.
- Communicate inventory shortages, shipping delays, and fulfillment concerns promptly.
- Ensure documents are properly completed and filed.
Leadership & Accountability
- Take ownership of assigned responsibilities and follow through until completion.
- Communicate operational concerns and discrepancies to management promptly.
- Maintain clear written documentation of important conversations and decisions.
- Identify opportunities to improve administrative processes and efficiency.
- Support team members and help coordinate administrative priorities.
- Demonstrate professionalism, initiative, and effective problem-solving skills.
Qualifications
Required:
- Previous administrative, office coordination, or accounting support experience.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Experience with QuickBooks or similar accounting software.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Strong customer service and problem-solving skills.
- Ability to work independently and meet deadlines.
- Professionalism, dependability, and a strong sense of accountability.
Preferred:
- Experience in an Administrative Lead or Office Coordinator position.
- Knowledge of accounts receivable and accounts payable.
- Experience with inventory management and order processing.
- Previous experience supporting sales or warehouse operations.
- Leadership or team coordination experience.
- Bilingual English/Spanish is a plus.
What We Are Looking For
At Universal Tower Parts, we value employees who take pride in their work and demonstrate:
- Accountability: Taking responsibility for assignments and following through.
- Initiative: Identifying what needs attention and acting.
- Communication: Keeping team members and management informed.
- Accuracy: Maintaining attention to detail in financial and operational tasks.
- Teamwork: Supporting others and contributing to a positive work environment.
- Professional Growth: Being open to feedback, learning, and additional responsibilities.
Why Join Universal Tower Parts?
We are a growing company seeking a motivated professional who wants to make a meaningful contribution to our daily operations.
This position offers the opportunity to work closely with management, develop professionally, take on additional responsibilities, and play an important role in supporting the continued growth of our business.
If you are organized, dependable, detail-oriented, and enjoy taking initiative, we encourage you to apply.
Pay: $60,000.00 - $83,200.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Proficiency in Microsoft Excel, Word, and Outlook.
- Professionalism, dependability, and a strong sense of accountability
Experience:
- administrative, office coordination, or accounting support : 10 years (Required)
- Strong organizational and multitasking abilities: 10 years (Required)
- with QuickBooks or similar accounting software: 10 years (Required)
Work Location: In person
Lead Administrative Assistant Jobs by Experience Level
See All 46 Lead Administrative Assistant Jobs
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Find JobsLead Administrative Assistant Job Market
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in lead administrative assistant jobs.
- Five or more years of administrative experience, including at least one year in a lead or supervisory capacity
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
- Experience managing calendars, scheduling meetings, and coordinating travel for senior leaders
- Strong written and verbal communication skills with the ability to draft correspondence and reports independently
- Associate's or bachelor's degree in business administration, office management, or a related field
- Familiarity with office management software, document management systems, and basic budget tracking
Tips for Your Lead Administrative Assistant Job Search
Tailor your resume to office systems
Lead administrative assistant postings almost always list specific software like calendar management tools or ATS platforms. Match your resume's skills section to the exact tools named in each listing so automated screeners don't filter you out before a human sees it.
Highlight supervision and delegation examples
Lead roles differ from staff roles because employers expect you to have directed others. Add two or three bullet points showing you assigned work, trained junior staff, or managed workflow for a team, even if it was informal.
Apply early to roles that fit
Migrate Mate lists lead administrative assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by department, not just title
Lead administrative assistants in a legal department face different day-to-day demands than those in a hospital or a finance team. Search by industry or department to find openings where your specific experience is an exact match, not just a close one.
Prepare concrete answers about competing priorities
Interviewers for lead roles almost always ask how you handle conflicting deadlines or escalating demands from multiple executives. Practice a specific example with a clear outcome before your interview, not a general framework.
Negotiate scope before you negotiate pay
Lead administrative assistant titles vary wildly in what they actually cover. During the offer stage, clarify the number of people you will oversee, the executives you support, and the budget authority you hold, so you have the full picture before signing.
Lead Administrative Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most lead administrative assistants?
State of Missouri, Aramark, and Nationwide Children's Hospital are hiring the most lead administrative assistants right now, with openings concentrated in Missouri, California, and Ohio, based on current listings on Migrate Mate as of November 2026. Healthcare systems and large government contractors tend to post the highest volume of lead-level openings year-round.
How many lead administrative assistant jobs are remote?
About 55% of lead administrative assistant openings are fully remote or hybrid as of November 2026, though fully on-site roles remain common because many lead positions require in-person coordination of office operations and direct oversight of administrative staff. Executive support and scheduling-heavy sub-areas of the role are the most likely to offer hybrid arrangements.
How do you become a lead administrative assistant?
Start by building several years of experience as a staff-level administrative assistant, then actively seek out opportunities to mentor newer colleagues or take on project coordination duties that demonstrate leadership. Earning a certification such as the Certified Administrative Professional credential strengthens your candidacy. When applying, target postings explicitly seeking candidates with supervisory or lead experience rather than senior individual contributor roles.
Can you get hired as a lead administrative assistant with little experience?
It's uncommon to move directly into a lead role without prior administrative experience, but you can close the gap by emphasizing any informal leadership you've done, such as onboarding coworkers, managing office supply budgets, or serving as a point of contact for vendors. Smaller organizations and nonprofits sometimes hire candidates with strong organizational skills into lead titles when formal experience is thinner, so targeting those employers improves your odds.
What does the lead administrative assistant interview process look like?
Most employers start with a phone or video screen focused on your administrative background and software skills, followed by an in-person or video interview with an office manager or HR representative. A second round with the executives or directors you would support is common, and some employers include a practical exercise such as drafting a memo, managing a mock calendar conflict, or prioritizing a list of competing tasks to assess your judgment under pressure.
Where can I find and apply to lead administrative assistant jobs?
You can find and apply to lead administrative assistant jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience level and industry background, then apply directly to each opening that fits.
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Find roles that match your experience and apply in just a few clicks.
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