Paralegal Jobs in Michigan

Paralegal

Katie Johnson PLC | Holland, Michigan
Full-time | Hybrid (in office and remote) | $70,000 per year

About the Firm

Katie Johnson PLC is a boutique law firm in Holland, Michigan focused on short-term rental (STR) law, real estate, business law, and trusts and estates. We serve clients locally and nationally through our STR Law brand, and we pride ourselves on responsive, high-quality, client-centered service. We are a growing, entrepreneurial practice where the right person will have meaningful responsibility and room to develop.

Position Summary

We are seeking a detail-oriented, organized paralegal to support our estate planning, real estate, business law, and short-term rental practice. This role blends substantive document drafting with client service and office coordination. You will work one-on-one with another experienced paralegal at the firm, sharing workflows, coordinating coverage, and learning the firm’s systems together. The ideal candidate is reliable, takes ownership of their work, communicates clearly, and thrives in a fast-paced small-firm environment where no two days look exactly alike.

Work Schedule

This is a hybrid position. The paralegal will work in our Holland office and remotely. In-office days are scheduled around client signings, incoming mail, and other on-site needs, so some flexibility is expected. Core hours are 9:00 a.m. to 5:00 p.m. Eastern, Monday through Friday.

Key Responsibilities

Drafting and Filings

• Draft trust documents, wills, powers of attorney, and related estate planning instruments under attorney supervision.
• Prepare deeds (including lady bird/enhanced life estate deeds), property transfer affidavits, and related real estate transfer documents.
• Assist with the formation of LLCs and other business entities, including formation filings, operating agreements, and organizational documents.
• Handle court and government filings, including e-filing, recording deeds with the register of deeds, and submitting documents to the State of Michigan and other agencies.
• Track annual compliance for entity clients, including Michigan LLC annual statements and resident agent changes.

Client Signings and Trust Funding

• Prepare for in-office signings: assemble signing binders, confirm appointments with clients, arrange witnesses and a notary, and follow the firm’s signing checklist.
• Handle post-signing work: scan executed documents, safeguard originals, record documents, and send final copies and client binders.
• Assist with trust funding, including preparing assignments, deeds, and beneficiary designation letters.

Client Service and Intake

• Answer and route incoming phone calls professionally, take messages, and serve as a welcoming first point of contact for clients.
• Manage new client intake: send engagement letters and questionnaires, gather documents, run conflict checks, and open new matters.
• Support STR Law clients nationwide, including onboarding and researching local permit, licensing, and HOA requirements.
• Communicate with clients, opposing counsel, title companies, and government offices to gather information and coordinate next steps.

Office Operations

• Process incoming mail: open, sort, log, and scan mail and documents into the correct client files.
• Prepare and send outgoing mail, including certified mailings, and track return receipts.
• Maintain organized client files, track deadlines, and keep matters moving through Clio and the firm’s workflow.
• Schedule consultations and signings and help manage the attorney’s calendar.
• Provide general administrative and project support to the attorney as needed.

Qualifications

• Prior paralegal, legal assistant, or relevant legal-support experience, ideally in estate planning, real estate, or business law.
• Strong drafting skills and meticulous attention to detail and accuracy.
• Excellent written and verbal communication and a professional, client-friendly phone manner.
• Highly organized, dependable, and able to manage multiple matters and deadlines independently, including on remote days.
• Comfortable with technology and able to learn new software quickly.
• Discretion and good judgment in handling confidential client information.
• Reliable high-speed internet and a private, quiet workspace for remote days.
• Ability to commute to our Holland, Michigan office on scheduled in-office days.

Preferred (Not Required)

• Familiarity with WealthCounsel or similar estate planning drafting software.
• Experience with Clio practice management software.
• Familiarity with Michigan recording, e-filing, and entity formation processes.
• Notary public commission (or willingness to obtain one).
• Paralegal certificate or certification.

Compensation and Benefits

This position pays $70,000 per year. We offer a competitive benefits package for a boutique firm, with specifics discussed during the interview process. Benefits include:

• Hybrid schedule with regular remote days.
• Paid time off and paid holidays.
• Health insurance support.
• Performance-based bonus opportunities.
• Reimbursement for continuing education, paralegal certification, and professional dues.

Why Join Us

This is an opportunity to grow with a boutique firm that is expanding both its local practice and a national brand. You will work directly with the firm’s founding attorney and side by side with another paralegal, take on substantive and varied work, and play a real role in the firm’s continued growth. We value initiative, integrity, and a commitment to taking great care of our clients.

How to Apply

Please send your resume and a brief cover letter to katie@katiejohnsonplc.com and melissa@katiejohnsonplc.com. Applications will be reviewed on a rolling basis.

Pay: $70,000.00 per year

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance
• Work from home

Work Location: Hybrid remote in Holland, MI 49423