Operations Jobs at University of Chicago with Visa Sponsorship
University of Chicago hires for Operations roles across its academic medical center, research divisions, and administrative units, covering functions from facilities and logistics to project management and compliance. The university has a consistent track record of sponsoring international candidates across a range of visa types for qualified Operations professionals.
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BSD BMD - Administration
About the Department
The Ben May Department for Cancer Research (BMD) is a community of faculty, other academic appointees, students, postdoctoral fellows and scholars with a common goal. We believe the first step toward preventing or curing cancer is basic research on the intricacies of the human body and the molecular, cellular, and genetic events that lead to cancer. Advances in our fundamental understanding of cancer can then be translated into better methods of prevention and diagnosis.
Job Summary
The Operations Manager will manage the day-to-day operations of the Ben May Department for Cancer Research, collaborating closely with the Faculty Chair and the Basic Science Executive Administrator to provide operational support.
Responsibilities
- Provide comprehensive operational support to the Faculty Chair and Executive Administrator.
- Serve as a primary liaison between the Department, BSD, and University partners to proactively identify issues and implement process improvements.
- Coordinate operational components of fiscal and budgetary activities in collaboration with the Executive Administrator and Financial Administrator.
- Ensure departmental compliance with BSD and University policies, procedures, and guidelines.
- Supervise and develop departmental support staff.
- Partner with the Department and People Service Delivery team to coordinate recruitment, onboarding, and transitions for faculty and staff.
- Support execution of staff-related processes and maintain documentation in accordance with institutional standards.
- Lead training initiatives to ensure staff adherence to policies and procedures.
- Coordinate administrative and operational components of the Ludwig Center for Cancer Research.
- Serve as the primary departmental point of contact for facilities and space-related matters, including repairs, temperature regulation, power outages, flooding emergencies, and key access.
- Oversee equipment inventory audits and related compliance requirements.
- Oversee departmental website content and coordinate updates to ensure accuracy and visibility.
- Manage departmental social media presence to highlight research, faculty achievements, and key initiatives.
- Coordinate with Executive Assistant on internal communications and department distribution lists.
- Analyze operational processes to identify opportunities for increased efficiency and improved service delivery.
- Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.
- Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Experience:
- Demonstrated experience managing multiple projects, competing deadlines, and budgets.
- Experience in handling coordination of large initiatives, including logistics and adhering to timelines.
- Supervisory experience.
Preferred Competencies
- Commitment to providing a high level of service and working in a team environment.
- High degree of professionalism.
- Attention to detail.
- Ability to handle confidential information with utmost discretion.
- Excellent interpersonal, verbal, and written communication skills.
- Ability to handle multiple tasks simultaneously and under tight deadlines.
- Strong analytical and organizational skills.
- Familiarity with basic data organization and analysis.
Working Conditions
- Office environment.
Application Documents
- Resume (required)
- Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
40
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$60,000.00 - $75,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to
Department
BSD BMD - Administration
About the Department
The Ben May Department for Cancer Research (BMD) is a community of faculty, other academic appointees, students, postdoctoral fellows and scholars with a common goal. We believe the first step toward preventing or curing cancer is basic research on the intricacies of the human body and the molecular, cellular, and genetic events that lead to cancer. Advances in our fundamental understanding of cancer can then be translated into better methods of prevention and diagnosis.
Job Summary
The Operations Manager will manage the day-to-day operations of the Ben May Department for Cancer Research, collaborating closely with the Faculty Chair and the Basic Science Executive Administrator to provide operational support.
Responsibilities
- Provide comprehensive operational support to the Faculty Chair and Executive Administrator.
- Serve as a primary liaison between the Department, BSD, and University partners to proactively identify issues and implement process improvements.
- Coordinate operational components of fiscal and budgetary activities in collaboration with the Executive Administrator and Financial Administrator.
- Ensure departmental compliance with BSD and University policies, procedures, and guidelines.
- Supervise and develop departmental support staff.
- Partner with the Department and People Service Delivery team to coordinate recruitment, onboarding, and transitions for faculty and staff.
- Support execution of staff-related processes and maintain documentation in accordance with institutional standards.
- Lead training initiatives to ensure staff adherence to policies and procedures.
- Coordinate administrative and operational components of the Ludwig Center for Cancer Research.
- Serve as the primary departmental point of contact for facilities and space-related matters, including repairs, temperature regulation, power outages, flooding emergencies, and key access.
- Oversee equipment inventory audits and related compliance requirements.
- Oversee departmental website content and coordinate updates to ensure accuracy and visibility.
- Manage departmental social media presence to highlight research, faculty achievements, and key initiatives.
- Coordinate with Executive Assistant on internal communications and department distribution lists.
- Analyze operational processes to identify opportunities for increased efficiency and improved service delivery.
- Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.
- Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Experience:
- Demonstrated experience managing multiple projects, competing deadlines, and budgets.
- Experience in handling coordination of large initiatives, including logistics and adhering to timelines.
- Supervisory experience.
Preferred Competencies
- Commitment to providing a high level of service and working in a team environment.
- High degree of professionalism.
- Attention to detail.
- Ability to handle confidential information with utmost discretion.
- Excellent interpersonal, verbal, and written communication skills.
- Ability to handle multiple tasks simultaneously and under tight deadlines.
- Strong analytical and organizational skills.
- Familiarity with basic data organization and analysis.
Working Conditions
- Office environment.
Application Documents
- Resume (required)
- Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
40
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$60,000.00 - $75,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to
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Get Access To All JobsTips for Finding Operations Jobs at University of Chicago Jobs
Tailor your resume to university operations
University of Chicago Operations roles often sit within research administration, facilities, or compliance units. Frame your experience around process improvement, cross-functional coordination, or regulatory compliance in complex institutional environments, not private-sector operations language.
Target departments with dedicated HR capacity
Large units like the Pritzker School of Medicine or University of Chicago Medicine have dedicated HR teams experienced in sponsorship workflows. Applying directly to these divisions reduces the risk of a hiring manager unfamiliar with visa filing requirements.
Use Migrate Mate to filter Operations openings by visa type
Operations postings at large universities are spread across multiple sub-departments and can be easy to miss. Use Migrate Mate to filter University of Chicago Operations roles by the visa types you need, so you only apply where sponsorship is confirmed.
Prepare credential documentation for specialty occupation review
USCIS requires H-1B petitions to establish a specialty occupation. For Operations roles, have your degree certificates, transcripts, and any professional licenses ready to show a direct connection between your academic background and the specific position description.
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Find Operations at University of Chicago JobsFrequently Asked Questions
Does University of Chicago sponsor H-1B visas for Operations roles?
Yes, University of Chicago sponsors H-1B visas for qualifying Operations positions. The role must meet USCIS specialty occupation standards, meaning it typically requires at least a bachelor's degree in a directly related field. Operations roles in research administration, compliance, or project management tend to meet this threshold more readily than generalist administrative titles.
How do I apply for Operations jobs at University of Chicago?
Applications go through the University of Chicago's official careers portal. Search by department or job category, since Operations roles are posted across units including the medical center, research divisions, and central administration. You can also use Migrate Mate to browse current University of Chicago Operations openings filtered by the visa sponsorship types relevant to your situation, which saves time spent cross-referencing postings manually.
Which visa types are commonly used for Operations roles at University of Chicago?
University of Chicago sponsors H-1B, E-3 (for Australian citizens), TN (for Canadian and Mexican nationals in qualifying categories), and F-1 OPT and CPT for students and recent graduates. For longer-term pathways, the university also supports EB-2 and EB-3 Green Card petitions for employees in established roles, subject to department approval and PERM labor certification requirements.
What qualifications are expected for Operations positions at University of Chicago?
Most Operations roles require a bachelor's degree in a relevant field such as business administration, public administration, health administration, or a related discipline. Senior roles often expect several years of experience in higher education or healthcare operations specifically. Familiarity with compliance frameworks, budget management, or research administration is frequently listed as a requirement rather than a preference.
How do I manage my visa timeline when pursuing an Operations role at University of Chicago?
If you're on F-1 OPT, confirm whether the role qualifies for a STEM OPT extension, which can give you up to 36 months of work authorization before an H-1B is needed. H-1B cap-subject petitions must be filed by April 1 for an October 1 start, so align your offer timeline accordingly. For E-3 or TN holders, transfers are generally faster since neither category is subject to an annual cap.
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