Care Assistant Jobs in Oklahoma

Job Description: Care Coordinator Assistant

Position Title: Care Coordinator Assistant
Reports Directly To: Caregiver Manager
Employment Type: Full-Time hourly
Location: In-Home and Office-Based

Position Summary

The Care Coordinator Assistant provides direct non-medical support to clients in their homes while also assisting with office and administrative functions. This hybrid role combines compassionate caregiving with organizational and clerical responsibilities to ensure excellent client care and efficient business operations. Care Coordinator Assistant position must be capable of covering caregiver shifts, performing client visits, assisting with intake paperwork, and supporting office operations during business hours.

The ideal candidate is dependable, professional, detail-oriented, and capable of balancing hands-on client assistance with administrative tasks.

Essential Duties and Responsibilities

Personal Care & Client Support

• Assist clients with activities of daily living (ADLs), including:
• Personal hygiene and grooming
• Dressing and mobility assistance
• Toileting assistance
• Meal preparation and feeding assistance
• Provide companionship and emotional support.
• Assist with light housekeeping, laundry, and household organization.
• Accompany clients to appointments, errands, and community activities.
• Monitor client condition and report changes to supervisors.
• Maintain accurate client service notes and documentation.
• Ensure client dignity, privacy, and safety at all times.
• Serve as last minute shift coverage for difficult to reschedule call-in’s.

Administrative Support

• Answer incoming phone calls and direct inquiries appropriately.
• Complete Prospect forms for inquires.
• Perform document filing of client and employee files.
• Assist with onboarding paperwork, copy packets and ensure applicants complete forms.
• Perform and document reference checks on viable candidates per Caregiver Manager.
• Assist with tracking and notifications for caregiver expiring documents and certifications.
• Process weekly outbound invoices to clients via post office mail.
• Scan to pdf and upload client and employee documents to ERM.
• Scan to pdf & email accountant all incoming bills and file accordingly.
• Prepare reports, spreadsheets, correspondence, and forms as directed by Caregiver Manager or Administrator.
• Monitor office supply inventory and request supplies as needed.
• Support compliance with company policies and regulatory requirements.
• Monitor office (phones, mail drop off, walk-in’s) while Caregiver Manager is off site performing supervision visits.

Customer Service

• Serve as a professional representative of the company.
• Communicate effectively with clients, families, caregivers, healthcare providers, and community partners.
• Maintain confidentiality of client and company information.

Qualifications

Required

• High school diploma or GED.
• Minimum 4 years experience in personal caregiving in a home setting.
• Verifiable administrative skills including: phone etiquette & accurate message-taking, typing, organization, professional written communication, positive in-person presentation, etc.
• Valid driver's license and reliable personal transportation.
• Ability to pass background and motor vehicle record screening.
• Basic computer proficiency, including: word processing, data spreadsheets, email management, internet skills, phone application use, etc.
• Strong verbal and written communication skills.
• Must be able to work in homes that have pets.
• Must be able to work in homes where residents have smoked cigarettes/cigars.

Preferred

• Experience in home care senior services.
• Administrative Assistant experience.

Physical Requirements

• Ability to lift, transfer, and assist clients up to company policy limits.
• Ability to stand, walk, bend, kneel, and reach for extended periods.
• Ability to travel between client homes and office locations.
• Ability to operate standard office equipment.

Competencies

• Compassion and empathy
• Professionalism
• Maintain Appropriate Boundaries
• Dependability
• Time management
• Organization & Attention to detail
• Problem-solving
• Multitasking
• Confidentiality
• Customer service excellence
• Consistent Interactions

Pay: From $18.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Referral program
• Vision insurance

Application Question(s):

• Will you be able to attend to a client in their home last minute as needed?
• Are you available to work Monday through Friday during the day?
• Would you be able to work other times than Monday through Friday daytime if needed occasionally?

Work Location: In person