Office Manager Jobs in New York, NY

Job Overview
We are seeking a dynamic and highly organized part-time Office Manager / Bookkeeper to join our team! This multifaceted role is essential in ensuring the smooth operation of our office environment, managing financial records with precision, and supporting administrative functions across the organization. The ideal candidate will thrive in a fast-paced setting, demonstrate exceptional communication and organizational skills, and possess a proactive attitude to handle diverse responsibilities with enthusiasm. This position offers an exciting opportunity to contribute to a vibrant workplace while honing your skills in office management, bookkeeping..

Duties

• Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling to ensure seamless communication and workflow.
• Handle bookkeeping tasks using QuickBooks Online software, including invoicing, estimating, AP, AR, bank reconciliations, and financial reporting.
• Maintain organized filing systems—both digital and physical—and ensure compliance with record-keeping regulations specific to plumbing office management if applicable.

Requirements

• Proven experience in office management combined with clerical or administrative experience in the trades.
• Strong proficiency with QuickBooks accounting software and general bookkeeping practices.
• Excellent communication skills—both verbal and written—with a professional phone etiquette.
• Exceptional organizational skills with the ability to manage multiple schedules and prioritize tasks efficiently.
• Familiarity with construction or plumbing-related administrative procedures is a plus.

Base Pay: $25.00 - $32.00 per hour

Expected hours: 30.0 per week

Application Question(s):

• Do you have office management experience?
• Do you have any bookkeeping experience in (plumbing) trades?
• Do you have 2 years experience of Quickbooks online?

Work Location: In person