Scheduling Coordinator Jobs in USA with Visa Sponsorship
Scheduling Coordinator roles can qualify for H-1B visa or TN visa sponsorship when the position requires a bachelor's degree in a directly related field such as business administration, healthcare administration, or operations management. Employers in healthcare systems, logistics, and corporate operations are among the most active sponsors for this title.
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KVH is an integrated healthcare delivery system that includes 24-hour emergency care, inpatient, and outpatient hospital services through KVH Hospital. Clinics and services provided include family medicine, internal medicine, a geriatric nurse practitioner program, home health and hospice, physical therapy, orthopedics, general surgery, pediatrics, women’s health, and urgent care.
Kittitas Valley Healthcare expects all employees to uphold our Vision & Mission. The KVH Vision, Mission & Guiding Principles can be found at http://www.kvhealthcare.org/mission-and-vision.
KVH puts ‘employee care’ high on the priority list, with health benefits like low cost medical, dental, and vision insurance and a robust employee wellness program. KVH offers company contribution toward your choice of medical, dental, and vision insurance coverage, including coverage available for spouses/ domestic partners, and dependent children. KVH believes that continuing education is critical to our mission and vision. We have implemented many educational programs such as the Medical Assistant Apprenticeship program and certification pay to encourage continuing education. We want our employees to know they are valued. One of the ways we show this is by quickly vesting employees, making them pension eligible after just one year of part-time status. To view more details about the comprehensive benefits package we offer to eligible employees visit our website -
Benefits - KV Healthcare
Job Description
The Timesheet & Scheduling Coordinator oversees day-to-day staff scheduling activities and time and attendance processes to ensure accurate timesheet completion and payroll-related recordkeeping.
The Timesheet & Scheduling Coordinator collaborates closely with nursing directors to provide administrative support, guidance, and resources related to staff scheduling, timesheet completion, and review processes. This position serves as a key resource for operational leaders in matters related to workforce administration and timekeeping practices. Responsibilities will also include establishing and maintaining a centralized calendar of deadlines for recurring reports, generating statistical, financial, and program-specific reports at scheduled intervals and upon request, and monitoring compliance with established timelines and reporting requirements.
The Timesheet & Scheduling Coordinator regularly has access to highly confidential employee and organizational information and must maintain strict confidentiality at all times. Successful performance in this role requires the exercise of sound judgment, discretion, initiative, professionalism, and the ability to work independently while managing multiple priorities in a fast-paced healthcare environment.
The Timesheet & Scheduling Coordinator plays a pivotal role in supporting and promoting the culture of KVH by building and maintaining strong working relationships with senior leaders, department directors, and clinical staff throughout Patient Care Services. This position ensures the consistent application of workforce policies and procedures, as well as ongoing compliance with applicable collective bargaining agreements.
Qualifications
Minimum of three (3) years of progressively responsible administrative, clerical, or customer service experience in a professional work environment.
What is preferred...
- Experience as a Staffing Specialist, Staffing Clerk, Scheduler, or similar role in a healthcare setting, including experience with computerized scheduling systems, timekeeping, payroll processes, record maintenance, and data entry.
- Previous education, training, or work experience in a healthcare environment preferred.
- Demonstrated proficiency with computerized scheduling, staffing, payroll, and database management systems.
- Experience supporting workforce operations in a unionized environment and working with collective bargaining agreements is preferred.
Additional Information
Wage: Wage range currently starts at $25.10/hour and goes up to $38.04/hour. Actual wage will be based on years' of applicable experience.
FTE: 1.0 = 40 hours/week
Schedule: Primarily days; Monday through Friday; 8:00a - 4:30p
Benefits: This position is benefits eligible
Union: This position is non-union
Company Description
KVH is an integrated healthcare delivery system that includes 24-hour emergency care, inpatient, and outpatient hospital services through KVH Hospital. Clinics and services provided include family medicine, internal medicine, a geriatric nurse practitioner program, home health and hospice, physical therapy, orthopedics, general surgery, pediatrics, women’s health, and urgent care.
Kittitas Valley Healthcare expects all employees to uphold our Vision & Mission. The KVH Vision, Mission & Guiding Principles can be found at http://www.kvhealthcare.org/mission-and-vision.
KVH puts ‘employee care’ high on the priority list, with health benefits like low cost medical, dental, and vision insurance and a robust employee wellness program. KVH offers company contribution toward your choice of medical, dental, and vision insurance coverage, including coverage available for spouses/ domestic partners, and dependent children. KVH believes that continuing education is critical to our mission and vision. We have implemented many educational programs such as the Medical Assistant Apprenticeship program and certification pay to encourage continuing education. We want our employees to know they are valued. One of the ways we show this is by quickly vesting employees, making them pension eligible after just one year of part-time status. To view more details about the comprehensive benefits package we offer to eligible employees visit our website -
Benefits - KV Healthcare
Job Description
The Timesheet & Scheduling Coordinator oversees day-to-day staff scheduling activities and time and attendance processes to ensure accurate timesheet completion and payroll-related recordkeeping.
The Timesheet & Scheduling Coordinator collaborates closely with nursing directors to provide administrative support, guidance, and resources related to staff scheduling, timesheet completion, and review processes. This position serves as a key resource for operational leaders in matters related to workforce administration and timekeeping practices. Responsibilities will also include establishing and maintaining a centralized calendar of deadlines for recurring reports, generating statistical, financial, and program-specific reports at scheduled intervals and upon request, and monitoring compliance with established timelines and reporting requirements.
The Timesheet & Scheduling Coordinator regularly has access to highly confidential employee and organizational information and must maintain strict confidentiality at all times. Successful performance in this role requires the exercise of sound judgment, discretion, initiative, professionalism, and the ability to work independently while managing multiple priorities in a fast-paced healthcare environment.
The Timesheet & Scheduling Coordinator plays a pivotal role in supporting and promoting the culture of KVH by building and maintaining strong working relationships with senior leaders, department directors, and clinical staff throughout Patient Care Services. This position ensures the consistent application of workforce policies and procedures, as well as ongoing compliance with applicable collective bargaining agreements.
Qualifications
Minimum of three (3) years of progressively responsible administrative, clerical, or customer service experience in a professional work environment.
What is preferred...
- Experience as a Staffing Specialist, Staffing Clerk, Scheduler, or similar role in a healthcare setting, including experience with computerized scheduling systems, timekeeping, payroll processes, record maintenance, and data entry.
- Previous education, training, or work experience in a healthcare environment preferred.
- Demonstrated proficiency with computerized scheduling, staffing, payroll, and database management systems.
- Experience supporting workforce operations in a unionized environment and working with collective bargaining agreements is preferred.
Additional Information
Wage: Wage range currently starts at $25.10/hour and goes up to $38.04/hour. Actual wage will be based on years' of applicable experience.
FTE: 1.0 = 40 hours/week
Schedule: Primarily days; Monday through Friday; 8:00a - 4:30p
Benefits: This position is benefits eligible
Union: This position is non-union
See all 69+ Scheduling Coordinator Jobs
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Get Access To All JobsTips for Finding Visa Sponsorship as a Scheduling Coordinator
Frame your degree as directly relevant
Scheduling Coordinator roles only qualify as a specialty occupation if your degree field directly relates to the position. A business administration or healthcare administration degree is a stronger fit than a general studies credential, so highlight that alignment in every application.
Target healthcare and logistics employers specifically
Hospital systems, outpatient clinics, and regional logistics companies file LCAs for Scheduling Coordinator roles far more consistently than retail or hospitality employers. Narrowing your search to those industries dramatically increases your odds of finding a willing sponsor.
Use Migrate Mate to find verified sponsors
Filter your job search to employers with confirmed LCA filing history for scheduling and coordination roles. Migrate Mate surfaces employers with verified DOL sponsorship records, so you spend time pursuing opportunities where the sponsorship infrastructure already exists.
Check prevailing wage tiers before accepting an offer
Your employer's LCA must certify wages at the prevailing wage level for your location and job title. Run your role through the OFLC Wage Search before negotiating so you know the DOL floor and can spot offers that may not survive the certification process.
Confirm the employer is E-Verify enrolled if you're on STEM OPT
If you're extending OPT under a STEM designation, your employer must be enrolled in E-Verify before your training plan is signed. Many small scheduling shops aren't enrolled, so verify this before you accept an offer to avoid a gap in your work authorization.
Get the job description reviewed before the LCA is filed
USCIS scrutinizes whether a Scheduling Coordinator role truly requires a bachelor's degree. Ask your employer to document the degree requirement explicitly in the job description and internal compensation benchmarks before the LCA submission to reduce the risk of an RFE.
Frequently Asked Questions
Does a Scheduling Coordinator role qualify as a specialty occupation for H-1B purposes?
It can, but it's not automatic. USCIS requires that the role normally requires at least a bachelor's degree in a directly related field. Scheduling Coordinator positions in healthcare administration, hospital operations, or complex logistics have a stronger case than general office scheduling roles, where USCIS is more likely to issue an RFE challenging the specialty occupation classification.
Which visa types are realistic for Scheduling Coordinator candidates?
H-1B is the most common path if the role qualifies as a specialty occupation. TN visa is available to Canadian and Mexican nationals if the position maps to a qualifying USMCA profession like management consultant or engineer, though Scheduling Coordinator is a marginal fit and would require careful documentation. F-1 OPT and STEM OPT are viable short-term options while pursuing a sponsored visa.
What degree background do Scheduling Coordinators typically need to secure sponsorship?
Business administration, healthcare administration, operations management, and supply chain management are the degree fields that most reliably support a specialty occupation argument for this title. A general studies or unrelated degree makes the USCIS review significantly harder. Employers filing an LCA will need to show the degree requirement is standard for the position, not just a preference.
How do I find Scheduling Coordinator jobs where employers are already open to sponsorship?
Migrate Mate lists employers with verified LCA filing history for scheduling and coordination roles, so you can focus on companies that have already sponsored similar positions rather than cold-applying and hoping for the best.
Can a Scheduling Coordinator role support a green card through the EB-2 or EB-3 category?
EB-3 is the more realistic path. EB-3 skilled worker requires at least two years of experience and doesn't have a minimum degree requirement, which fits many Scheduling Coordinator profiles. EB-2 requires an advanced degree or exceptional ability, which is harder to establish for this title. Both categories require PERM labor certification, and processing backlogs vary significantly by country of birth.
What is the prevailing wage requirement for sponsored Scheduling Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.