Program Associate Jobs at Medpace with Visa Sponsorship
Program Associate jobs at Medpace sit at the operational core of clinical research, supporting study teams across regulatory submissions, protocol management, and sponsor communications. Medpace has an established record of sponsoring international candidates for this function, making it a viable target for visa-dependent job seekers in the science and research space.
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Get Access To All JobsJOB SUMMARY
We are seeking an experienced IT Project Manager to join our Software Development team. In this role, you will lead the planning, execution, and delivery of custom software projects that support our clinical and business operations. You'll work closely with developers, business stakeholders, and IT leadership to ensure our internally developed software solutions are delivered on time, within scope, and aligned with organizational goals.
Responsibilities:
- Lead end-to-end project management for custom software development initiatives, from initiation through deployment and post-launch support;
- Develop and maintain detailed project plans, timelines, and resource allocation schedules;
- Facilitate communication between IT development teams, business stakeholders, and executive leadership;
- Define project scope, goals, and deliverables in collaboration with stakeholders and technical teams;
- Identify, track, and mitigate project risks and issues, escalating as appropriate;
- Manage project documentation, including requirements, status reports, and change requests;
- Coordinate sprint planning, stand-ups, and retrospectives for teams using Agile/Scrum methodologies;
- Ensure software development projects comply with relevant regulatory, quality, and data integrity standards (e.g., GxP, 21 CFR Part 11, SOx);
- Support change management and user adoption efforts for newly deployed software, including working with the business to run pilot studies; and
- Conduct post-project reviews to capture lessons learned and improve future project delivery.
QUALIFICATIONS
Required:
- Bachelor's degree in Information Technology, Computer Science, Business Administration, or related field (or equivalent experience);
- 3+ years of experience managing IT or software development projects;
- Strong understanding of software development lifecycle (SDLC) methodologies, including Agile;
- Excellent verbal and written communication skills, with the ability to translate technical concepts for non-technical stakeholders;
- Proficiency with change management tools (e.g., Microsoft Azure DevOps);
- Strong organizational skills with the ability to manage multiple concurrent projects; and
- Demonstrated experience managing project timelines and cross-functional teams.
Preferred:
- PMP, CSM, or other relevant project management certification;
- Experience working in a Contract Research Organization, pharmaceutical, biotech, or other regulated life sciences environment;
- Familiarity with regulatory requirements such as GxP, 21 CFR Part 11, HIPAA, or SOx;
- Experience managing custom software development projects (rather than only vendor/COTS implementations); and
- Working knowledge of software development concepts sufficient to engage credibly with engineering teams.
MEDPACE OVERVIEW:
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries.
WHY MEDPACE?:
When you join Medpace, you become part of an innovative team that brings cutting-edge therapies to market while building a meaningful and rewarding career focused on scientific excellence and improving patient outcomes around the world through continuous learning and cross-functional collaboration.
-
Purpose-Driven Work + Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence
-
Collaborative Culture + Contribute to an interactive team environment that empowers decision making, creative thinking, and continuous learning through open communication and mutual trust.
-
Leadership throughout Medpace is both accessible and approachable
-
Continuous Growth & Development + Office based environment with on-site mentors
- Defined career paths with clear advancement opportunities
- Industry renowned onboarding and training programs designed to accelerate professional development
- Ongoing training and continuous learning opportunities throughout your career
-
An environment that encourages employees to influence change, contribute ideas, and grow quickly
-
Other Employee Benefits + Competitive compensation programs that recognize and reward performance
- Comprehensive health, wellness, retirement, and PTO benefits
- Office based culture with occasional WFH that provides flexibility for eligible positions after training
-
Company-sponsored social events and intramural sports
-
Cincinnati Headquarters Experience + A modern corporate campus designed to support collaboration and productivity
- Multiple on-site dining options in the heart of Madison Square
- Free on-site parking
- Convenient access to on-site 24-7 fitness and wellness facilities
WHAT TO EXPECT NEXT
A Medpace team member will review your application and if your profile matches our current needs, you will be contacted for an interview. While we review all applications carefully, we are unable to respond to every applicant, and only candidates selected for interviews will be contacted.
JOB SUMMARY
We are seeking an experienced IT Project Manager to join our Software Development team. In this role, you will lead the planning, execution, and delivery of custom software projects that support our clinical and business operations. You'll work closely with developers, business stakeholders, and IT leadership to ensure our internally developed software solutions are delivered on time, within scope, and aligned with organizational goals.
Responsibilities:
- Lead end-to-end project management for custom software development initiatives, from initiation through deployment and post-launch support;
- Develop and maintain detailed project plans, timelines, and resource allocation schedules;
- Facilitate communication between IT development teams, business stakeholders, and executive leadership;
- Define project scope, goals, and deliverables in collaboration with stakeholders and technical teams;
- Identify, track, and mitigate project risks and issues, escalating as appropriate;
- Manage project documentation, including requirements, status reports, and change requests;
- Coordinate sprint planning, stand-ups, and retrospectives for teams using Agile/Scrum methodologies;
- Ensure software development projects comply with relevant regulatory, quality, and data integrity standards (e.g., GxP, 21 CFR Part 11, SOx);
- Support change management and user adoption efforts for newly deployed software, including working with the business to run pilot studies; and
- Conduct post-project reviews to capture lessons learned and improve future project delivery.
QUALIFICATIONS
Required:
- Bachelor's degree in Information Technology, Computer Science, Business Administration, or related field (or equivalent experience);
- 3+ years of experience managing IT or software development projects;
- Strong understanding of software development lifecycle (SDLC) methodologies, including Agile;
- Excellent verbal and written communication skills, with the ability to translate technical concepts for non-technical stakeholders;
- Proficiency with change management tools (e.g., Microsoft Azure DevOps);
- Strong organizational skills with the ability to manage multiple concurrent projects; and
- Demonstrated experience managing project timelines and cross-functional teams.
Preferred:
- PMP, CSM, or other relevant project management certification;
- Experience working in a Contract Research Organization, pharmaceutical, biotech, or other regulated life sciences environment;
- Familiarity with regulatory requirements such as GxP, 21 CFR Part 11, HIPAA, or SOx;
- Experience managing custom software development projects (rather than only vendor/COTS implementations); and
- Working knowledge of software development concepts sufficient to engage credibly with engineering teams.
MEDPACE OVERVIEW:
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries.
WHY MEDPACE?:
When you join Medpace, you become part of an innovative team that brings cutting-edge therapies to market while building a meaningful and rewarding career focused on scientific excellence and improving patient outcomes around the world through continuous learning and cross-functional collaboration.
-
Purpose-Driven Work + Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence
-
Collaborative Culture + Contribute to an interactive team environment that empowers decision making, creative thinking, and continuous learning through open communication and mutual trust.
-
Leadership throughout Medpace is both accessible and approachable
-
Continuous Growth & Development + Office based environment with on-site mentors
- Defined career paths with clear advancement opportunities
- Industry renowned onboarding and training programs designed to accelerate professional development
- Ongoing training and continuous learning opportunities throughout your career
-
An environment that encourages employees to influence change, contribute ideas, and grow quickly
-
Other Employee Benefits + Competitive compensation programs that recognize and reward performance
- Comprehensive health, wellness, retirement, and PTO benefits
- Office based culture with occasional WFH that provides flexibility for eligible positions after training
-
Company-sponsored social events and intramural sports
-
Cincinnati Headquarters Experience + A modern corporate campus designed to support collaboration and productivity
- Multiple on-site dining options in the heart of Madison Square
- Free on-site parking
- Convenient access to on-site 24-7 fitness and wellness facilities
WHAT TO EXPECT NEXT
A Medpace team member will review your application and if your profile matches our current needs, you will be contacted for an interview. While we review all applications carefully, we are unable to respond to every applicant, and only candidates selected for interviews will be contacted.
See all 68+ Program Associate Jobs at Medpace
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Get Access To All JobsTips for Finding Program Associate Jobs at Medpace
Frame Your Degree Around Clinical Research Operations
Medpace recruits Program Associates from life sciences, pharmacy, and biomedical fields. When you apply, position your degree and any lab or research coordination experience directly against the clinical trial lifecycle, not just general science coursework.
Confirm OPT STEM Extension Eligibility Before Applying
If you're on F-1 OPT, verify your degree qualifies for the 24-month STEM extension. Medpace operates in a STEM-designated field, so a timely extension filing with USCIS gives both you and the employer a longer runway before an H-1B petition is needed.
Use Migrate Mate to Surface Open Program Associate Listings
Medpace posts Program Associate openings across multiple sites and therapeutic areas simultaneously. Use Migrate Mate to filter specifically for Medpace Program Associate roles that include visa sponsorship, so you're not manually tracking dozens of postings.
Address Sponsor Communication Experience in Your Application
Medpace Program Associates interface directly with pharmaceutical and biotech sponsors. Highlighting any prior experience managing external stakeholder communications or regulatory document workflows strengthens your profile for the roles most likely to receive sponsorship support.
Ask Recruiters Specifically About H-1B Cap-Subject Timing
If you're not currently in H-1B status, clarify with Medpace's recruiting team whether your start date aligns with the April 1 cap-subject activation window. Misaligned timelines are a common sticking point that can delay or complicate your transition.
Understand How PERM Labor Certification Affects Your Green Card Path
Medpace sponsors EB-2 and EB-3 green cards, both of which require DOL PERM labor certification. For Program Associates from high-demand countries, understanding your priority date position early helps you plan whether to pursue adjustment of status or consular processing.
Frequently Asked Questions
Does Medpace sponsor H-1B visas for Program Associates?
Yes, Medpace sponsors H-1B visas for Program Associate roles. The position typically qualifies as a specialty occupation under USCIS criteria given the degree requirements in life sciences or a related field. If you're transitioning from F-1 OPT, timing your application around the H-1B visa cap registration window in March is critical to avoid gaps in work authorization.
Which visa types does Medpace commonly use for Program Associate roles?
Medpace supports a range of visa categories for Program Associates, including H-1B, F-1 OPT and CPT, TN visa for Canadian and Mexican nationals, J-1 visa for exchange visitors, and EB-2 and EB-3 immigrant visas for longer-term sponsorship. The right category depends on your nationality, education level, and where you are in your career. F-1 OPT is the most common entry point for recent graduates.
What qualifications does Medpace expect for Program Associate positions?
Medpace generally looks for a bachelor's degree in a life science, pharmacy, or health-related field. Familiarity with clinical trial processes, regulatory documentation, and Good Clinical Practice guidelines is valued. Prior internship or co-op experience in a clinical research organization or pharmaceutical setting strengthens your application, particularly if you've supported study startup, protocol amendments, or sponsor interactions.
How do I apply for Program Associate jobs at Medpace?
You can browse current Program Associate openings on Medpace's careers portal, where postings are organized by therapeutic area and location. For visa-sponsored roles specifically, Migrate Mate aggregates Medpace Program Associate positions that include sponsorship so you can filter efficiently. When you apply, tailor your resume to the clinical research responsibilities in the job description rather than submitting a generic science CV.
How do I plan my timeline if Medpace is sponsoring my H-1B as a Program Associate?
If you're starting on F-1 OPT, Medpace would need to file your H-1B petition during the March registration window for an October 1 start. For a STEM OPT extension, you must file with USCIS at least 90 days before your current OPT expires. Build in time for USCIS processing and communicate your authorization end date to Medpace's HR team early so the petition timeline doesn't catch anyone off guard.