Legal Associate Jobs in Florida

Legal Accounting Associate

Location: Orlando, FL

Job Type: Full-Time, In-person

Salary: $55,000–$65,000

Start Date: Immediate

Job description:

Please note: This role requires prior accounting or bookkeeping experience in a law firm or closely related professional services industry. Candidates without this background will not be considered.

Sunshine State Legal Management Services is looking for a knowledgeable and experienced Accounting Associate to support the day-to-day accounting operations of multiple client law firms. This is a hands-on role requiring strong familiarity with legal billing, general and trust accounting, banking transactions and general accounting / bookkeeping functions.

This role is ideal for someone who is an enthusiastic self-starter and strong team player. They must be comfortable working independently, while staying closely connected with a remote team. The candidate must be able to interact with colleagues, clients and third-party suppliers in a professional, and collaborative manner.

The candidate should be prepared to handle the high volume and complexities associated with Corporate, Real Estate, Wills & Estate law.

Key Responsibilities:

Billing and Revenue:

• Prepare, edit, and finalize prebills and invoices
• Process electronic billing where required
• Post and distribute final invoices

Accounts Receivable

• Post client payments and maintain accurate records
• Monitor and follow up on outstanding balances
• Support collections efforts as needed

Accounts Payable

• Set up and manage vendors
• Process payments via online banking and credit card
• Post vendor payments and maintain accurate records
• Maintain payment schedule

General Accounting

• Review general bank accounts and credit cards daily to ensure all transactions are posted
• Review all vendor deposits / pre-funded accounts daily to ensure all expenses and disbursements are posted to firm and client accounts
• Support maintenance of accurate financial records across entities
• Review and adjust GL entries as required
• Handle wire transfers and other online banking transactions efficiently and securely

Trust Accounting

• Review trust bank accounts daily to ensure all transactions are posted
• Ensure client ledgers are balanced and posted accurately as they pertain to matters and related billings / closings
• Ensure compliance with LSO regulations
• Prepare client-level trust reconciliations as required
• Handle wire transfers and other online banking transactions efficiently and securely

What you bring:

• Demonstrated ability to manage multiple priorities and work under pressure while meeting tight deadlines and work autonomously
• Take initiative and exercise judgment in identifying issues needing immediate attention
• Strong administrative, organizational, interpersonal and communication skills (oral and written)
• Familiarity and a willingness to learn new applications
• Ability to work independently but appreciates the benefits of being part of a team

Requirements:

• A diploma or degree in Accounting, Finance, or a related field
• A minimum of 2 years’ experience working as an Accounting Clerk in a legal, or related professional environment
• Strong commitment to maintaining LSO regulations and operational standards

What we can offer you:

• A strong reputation among competition, peers, and clients for being respectful and conscientious with practicing law and business operations
• A competitive compensation packages based on experience with vacation and benefits
• Flexible start and finish times with the possibility to periodically work from home after the probationary period

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday, 9:00 AM – 5:00 PM

Education:

• Bachelor's Degree (preferred)

Experience:

• Accounting / Bookkeeping: 2 years (Required)

Only candidates selected for an interview will be contacted.

Sunshine State Legal Management Services is an equal opportunity employer. We encourage all qualified candidates to apply.

Sunshine State Legal Management Services adopts an inclusive and accessible environment, and we are committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment, selection, and assessment process, please let us know.

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Paid time off

Application Question(s):

• Will you now or in the future require employer sponsorship for a work permit or visa?
• Do you have experience working as an Accounting Clerk in a legal, or related professional environment? Which one?

Experience:

• Accounting: 3 years (Preferred)
• Bookkeeping: 2 years (Preferred)

Ability to Commute:

• Orlando, FL 32828 (Required)

Work Location: In person