Project Assistant Jobs in Indiana

Job Title: Assistant Project Manager

Location: Indianapolis, IN

Company: Maddox Industrial Group (MIG)

Company Overview:

Maddox provides specialized cryogenic and mechanical services for air separation/cryogenic systems, industrial process piping, fabrication, installation, construction, maintenance, confined space rescue for air separation, wastewater/water treatment, food and beverage, pharmaceuticals, chemical, and other process industries.

MIG is a part of the TransTech family of businesses. TransTech is a leading provider of engineered equipment and solutions for processing, storing, distributing, and utilizing a wide variety of liquids and gases in the energy, renewables, chemical, and industrial end markets. TransTech designs and manufactures ASME pressure vessels, API storage tanks, TEMA heat exchangers, packaged process equipment, reactors, distillation columns, and other custom designed applications. Our design, construction, and field service capabilities include gas processing, storage, and utilization projects in energy, power, industrial, and biogas markets. TransTech has facilities in North Carolina, Texas, Ohio, Oregon, Indiana, and Montana, and field teams supporting North and South America. With a strong company culture built on a family atmosphere, we define success by how we impact the lives of the people around us.

Duties/Responsibilities:

• Assist with Project Management: Support the Project Manager in the execution of project deliverables, including scope definition, proposal preparation, and project execution.
• Coordinate and Track Progress: Assist with monitoring and managing the progress of projects, including schedules, budgets, labor hours, and quality standards. Help identify issues and collaborate with team members to address them.
• Support Field Operations: Work closely with Foremen/Superintendents to plan, assign, and monitor work responsibilities for field crews. Ensure that all tasks are completed according to project timelines and standards.
• Documentation and Reporting: Assist in preparing regular project status updates for senior management. Help track project documentation, including invoices, change orders, etc.
• Resource Coordination: Collaborate with internal teams to assist in sourcing and managing materials and subcontractors as required for projects.
• Safety and Quality Standards: Uphold and promote safety practices and the company’s quality standards in all aspects of project work. Assist in ensuring that safety protocols are followed on-site.
• Project Completion and Closeout: Assist in verifying the completion and completing the project turnover package. Ensure that all documentation is complete for project closeout.
• Customer and Vendor Communication: Assist in communication with subcontractors, customers, and vendors. Ensure that project expectations are met, and assist in resolving any issues that arise.
• Financial Support: Assist the finance team with invoicing, processing change orders, and managing any collections issues.
• Other Duties as Assigned: Perform additional project-related tasks as needed to support the Project Manager and the broader project team.

Required Qualifications:

• 3+ years of experience in project coordination or field experience in construction projects.
• Proven ability to collaborate effectively with other team members, subcontractors, and customers with minimal oversight.
• Strong organizational, time management, and communication skills.
• Ability to handle multiple priorities and meet deadlines in a fast-paced environment.
• Familiarity with ASME B31.3/31.1 welding procedures and industry guidelines.
• Experience in construction projects related to the Air Separation, Gas Processing, or Energy industries.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.).
• Ability to support after-hours field team needs when necessary.
• U.S. work authorization required.

Preferred Qualifications:

• Bachelor’s degree in Engineering, Construction Management, or a related field.
• Familiarity with project management software (e.g., Procore, Smartsheet) and ERP systems.
• Experience with project management tools like PowerBI or Salesforce.

Benefits Designed to Work for You:

• Free HSA health plan or traditional PPO
• 401(k) with generous company match (Safe Harbor)
• Dental, vision, and optional coverage like accident & critical illness insurance
• HSA and FSA accounts to save on healthcare costs
• Company-paid Life, Long Term Disability, and AD&D insurance
• Confidential support for mental health, family matters, legal concerns, and more through our Employee Assistance Program
• Discounts on gyms, shopping & entertainment
• Health benefits kick in fast – first of the month after 30 days

Time Off
We offer a variety of paid time off options to support rest, wellness, and personal needs:

• Paid Time Off
• Paid Holidays
• Bereavement Leave

This organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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