Administrative Specialist Jobs in USA with Visa Sponsorship
Administrative Specialist roles can qualify for H-1B visa sponsorship when the position requires a bachelor's degree in a directly related field such as business administration or public administration. Employers file a Labor Condition Application before hiring, and the annual H-1B cap and lottery mean timing your job search matters.
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Administrative Specialist Needed for Central Resource Office within Nursing Staffing Systems. This office is open 24 hours a day 7 days a week.
This position can have flexible hours with 8 or 10 hour shifts centered around 10a-6p.
The Administrative Specialist is involved with the API scheduling system, time and attendance, spreadsheets, etc. Prefer someone with experience with these systems. Requires excellent ability to multi-task, work with a variety of groups and communicate well. Performs varied office functions in support of office activities requiring a significant knowledge of office procedures and practices, independent judgment and problem-solving skills. Work requires the operation of personal computers and other office equipment and communication with internal staff and the general public. This position will be under the supervision of the Staffing Systems Leadership Team.
Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.
Summary
Performs duties of an Administrative Associate but with some authority to step outside confines of established procedures. They are also considered the subject matter authority in the administrative area for the department/clinic.
Responsibilities
-
Assisting in developing budgets, monitoring expenditures, and reconciling financial statements. Investigating discrepancies and processing corrective actions.
-
Coordinating and completing special projects independently or in cooperation with other groups as assigned.
-
Determines administrative needs and making arrangements for conferences, meetings, seminars or other related activities.
-
Extracting and compiling data from written sources, individuals, and/or databases and providing interpretation.
-
Managing departmental information systems.
-
Preparing complex databases, reports, charts, graphs, spreadsheets at designated intervals as requested. Composing formal correspondence and documents for internal or external circulation.
-
Serving as point person for all complex customer service and administrative issues. Interpreting and communicating policies/procedures to other parties based on knowledge of the organization and departmental guidelines. Routinely providing guidance and direction to lower-level staff. Assists with screening applications and conducting initial interviews of entry-level staff as needed. Investigate patient and provider complaints and provide reports with root causes and service recovery.
Other Information
Education Requirements:
- High school diploma or GED required; higher-level degree may satisfy this requirement.
Licensure/Certification Requirements:
- No licensure or certification required.
Professional Experience Requirements:
- Two (2) years of clerical or administrative experience
- If Bachelor's degree, no years of clerical or administrative experience
- If Associate's degree, one (1) year of clerical or administrative experience
Knowledge/Skills/and Abilities Requirements:
- Customer Focus: makes the customer and their needs their top priority and goes the extra mile to satisfy their customers. Demonstrates the ability to resolve customer problems.
- Technical expertise: understands the technical aspects of one’s job. Effectively uses Microsoft office products in order to produce reports and documents. Demonstrates the ability to learn and master the scheduling system as appropriate
- Coachability: Receptive to feedback, willing to learn and embraces continuous improvement
- Accountability: Manages performance to meet expected results. Works to meet the internal/external customer requirements.
- Fiscal responsibility: Understands the insurance process and seeks to make the best decision/referral in the interest of the customer. Understands the relationship of the budget and resources to the strategic plan.
- Coaching: Shares information, advice and suggestions to help others to be more successful. Provides appropriate support and acts as a resource depending on the situation and capabilities of the employee.
- Conflict Resolution: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation
- Solving Problems: Uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
Job Details
Legal Employer: STATE
Entity: UNC Medical Center
Organization Unit: Nursing Staffing Systems
Work Type: Full Time
Standard Hours Per Week: 40.00
Salary Range: $19.12 - $27.17 per hour (Hiring Range)
Pay offers are determined by experience and internal equity
Work Assignment Type: Onsite
Work Schedule: Variable
Location of Job: US:NC:Chapel Hill
Exempt From Overtime: Exempt: No
This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.
Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.
UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.
Description
Administrative Specialist Needed for Central Resource Office within Nursing Staffing Systems. This office is open 24 hours a day 7 days a week.
This position can have flexible hours with 8 or 10 hour shifts centered around 10a-6p.
The Administrative Specialist is involved with the API scheduling system, time and attendance, spreadsheets, etc. Prefer someone with experience with these systems. Requires excellent ability to multi-task, work with a variety of groups and communicate well. Performs varied office functions in support of office activities requiring a significant knowledge of office procedures and practices, independent judgment and problem-solving skills. Work requires the operation of personal computers and other office equipment and communication with internal staff and the general public. This position will be under the supervision of the Staffing Systems Leadership Team.
Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.
Summary
Performs duties of an Administrative Associate but with some authority to step outside confines of established procedures. They are also considered the subject matter authority in the administrative area for the department/clinic.
Responsibilities
-
Assisting in developing budgets, monitoring expenditures, and reconciling financial statements. Investigating discrepancies and processing corrective actions.
-
Coordinating and completing special projects independently or in cooperation with other groups as assigned.
-
Determines administrative needs and making arrangements for conferences, meetings, seminars or other related activities.
-
Extracting and compiling data from written sources, individuals, and/or databases and providing interpretation.
-
Managing departmental information systems.
-
Preparing complex databases, reports, charts, graphs, spreadsheets at designated intervals as requested. Composing formal correspondence and documents for internal or external circulation.
-
Serving as point person for all complex customer service and administrative issues. Interpreting and communicating policies/procedures to other parties based on knowledge of the organization and departmental guidelines. Routinely providing guidance and direction to lower-level staff. Assists with screening applications and conducting initial interviews of entry-level staff as needed. Investigate patient and provider complaints and provide reports with root causes and service recovery.
Other Information
Education Requirements:
- High school diploma or GED required; higher-level degree may satisfy this requirement.
Licensure/Certification Requirements:
- No licensure or certification required.
Professional Experience Requirements:
- Two (2) years of clerical or administrative experience
- If Bachelor's degree, no years of clerical or administrative experience
- If Associate's degree, one (1) year of clerical or administrative experience
Knowledge/Skills/and Abilities Requirements:
- Customer Focus: makes the customer and their needs their top priority and goes the extra mile to satisfy their customers. Demonstrates the ability to resolve customer problems.
- Technical expertise: understands the technical aspects of one’s job. Effectively uses Microsoft office products in order to produce reports and documents. Demonstrates the ability to learn and master the scheduling system as appropriate
- Coachability: Receptive to feedback, willing to learn and embraces continuous improvement
- Accountability: Manages performance to meet expected results. Works to meet the internal/external customer requirements.
- Fiscal responsibility: Understands the insurance process and seeks to make the best decision/referral in the interest of the customer. Understands the relationship of the budget and resources to the strategic plan.
- Coaching: Shares information, advice and suggestions to help others to be more successful. Provides appropriate support and acts as a resource depending on the situation and capabilities of the employee.
- Conflict Resolution: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation
- Solving Problems: Uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
Job Details
Legal Employer: STATE
Entity: UNC Medical Center
Organization Unit: Nursing Staffing Systems
Work Type: Full Time
Standard Hours Per Week: 40.00
Salary Range: $19.12 - $27.17 per hour (Hiring Range)
Pay offers are determined by experience and internal equity
Work Assignment Type: Onsite
Work Schedule: Variable
Location of Job: US:NC:Chapel Hill
Exempt From Overtime: Exempt: No
This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.
Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.
UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.
See all 176+ Administrative Specialist Jobs
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Get Access To All JobsTips for Finding Visa Sponsorship as an Administrative Specialist
Frame your degree as directly related
Administrative Specialist roles only qualify as H-1B specialty occupations when your degree field ties directly to the position. Business administration, public administration, or information management degrees are stronger fits than a general liberal arts credential.
Pull prevailing wage data before negotiating
Your employer must pay at least the prevailing wage certified on the LCA. Use the OFLC Wage Search to look up the Level I through Level IV wage for Administrative Specialist in your metro area before you discuss salary.
Target organizations filing LCAs for administrative roles
Federal contractors, large healthcare systems, and university administrative offices file LCAs for Administrative Specialist positions more consistently than small private firms. Use Migrate Mate to find employers with verified sponsorship history in this occupation.
Clarify the job description before the LCA is filed
DOL certifies the LCA against the specific duties listed, not just the job title. If the posted role mixes administrative and clerical tasks, ask the hiring manager to confirm the degree requirement is stated explicitly in the internal job description before USCIS reviews the petition.
Account for H-1B lottery timing in your offer timeline
H-1B cap-subject petitions can only start October 1 after the April lottery. If you're on OPT, confirm your EAD expiry date and whether cap-gap protection covers the gap between OPT end and October 1 status start.
Prepare a credentials evaluation for non-U.S. degrees
If your bachelor's degree is from outside the U.S., get a credential evaluation from a NACES-member service before the employer files. USCIS requires the evaluation to confirm equivalency to a U.S. four-year degree in a field related to the role.
Frequently Asked Questions
Does an Administrative Specialist role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer defines the position. USCIS requires the role to normally demand at least a bachelor's degree in a specific, directly related field. Generic administrative support roles often don't meet that bar, but positions requiring degrees in business administration, public administration, or information systems typically do. The employer's internal job description and the degree requirement language are what USCIS scrutinizes most.
Which visa types realistically cover Administrative Specialist sponsorship?
H-1B is the most common path for employer-sponsored Administrative Specialist roles. Australian nationals can use the E-3 visa, which has a separate cap and no lottery, making it more accessible. TN visa status covers only specific USMCA-listed professions, and Administrative Specialist is not on that list, so Canadian and Mexican nationals generally need H-1B unless they qualify under a different occupation category.
How do I find employers who actively sponsor Administrative Specialists?
Browse Migrate Mate to find employers with verified sponsorship history in administrative roles. Not every employer who posts an Administrative Specialist opening is willing or able to file an H-1B, so focusing on organizations with an established sponsorship track record saves significant time in your search.
Will a three-year bachelor's degree from outside the U.S. satisfy USCIS for this role?
Possibly, but you'll need a credential evaluation. USCIS accepts foreign degrees if a NACES-member evaluator confirms they're equivalent to a U.S. four-year bachelor's degree in a field relevant to the Administrative Specialist position. A three-year degree alone rarely satisfies the requirement without that evaluation, and the field of study still has to match the role's duties.
What happens to my H-1B sponsorship if I change employers after the petition is approved?
H-1B portability allows you to start with a new employer once the new employer files a fresh H-1B petition on your behalf, as long as you're currently in valid H-1B status. The new employer must file a new I-129 and a new LCA certified for the new position and work location. Your previous approval doesn't transfer automatically to the new role or employer.
What is the prevailing wage requirement for sponsored Administrative Specialist jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.