Program Assistant Jobs in Indiana
Program assistant jobs in Indiana are concentrated in healthcare administration, nonprofit services, higher education, and state government, with openings at every level from entry-level coordinator to senior program support roles. Indianapolis anchors the largest share of hiring, followed by Fort Wayne and South Bend, where employers like IU Health, Eli Lilly, and the Indiana Family and Social Services Administration maintain consistent program assistant needs. The most in-demand specialties are grant administration, community outreach coordination, and clinical program support. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 23+ Program Assistant jobs
Essential Duties/Responsibilities
- Performs administrative/clerical functions; carries out routine office procedures, e.g., scans/uploads document, schedules and confirms appointments.
- Answers telephone, routes call appropriately, takes messages, answers questions, screens call for crisis situations, responds to routine and emergency inquiries. Interact with consumers daily.
- Maintains all electronic files, consumer charts, and records pertinent to the program.
- Compiles data, completes forms, makes mathematical calculations, and carries out other tasks related to funding, accreditations, certification, and similar administrative projects as assigned.
- Uses computers in all aspects of position, e.g., email correspondence, schedules, financial reports, patient files, and program data.
- Assists in maintaining the inventory of supplies and materials.
- Assists with billing inquiries and the collection of consumer fees.
- Screens for presenting problems and specific needs of the consumer and makes notes in chart accordingly.
- Is familiar with all divisions and departments of the Center to be able to interact with and assist staff. Is familiar with division-wide compliance, regulations/guidelines of quality clinical care.
- Represents the agency with the public, with potential and active consumers, and with referral sources in a professional, ethical manner that reflects a positive attitude and willingness to assist.
- Ability to ask sensitive questions about ethnicity and sexual orientation in a tactful and neutral manner, remaining neutral in matters of diversity and inclusion.
- Keeps all requests for Releases of Information current.
- Corrects non-clinical errors identified in reports.
- Participate in training, in-services, and special activities as required or assigned.
- Performs other duties as assigned.
- Verifies eligibility and sets up validated insurance information in the EMR.
- Performs the above listed duties with or without reasonable accommodation.
- High School diploma. Additional education in the business field and/or experience desired.
- Knowledge of and/or skills in business English, basic mathematics, typing, filing, and record maintenance, reception, operation of routine office equipment, time management, billing procedures and fiscal management.
- Good interpersonal skills.
- Skills in Microsoft Office (Word, Excel) and data entry/retrieval.
- Ability to learn HCI’s electronic medical records system
- Good telephone skills.
- Time management and organizational skills with flexibility to multi-task.
- Willingness to use personal transportation to and from work.
- Valid driver’s license in accordance with HCI motor vehicle policy.
- Maintain current American Red Cross / CPR/ First Aid certification.
- Maintain current Crisis Prevention Intervention (CPI) certification.
Essential Duties/Responsibilities
- Performs administrative/clerical functions; carries out routine office procedures, e.g., scans/uploads document, schedules and confirms appointments.
- Answers telephone, routes call appropriately, takes messages, answers questions, screens call for crisis situations, responds to routine and emergency inquiries. Interact with consumers daily.
- Maintains all electronic files, consumer charts, and records pertinent to the program.
- Compiles data, completes forms, makes mathematical calculations, and carries out other tasks related to funding, accreditations, certification, and similar administrative projects as assigned.
- Uses computers in all aspects of position, e.g., email correspondence, schedules, financial reports, patient files, and program data.
- Assists in maintaining the inventory of supplies and materials.
- Assists with billing inquiries and the collection of consumer fees.
- Screens for presenting problems and specific needs of the consumer and makes notes in chart accordingly.
- Is familiar with all divisions and departments of the Center to be able to interact with and assist staff. Is familiar with division-wide compliance, regulations/guidelines of quality clinical care.
- Represents the agency with the public, with potential and active consumers, and with referral sources in a professional, ethical manner that reflects a positive attitude and willingness to assist.
- Ability to ask sensitive questions about ethnicity and sexual orientation in a tactful and neutral manner, remaining neutral in matters of diversity and inclusion.
- Keeps all requests for Releases of Information current.
- Corrects non-clinical errors identified in reports.
- Participate in training, in-services, and special activities as required or assigned.
- Performs other duties as assigned.
- Verifies eligibility and sets up validated insurance information in the EMR.
- Performs the above listed duties with or without reasonable accommodation.
- High School diploma. Additional education in the business field and/or experience desired.
- Knowledge of and/or skills in business English, basic mathematics, typing, filing, and record maintenance, reception, operation of routine office equipment, time management, billing procedures and fiscal management.
- Good interpersonal skills.
- Skills in Microsoft Office (Word, Excel) and data entry/retrieval.
- Ability to learn HCI’s electronic medical records system
- Good telephone skills.
- Time management and organizational skills with flexibility to multi-task.
- Willingness to use personal transportation to and from work.
- Valid driver’s license in accordance with HCI motor vehicle policy.
- Maintain current American Red Cross / CPR/ First Aid certification.
- Maintain current Crisis Prevention Intervention (CPI) certification.
See All 23 Program Assistant Jobs in Indiana
Find roles in Indiana that match your experience and apply in just a few clicks.
Find Program Assistant JobsProgram Assistant Jobs by City in Indiana
Where Indiana roles are concentrated, by current openings.
Program Assistant Job Market in Indiana
A snapshot from current Indiana openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Education
What Indiana Employers Look For
The qualifications that appear most often in program assistant jobs across Indiana.
- Associate or bachelor's degree in public administration, social services, or a related field
- Proficiency in Microsoft Office Suite including Excel, Word, and Outlook
- Experience coordinating schedules, meetings, and program documentation for a team
- Strong written and verbal communication skills for internal and community stakeholders
- Familiarity with data entry, case management systems, or grant tracking software
- Ability to maintain confidential records in compliance with organizational and regulatory standards
Program Assistant Jobs in Indiana: Frequently Asked Questions
How do you become a program assistant in Indiana?
Most program assistant roles in Indiana require at minimum an associate degree, though a bachelor's in public administration, social work, business, or a related field is increasingly preferred. No state-issued license is required for the role itself. Candidates aiming for positions in healthcare-adjacent programs benefit from certifications like a Certified Nursing Assistant credential through the Indiana State Department of Health, while those targeting nonprofit or government roles strengthen their profile with grant management training or completion of Indiana government onboarding programs.
Which companies hire program assistants in Indiana?
Employers hiring program assistants in Indiana right now include Active Day, Hamilton Center, and Marian University, based on current listings on Migrate Mate as of September 2026. Indiana's large healthcare networks, state agencies, and federally funded community organizations are among the most consistent sources of program assistant openings across the state.
Which Indiana cities have the most program assistant jobs?
The cities with the most program assistant openings in Indiana are Indianapolis, Fishers, and Valparaiso. Indianapolis dominates due to its concentration of state government offices, hospital networks, and nonprofit headquarters, while Fort Wayne and South Bend generate steady demand through regional health systems, community colleges, and social services organizations anchored in those metros.
Are there remote program assistant jobs in Indiana?
Yes, though they're less common than in purely desk-based fields, since many program assistant roles involve on-site coordination, in-person meetings, or direct community engagement. About 17% of program assistant openings tied to Indiana are remote or hybrid as of September 2026, and those tend to cluster in grant administration, data reporting, and administrative support functions that translate most cleanly to off-site work.
How can I get hired as a program assistant in Indiana with little or no experience?
The most realistic entry path is through an administrative or program aide role at a state agency or large nonprofit, where many Indiana employers actively hire candidates without direct program experience. The Indiana Family and Social Services Administration, IU Health, and Indiana University's administrative divisions all post coordinator-track openings that function as structured entry points. Candidates coming from adjacent roles like medical receptionist, caseworker aide, or office coordinator find the transition straightforward, and completing an Indiana nonprofit management certificate or gaining AmeriCorps service experience gives an applicant a measurable edge.
Where can I find and apply to program assistant jobs in Indiana?
You can find and apply to program assistant jobs in Indiana on Migrate Mate, which lists current openings across the state. Search the listings for roles that match your experience and location, then apply directly to the ones that fit.
See All 23 Program Assistant Jobs in Indiana
Find roles in Indiana that match your experience and apply in just a few clicks.
Find Program Assistant Jobs