Business Office Associate Jobs in California
Business Office Associate jobs in California are in steady demand, concentrated in healthcare systems, higher education, and financial services, with openings at every level from entry-level coordinators through senior administrative specialists. The largest hiring volumes are in Los Angeles, Sacramento, and San Diego, where established employers such as Kaiser Permanente, UC Health, and Cedars-Sinai maintain ongoing needs for billing, patient account management, and front-office operations. The most in-demand specialties in California are medical billing, revenue cycle support, and healthcare insurance verification. Find a role that fits below and apply directly.
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Showing 5 of 87+ Business Office Associate jobs
Location: 7159 - Modesto - 4300 McHenry Ave, Modesto, California, 95356
CarMax, the way your career should be!
Position Overview
As a Business Operations Associate Lead, you will mentor and guide Business Operations Associates while ensuring smooth operations across store departments. This leadership role combines team development, operational excellence, and exceptional customer service. You’ll oversee critical processes such as cash management, transaction auditing, and paperwork accuracy—all while fostering a positive, collaborative work environment. If you’re passionate about leadership and thrive in a fast-paced setting, this is your opportunity to make an impact.
Why CarMax?
At CarMax, we are the nation’s largest retailer of used cars with stores from coast to coast, and we are still growing. We’re rethinking the way people buy cars – and our associates help us do just that. We believe work should feel meaningful and rewarding, with opportunities to make an impact every day. Whether you’re advancing your career or growing your skillset, we are here to drive you forward.
Role Responsibilities
- Mentor and coach Business Operations Associates, supporting their growth and training.
- Serve as Manager on Duty, directing workflow, resolving transaction questions, and addressing customer concerns.
- Delegate and monitor Business Office tasks to maintain efficiency and accuracy, and assist store teams across departments, ensuring compliance with CarMax standards.
- Deliver exceptional customer service, explaining processes and answering questions clearly.
- Process and audit paperwork for retail sales, appraisals, DMV transactions, and funding documentation.
- Manage cash operations, including deposits, safe handling, and security protocols.
- Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.
Required Qualifications
- Ability to create a positive, team-oriented environment and resolve customer or associate issues.
- Strong delegation, follow-up, and decision-making skills using sound judgment.
- Proficient in data interpretation, numeric filing systems, and intermediate PC applications (Word, Excel).
- Ability to multi-task in a high-energy, fast-paced environment and maintain accuracy.
- Effective verbal and written communication skills for customer and associate interactions.
- Completion of CarMax-provided training for cross-functional Business Office coverage.
- Ability to stand or walk for extended periods and lift 15–20 lbs, with flexibility for nights, weekends, and holidays.
About CarMax
At CarMax, we revolutionized the used car buying experience over 30 years ago by introducing transparency and integrity into the process. Our commitment to customer experience, innovation, and community has made us the nation’s largest used car retailer. With over 250 store locations and over 30,000 associates, we are proud to have been recognized as one of the Fortune 100 Best Companies to Work For® and are committed to helping our communities thrive.
As an associate, you are part of an innovative movement to empower the modern customer and drive progress. Your work fuels change—sparking ideas, overcoming challenges, and shaping what’s next. Join us in creating a better future– for our company, our customers, and the communities we call home.
CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
The hourly rate for this position is:
$23.10 - $36.90
Benefits:
Except as otherwise required by state law, CarMax Associates are entitled to the following paid sick, vacation, and holiday time.
Associates that are considered full-time hourly or commission/incentive eligible:
- To earn up to 48 hours of sick time per year accrued on a per pay period basis and between 80 hours and 200 hours per year of vacation time after a 90 day waiting period depending on years of continuous service with the Company.
- For 8 hours of pay for each of a total of 6 paid scheduled holidays per year plus 1 floating holiday. If such an Associate does work on a scheduled holiday due to business need, they are eligible for Holiday Premium Pay.
Associates considered full-time salaried are entitled to paid time away with no specified limit as needed for sick, vacation, bereavement, jury duty, holidays, floating holiday, etc. subject to manager approval.
For more details about benefits, please visit our CarMax Benefits website.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
Location: 7159 - Modesto - 4300 McHenry Ave, Modesto, California, 95356
CarMax, the way your career should be!
Position Overview
As a Business Operations Associate Lead, you will mentor and guide Business Operations Associates while ensuring smooth operations across store departments. This leadership role combines team development, operational excellence, and exceptional customer service. You’ll oversee critical processes such as cash management, transaction auditing, and paperwork accuracy—all while fostering a positive, collaborative work environment. If you’re passionate about leadership and thrive in a fast-paced setting, this is your opportunity to make an impact.
Why CarMax?
At CarMax, we are the nation’s largest retailer of used cars with stores from coast to coast, and we are still growing. We’re rethinking the way people buy cars – and our associates help us do just that. We believe work should feel meaningful and rewarding, with opportunities to make an impact every day. Whether you’re advancing your career or growing your skillset, we are here to drive you forward.
Role Responsibilities
- Mentor and coach Business Operations Associates, supporting their growth and training.
- Serve as Manager on Duty, directing workflow, resolving transaction questions, and addressing customer concerns.
- Delegate and monitor Business Office tasks to maintain efficiency and accuracy, and assist store teams across departments, ensuring compliance with CarMax standards.
- Deliver exceptional customer service, explaining processes and answering questions clearly.
- Process and audit paperwork for retail sales, appraisals, DMV transactions, and funding documentation.
- Manage cash operations, including deposits, safe handling, and security protocols.
- Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.
Required Qualifications
- Ability to create a positive, team-oriented environment and resolve customer or associate issues.
- Strong delegation, follow-up, and decision-making skills using sound judgment.
- Proficient in data interpretation, numeric filing systems, and intermediate PC applications (Word, Excel).
- Ability to multi-task in a high-energy, fast-paced environment and maintain accuracy.
- Effective verbal and written communication skills for customer and associate interactions.
- Completion of CarMax-provided training for cross-functional Business Office coverage.
- Ability to stand or walk for extended periods and lift 15–20 lbs, with flexibility for nights, weekends, and holidays.
About CarMax
At CarMax, we revolutionized the used car buying experience over 30 years ago by introducing transparency and integrity into the process. Our commitment to customer experience, innovation, and community has made us the nation’s largest used car retailer. With over 250 store locations and over 30,000 associates, we are proud to have been recognized as one of the Fortune 100 Best Companies to Work For® and are committed to helping our communities thrive.
As an associate, you are part of an innovative movement to empower the modern customer and drive progress. Your work fuels change—sparking ideas, overcoming challenges, and shaping what’s next. Join us in creating a better future– for our company, our customers, and the communities we call home.
CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
The hourly rate for this position is:
$23.10 - $36.90
Benefits:
Except as otherwise required by state law, CarMax Associates are entitled to the following paid sick, vacation, and holiday time.
Associates that are considered full-time hourly or commission/incentive eligible:
- To earn up to 48 hours of sick time per year accrued on a per pay period basis and between 80 hours and 200 hours per year of vacation time after a 90 day waiting period depending on years of continuous service with the Company.
- For 8 hours of pay for each of a total of 6 paid scheduled holidays per year plus 1 floating holiday. If such an Associate does work on a scheduled holiday due to business need, they are eligible for Holiday Premium Pay.
Associates considered full-time salaried are entitled to paid time away with no specified limit as needed for sick, vacation, bereavement, jury duty, holidays, floating holiday, etc. subject to manager approval.
For more details about benefits, please visit our CarMax Benefits website.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
See All 87 Business Office Associate Jobs in California
Find roles in California that match your experience and apply in just a few clicks.
Find JobsBusiness Office Associate Jobs by City in California
Where California roles are concentrated, by current openings.
Business Office Associate Job Market in California
A snapshot from current California openings, updated as new roles post.
Who's Hiring
- Carmax Business Services21
- State Street12
- Vituity5
- UBS4
Top Industries Hiring
- Banking & Financial Services19
- Investment & Asset Management16
- Healthcare & Medical Services7
- Biotechnology & Pharmaceuticals5
- Construction & Real Estate3
What California Employers Look For
The qualifications that appear most often in business office associate jobs across California.
- One to two years of experience in medical billing or healthcare front-office administration in California
- Working knowledge of California-specific insurance payers, including Medi-Cal billing procedures
- Proficiency in electronic health record systems such as Epic, Cerner, or AthenaHealth
- Strong understanding of ICD-10 coding, CPT codes, and revenue cycle fundamentals
- Associate degree or higher in business administration, health information management, or a related field
- Demonstrated ability to handle patient account collections and insurance follow-up in a high-volume environment
Business Office Associate Jobs in California: Frequently Asked Questions
How do you become a business office associate in California?
Most California employers require at least an associate degree in business administration, health information management, or a related field, along with hands-on experience in medical billing or front-office operations. While California does not mandate a single state license for the role, many employers strongly prefer candidates who hold a Certified Professional Biller credential from the American Academy of Professional Coders or a Certified Revenue Cycle Specialist designation, both recognized widely by California healthcare systems.
How much do business office associates make in California?
Business office associates in California earn a median of about $48,460 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $36,190 for the lowest 10% to over $73,220 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire business office associates in California?
Employers hiring business office associates in California right now include State Street, Carmax Business Services, and Carmax Business Services, based on current listings on Migrate Mate as of June 2026. California's large integrated health networks and university medical centers account for a significant share of ongoing openings, particularly in revenue cycle and patient accounts departments.
Which California cities have the most business office associate jobs?
Irvine, Los Angeles, and San Francisco have the most business office associate openings in California. Los Angeles leads because of its concentration of major hospital networks, specialty clinics, and corporate headquarters, while Sacramento's density of state government health agencies and UC Davis Health drives demand there, and San Diego's large military-affiliated medical centers and biotech-adjacent healthcare groups sustain consistent hiring.
Are there remote business office associate jobs in California?
Yes, and they are more common than in many healthcare roles because billing, insurance verification, and account follow-up work can be done off-site once systems access is established. About 10% of business office associate openings tied to California are remote or hybrid as of June 2026, with remote options appearing most often in revenue cycle, medical billing, and insurance authorization positions rather than front-desk or patient-facing roles.
How can I get hired as a business office associate in California with little or no experience?
The most realistic entry path is a patient services representative or medical receptionist role at a California clinic or hospital, which builds the scheduling, insurance verification, and EHR skills employers expect. Large California health systems such as Kaiser Permanente and Dignity Health run structured administrative onboarding programs for candidates new to healthcare operations. Completing a medical billing certificate through a California community college and gaining familiarity with Medi-Cal billing procedures gives candidates a concrete edge over other applicants without prior experience.
Where can I find and apply to business office associate jobs in California?
You can find and apply to business office associate jobs in California on Migrate Mate, which lists current California openings across healthcare systems, higher education, and business services. Find roles that fit your experience and location and apply directly to each employer through the listing.
See All 87 Business Office Associate Jobs in California
Find roles in California that match your experience and apply in just a few clicks.
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