Program Associate Jobs at The University of Texas at Austin with Visa Sponsorship

Job Posting Title:

Senior Student Program Coordinator of Regional Recruitment - Office of Admissions

Hiring Department:

Enrollment Management

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt from FLSA

Earliest Start Date:

May 04, 2026

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Must be eligible to work in the United States on a full-time basis for any employer. Position is located in Austin, TX.

Position Purpose

The Senior Student Program Coordinator supports the university’s undergraduate admissions and outreach efforts by managing recruitment and operations amongst the Texas Ambassadors.

Responsibilities

- Set strategic, data-driven priorities to meet recruitment goals. Develop and implement call project objectives, and assign to student employees for implementation.
- Hire, train, supervise, and evaluate direct student employee reports who work in the Welcome Center, conduct tours, and participate in student outreach. In consultation with the Assistant Director over the Texas Ambassadors, oversee the planning/design of programs, activities, events, budgeting, purchasing, monitoring performance, reporting, and assessment for all activities.
- Oversee group visit requests and assignments. Ensure communication with groups is accurate and timely, coordinate staffing and all other needs for group visits.
- Evaluate applicants for admission and oversee the file review activities of the Recruitment team. Facilitate Recruitment's contributions to the scholarship award process.
- Meet with prospective and current UT students through admissions counseling appointments. Give presentations about the university to prospective students and families. Respond to emails in the admissions inboxes, assist with phone support or other office priorities as needed.
- Represent the university and support regional outreach by traveling to recruitment events, panels, meetings, and other functions in the area. Drive a personal vehicle, rental car, or university vehicle.
- Other duties as assigned.

Required Qualifications

Bachelor’s degree in a related field. 5 years of experience in university admissions, recruitment, welcome/visitors center, or tour guide supervision. Experience assisting or counseling students. Experience using Microsoft Office and standard office equipment. Experience in preparing and conducting presentations. Experience providing customer support or service. Strong interpersonal, organizational, analytical, and communication skills. Ability to manage multiple tasks, projects, and priorities. Excellent written and verbal communication skills; professional demeanor. Proficiency in using CRM systems and data analysis tools. Valid Texas Driver’s License.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bilingual in English and Spanish. More than 2 years of Admissions/Higher education/Welcome Center experience. Experience with UT Austin policies, procedures, and programs. Familiarity with The University of Texas at Austin's academic offerings and student life. Direct experience working for a competitive and highly selective institution. Advanced experience using Microsoft Office and customer databases. Ability to communicate professionally and empathetically with parents and students. Experience in a fast-paced environment. Demonstrated ability to successfully build, nurture, and balance professional relationships to achieve tasks.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$50,000

Working Conditions

- Occasional evening and weekend events.
- Office environment with regular travel to recruitment events.
- Use of personal, rental, or university vehicles for travel.
- Use of golf cart on campus.
- May work in extreme temperatures.
- Repetitive use of a keyboard at a workstation.
- Use of manual dexterity.
- Lifting and moving.

Required Materials

- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish) [PDF]
- Right to Work Poster (English) [PDF]
- Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.