Personal Assistant Jobs in Indiana

Company Description

Our company operates through a global network of professional office spaces, enabling flexibility and accessibility for clients and team members alike. With a presence in over 120 countries, we are strategically positioned to provide world-class operational, technical, and administrative solutions to a diverse range of clients.

We specialize in streamlining workflows, optimizing processes, and managing complex projects across multiple regions, including the Americas, Europe, Asia-Pacific, and the Middle East. Our ability to adapt to client needs and provide seamless support across time zones makes us a trusted partner for businesses worldwide.

Confidentiality is at the core of our operations. We implement strict privacy protocols and ensure the protection of sensitive client information through comprehensive agreements and secure workflows. Our commitment to integrity, professionalism, and discretion defines our work and strengthens our relationships with clients.

With an infrastructure designed for adaptability and efficiency, we are positioned to address the evolving needs of a global business environment, delivering consistent and high-quality results in every project we undertake.

Job Description

We are seeking a highly professional and detail-oriented Executive Secretary to support the CEO with day-to-day operations and strategic engagements. This salaried position requires flexibility, discretion, and the ability to travel with the CEO, including occasional overnight trips. The ideal candidate will be a proactive problem-solver who thrives in dynamic environments and can represent the executive office with confidence and professionalism.

Key Responsibilities:

• Provide comprehensive administrative support to the CEO, including calendar management, email handling, and meeting coordination.
• Arrange and accompany the CEO on business travel, including booking transportation and accommodations, creating detailed itineraries, and ensuring seamless execution.
• Attend executive meetings, client dinners, and industry events as needed; take notes, prepare summaries, and assist with logistics.
• Serve as a key point of contact between the CEO and internal/external stakeholders.
• Prepare briefing materials, presentations, and follow-up correspondence.
• Manage confidential information with the utmost discretion.
• Track and reconcile expenses related to travel and events.
• Provide operational and event support for internal and external executive functions.

Qualifications:

• Minimum 5 years of experience as an Executive Assistant, Executive Secretary, or similar role supporting C-suite executives.
• Willingness and ability to travel regularly, including overnight stays.
• Outstanding organizational and communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms.
• Ability to work independently, manage multiple priorities, and adapt quickly to changes.
• Professional demeanor and polished presence for high-level meetings and public-facing events.
• High level of integrity, discretion, and judgment.

Preferred Qualifications:

• Bachelor’s degree or irrelevant experience in Business Administration, Communications, or related field.
• Experience in a fast-paced corporate or executive environment.
• Familiarity with event coordination or hospitality support.

Compensation & Benefits:

• Competitive salary commensurate with experience
• Travel per diem and full reimbursement for business expenses
• Health, dental, and retirement benefits
• Opportunities for professional growth and exposure to executive decision-making

Compensation:

• Payment terms are flexible: Weekly, Biweekly, or Bimonthly payments, as agreed with the candidate.