Program Associate Jobs at GFT with Visa Sponsorship

INTRODUCTION

GFT is seeking an Assistant Proposal Specialist to join our BD&M team! This role follows a hybrid remote work model and can be based in one of the following areas – Los Angeles or Orange County!

At GFT, we’re not just pursuing projects—we’re strategically capturing opportunities that shape our communities. The Strategic Growth Office is the engine behind GFT’s enterprise-wide growth. It fuels our most significant pursuits by aligning talent, insights, and strategy to win complex, high-impact projects. From vision through delivery, we partner across all Business Groups to develop compelling, competitive proposals that reflect our core values and technical excellence.

ROLE AND RESPONSIBILITIES

As an Assistant Proposal Specialist you will support business development activities and the planning, development, and production of statements of qualifications, proposals, and presentations for municipal, state, and private clients. This position offers the ideal environment to engage in meaningful mentorship and professional development, build foundational skills, and explore career pathways as you grow within the industry. In this capacity, you will be responsible for the following:

• Assist during proposal development and support the research, writing, editing, formatting, and quality checking of text for preparation of proposals, statements of qualifications, and presentations
• Perform subconsultant data collection and organization tasks for proposal teams, including contacting subconsultants, outlining requirements, and organizing and distributing information
• Maintain proposal team server files and other repositories of information for use during active proposals
• Assist with proposal formatting, printing, and production
• Attend proposal meetings, take notes, and help maintain and update meeting information on a regular basis and as requested
• Research and compile information from a variety of internal and external databases, internet and intranet sites, and other internal data sources (including resumes, project descriptions, boilerplate text, etc.)
• Coordinate with internal departments to obtain required information for proposal or SOQ preparation
• Assist with the archiving of proposal content and upload to appropriate internal databases or servers as part of proposal closeout procedures in a timely and quality manner
• Participate in BD team training and knowledge sharing activities and demonstrate progressive ability over time to incorporate best practices into daily work assignments
• Perform self-check of work products to comply with client requirements, eliminate repeat errors, and demonstrate continuous improvement in work products
• Coordinate independent quality control review in accordance with BD team quality procedures

BASIC QUALIFICATIONS

What you will bring to our firm:

• Associate’s or Bachelor’s Degree in marketing, journalism, communications, or business
• 0-2 years of experience working in a related industry

PREFERRED QUALIFICATIONS

What we prefer you bring:

• Knowledge and understanding of business writing/editing/formatting principles and practices
• Excellent inter-personal and communication skills
• Ability to work well as part of a team and independently in a fast-paced, deadline-driven environment
• Excellent task management, time management, multi-tasking, collaboration, and resourcefulness skills
• Proficiency in Microsoft Office applications
• Experience using Adobe Creative Suite InDesign preferred
• Experience using AI tools, such as ChatGPT, is preferred

COMPENSATION

The salary range for this role is $60,000 - $70,000. Salary is dependent upon experience and geographic location.

FEATURED BENEFITS

- Hybrid (in-person and remote) work environment.
- Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
- Tax-deferred 401(k) savings plan.
- Competitive paid-time-off (PTO) accrual.
- Tuition reimbursement for continued education.
- Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
- Incentive compensation for eligible positions.

LOCATION

Location: Los Angeles; Santa Ana; Orange County

EMPLOYMENT STATUS

Full-Time

CORE BUSINESS HOURS

8:00 AM – 5:00 PM

GFT does require the successful completion of a criminal background check for all advertised positions.

Applicants in the County of Los Angeles

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Applicants in the City of San Francisco

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Applicants in the State of California

Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.

GFT: Ingenuity That Shapes Lives™ is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law. Unsolicited resumes from third party agencies will be considered the property of GFT.