Project Assistant Jobs at Jobot with Visa Sponsorship
Project Assistant jobs at Jobot span client sites across technology, finance, and other industries, where coordinators manage project timelines, documentation, and administrative workflows. For international candidates, Jobot has sponsored work visas for this function, making it a viable target if you're on F-1 OPT, holding TN visa status, or planning an H-1B visa transfer.
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Get Access To All JobsINTRODUCTION
Build Your Construction Career with High-Visibility Projects and a Clear Path to Project Management. This Jobot Job is hosted by: Howard Santos. Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.
Salary: $80,000 - $120,000 per year
A bit about us:
A well-established construction organization is seeking an Assistant Project Manager to support the successful execution of multiple active projects. This position works closely with Project Managers, Superintendents, accounting personnel, subcontractors, architects, consultants, and ownership teams to keep project documentation, schedules, costs, and closeout requirements organized and moving forward. This is an excellent opportunity for a construction professional who enjoys coordinating multiple priorities, communicating across project teams, and developing the hands-on experience needed to advance into a Project Manager position.
Why join us?
- Competitive base compensation
- Exposure to multiple construction projects and project stakeholders
- Direct partnership with experienced Project Managers and field leadership
- Opportunity to strengthen project management, cost control, and documentation skills
- Visible role with meaningful responsibility throughout the project lifecycle
- Collaborative environment that values organization, accountability, and professional development
JOB DETAILS
The Assistant Project Manager will provide project coordination and administrative support across multiple construction projects. The position will help maintain project documentation, manage submittals and RFIs, track change orders, support subcontractor billing, assist field personnel, and coordinate project closeout activities. Success in this role requires strong organization, attention to detail, deadline management, and the ability to move between competing project priorities throughout the day.
Key Responsibilities
- Partner with Project Managers to prepare, maintain, and distribute weekly project documentation, including submittal logs, RFI logs, and change order logs.
- Review contract documents and project drawings to identify required submittals and documentation.
- Coordinate and manage the submittal process from initial preparation through review, approval, distribution, and final documentation.
- Attend owner, architect, and contractor meetings as needed and prepare accurate meeting minutes and follow-up documentation.
- Review project drawings, specifications, and related documents to support project coordination.
- Assist Project Managers in identifying potential cost or schedule impacts resulting from owner, architect, consultant, or subcontractor requests.
- Prepare, process, track, and distribute subcontractor change orders.
- Maintain organized records of project correspondence, approvals, pricing, and supporting documentation.
- Support the creation and maintenance of project billing schedules.
- Request, collect, review, and track monthly subcontractor invoices.
- Coordinate project closeout requirements, including warranties, operation and maintenance manuals, as-built documentation, and other required deliverables.
- Provide field teams with requested documentation and project information.
- Communicate regularly with subcontractors and internal project stakeholders regarding outstanding documentation and deadlines.
- Assist with project reporting, schedule updates, document control, and administrative coordination.
- Provide peer training and procedural support when needed.
- Contribute to a collaborative and accountable workplace through professionalism, responsiveness, and a positive approach.
The core responsibilities above preserve the attached position’s emphasis on project logs, submittals, meeting documentation, drawings, cost and schedule impacts, change orders, subcontractor invoices, field support, and project closeout.
QUALIFICATIONS
- Three to five years of experience within the construction industry.
- Previous experience supporting construction projects in a Project Engineer, Project Coordinator, or Assistant Project Manager capacity is preferred.
- Working knowledge of RFIs, submittals, change orders, project documentation, and construction closeout processes.
- Ability to read and develop a practical understanding of project drawings and specifications.
- Proficiency with Microsoft Office Suite.
- Experience with Microsoft Project or comparable scheduling software.
- Strong written and verbal communication skills.
- Ability to manage deadlines and shift between multiple projects and priorities.
- High level of organization, accuracy, and attention to detail.
- Professional communication style when working with internal teams, subcontractors, consultants, architects, and clients.
- Ability to work effectively in both office and active project environments.
Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy.
Want to learn more about this role and Jobot?
Click our Jobot logo and follow our LinkedIn page!
INTRODUCTION
Build Your Construction Career with High-Visibility Projects and a Clear Path to Project Management. This Jobot Job is hosted by: Howard Santos. Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.
Salary: $80,000 - $120,000 per year
A bit about us:
A well-established construction organization is seeking an Assistant Project Manager to support the successful execution of multiple active projects. This position works closely with Project Managers, Superintendents, accounting personnel, subcontractors, architects, consultants, and ownership teams to keep project documentation, schedules, costs, and closeout requirements organized and moving forward. This is an excellent opportunity for a construction professional who enjoys coordinating multiple priorities, communicating across project teams, and developing the hands-on experience needed to advance into a Project Manager position.
Why join us?
- Competitive base compensation
- Exposure to multiple construction projects and project stakeholders
- Direct partnership with experienced Project Managers and field leadership
- Opportunity to strengthen project management, cost control, and documentation skills
- Visible role with meaningful responsibility throughout the project lifecycle
- Collaborative environment that values organization, accountability, and professional development
JOB DETAILS
The Assistant Project Manager will provide project coordination and administrative support across multiple construction projects. The position will help maintain project documentation, manage submittals and RFIs, track change orders, support subcontractor billing, assist field personnel, and coordinate project closeout activities. Success in this role requires strong organization, attention to detail, deadline management, and the ability to move between competing project priorities throughout the day.
Key Responsibilities
- Partner with Project Managers to prepare, maintain, and distribute weekly project documentation, including submittal logs, RFI logs, and change order logs.
- Review contract documents and project drawings to identify required submittals and documentation.
- Coordinate and manage the submittal process from initial preparation through review, approval, distribution, and final documentation.
- Attend owner, architect, and contractor meetings as needed and prepare accurate meeting minutes and follow-up documentation.
- Review project drawings, specifications, and related documents to support project coordination.
- Assist Project Managers in identifying potential cost or schedule impacts resulting from owner, architect, consultant, or subcontractor requests.
- Prepare, process, track, and distribute subcontractor change orders.
- Maintain organized records of project correspondence, approvals, pricing, and supporting documentation.
- Support the creation and maintenance of project billing schedules.
- Request, collect, review, and track monthly subcontractor invoices.
- Coordinate project closeout requirements, including warranties, operation and maintenance manuals, as-built documentation, and other required deliverables.
- Provide field teams with requested documentation and project information.
- Communicate regularly with subcontractors and internal project stakeholders regarding outstanding documentation and deadlines.
- Assist with project reporting, schedule updates, document control, and administrative coordination.
- Provide peer training and procedural support when needed.
- Contribute to a collaborative and accountable workplace through professionalism, responsiveness, and a positive approach.
The core responsibilities above preserve the attached position’s emphasis on project logs, submittals, meeting documentation, drawings, cost and schedule impacts, change orders, subcontractor invoices, field support, and project closeout.
QUALIFICATIONS
- Three to five years of experience within the construction industry.
- Previous experience supporting construction projects in a Project Engineer, Project Coordinator, or Assistant Project Manager capacity is preferred.
- Working knowledge of RFIs, submittals, change orders, project documentation, and construction closeout processes.
- Ability to read and develop a practical understanding of project drawings and specifications.
- Proficiency with Microsoft Office Suite.
- Experience with Microsoft Project or comparable scheduling software.
- Strong written and verbal communication skills.
- Ability to manage deadlines and shift between multiple projects and priorities.
- High level of organization, accuracy, and attention to detail.
- Professional communication style when working with internal teams, subcontractors, consultants, architects, and clients.
- Ability to work effectively in both office and active project environments.
Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy.
Want to learn more about this role and Jobot?
Click our Jobot logo and follow our LinkedIn page!
See all 92+ Project Assistant Jobs at Jobot
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Project Assistant Jobs at Jobot.
Get Access To All JobsTips for Finding Project Assistant Jobs at Jobot
Align your resume to staffing workflows
Jobot fills Project Assistant roles that support client-facing project delivery, not just internal operations. Highlight experience with task tracking tools, meeting coordination, and cross-functional communication to match what their clients actually request.
Clarify your OPT cap-gap eligibility early
If your F-1 OPT expires before an H-1B takes effect on October 1, confirm with your DSO whether cap-gap protection applies. Jobot's recruiters need this timeline upfront so they can structure an offer that bridges the gap without a status interruption.
Target Jobot openings tagged for immediate placement
Staffing firms like Jobot often post Project Assistant roles tied to active client contracts with tight start dates. Filter for listings that specify contract-to-hire or direct placement, since those roles are more likely to move quickly through the offer and filing process.
Confirm TN eligibility before your recruiter screen
TN status for Project Assistant roles typically requires a qualifying professional category under USMCA. Before your first recruiter call, verify your job duties map to an eligible TN classification so Jobot's team can accurately assess sponsorship feasibility from the start.
Ask about H-1B transfer timing during offer negotiation
If you already hold H-1B status with another employer, Jobot can file a transfer petition, and you can start working once USCIS receives it. Raise this during offer negotiation so the start date reflects USCIS receipt timelines, not just client availability.
Use Migrate Mate to find open Project Assistant roles at Jobot
Jobot posts Project Assistant openings across multiple client verticals at different times. Use Migrate Mate to filter specifically for Jobot listings that include visa sponsorship, so you're applying to roles where sponsorship is already confirmed rather than negotiating it after the fact.
Frequently Asked Questions
Does Jobot sponsor H-1B visas for Project Assistants?
Yes, Jobot has sponsored H-1B visas for Project Assistant roles. As a staffing and recruiting firm, Jobot can act as the petitioning employer for both new H-1B filings and transfers from existing H-1B holders. Sponsorship availability depends on the specific client engagement and role, so confirm sponsorship intent with your recruiter before accepting an offer.
Which visa types are commonly used for Project Assistant roles at Jobot?
Jobot supports H-1B, F-1 OPT, and TN visa holders for Project Assistant positions. F-1 OPT is often the most straightforward path for recent graduates already authorized to work, while TN applies to Canadian and Mexican nationals whose role qualifies under USMCA professional categories. H-1B sponsorship is available but tied to specific client engagements and role requirements.
What qualifications or experience are expected for Project Assistant roles at Jobot?
Most Project Assistant roles at Jobot require a bachelor's degree in business administration, communications, or a related field, along with hands-on experience supporting project coordination, scheduling, or documentation. Proficiency in project management tools such as Asana, Jira, or Microsoft Project is frequently requested. Client-specific requirements vary, so review each listing carefully before applying.
How do I apply for Project Assistant jobs at Jobot?
Use Migrate Mate to browse Project Assistant openings at Jobot that include visa sponsorship. Filter by role and employer to find active listings, then apply directly through the platform. When you connect with a Jobot recruiter, disclose your visa status upfront and ask specifically which sponsorship types are available for that client engagement before moving forward in the process.
How do I plan my timeline if Jobot is filing an H-1B for me?
If you're not already on H-1B status, new cap-subject petitions are subject to the annual lottery with a start date of October 1. USCIS typically opens registration in March. If you're transferring an existing H-1B, work can begin once USCIS receives the petition. Build your job search timeline around these windows and discuss expected start dates with your Jobot recruiter accordingly.