Operations Jobs at University of Chicago with Visa Sponsorship
Operations jobs at University of Chicago span its academic medical center, research divisions, and administrative units, covering functions from facilities and logistics to project management and compliance. The university has a consistent track record of sponsoring international candidates across a range of visa types for qualified Operations professionals.
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BSD MST - Staff
About the Department
Founded in 1967, The University of Chicago Medical Scientist Training Program (MSTP) is one of the nation’s longest-running physician-scientist training programs. It prepares future leaders in academic medicine through rigorous scientific and clinical training, equipping students to pursue careers in biomedical research and tackling pressing challenges in medical science. This at-will position is wholly or partially funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance.
Job Summary
The Admissions & Operations, Sr. Analyst is responsible for coordinating all administrative aspects of the MSTP recruitment and admissions process and managing the daily operations of a small, fast-paced office. Serving as the primary point of contact for prospective students, this role requires exceptional professionalism, strong organizational skills, and clear, responsive communication.
This position maintains a regular on-site presence to assist drop-in students, respond to inquiries, and ensure access to office resources. The Admissions & Operations, Sr. Analyst reports to the Executive Director of MSTP and collaborates closely with faculty leadership to support program goals and operations.
Responsibilities
- Serves as the primary point of contact for prospective students.
- Leads recruitment and outreach strategy and events (including minimal travel, as needed), representing both MSTP and the broader BSD graduate programs.
- Manages the operational components of the admissions process, including coordinating admissions committee meetings, overseeing application screening and review, developing interview day schedules, and leads communication with faculty, current student volunteers, and administrative interviewers.
- Partners with Graduate Admissions Professionals (GAPP) and the Pritzker School of Medicine to ensure admissions processes and offers comply with institutional and federal guidelines.
- Plans and executes MSTP Revisit (Second Look) events in coordination with Pritzker Revisit programming.
- Maintains a daily on-site presence to support access to office resources and assist drop-in students.
- Supports MSTP’s business operations finance and accounting functions in accordance with university systems, policies, and guidelines, including travel and reimbursement processes.
- Coordinates schedules for students, faculty, and staff for meetings, events, and program activities.
- Assist the Assistant Director of Student Affairs with programmatic initiatives as needed.
- Oversee procurement of goods and services for events, including vendor communication and coordination.
- Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.
- Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
- Master’s Degree in a related field.
Experience:
- 2+ years’ experience in academic admissions or recruitment.
- Project and event management experience.
- Familiarity with institutional purchasing and finance processes.
- Advanced knowledge of Microsoft Office and Adobe Suite products.
Preferred Competencies
- Demonstrated flexibility and ability to multi-task constantly changing demands and deadlines.
- Ability to communicate professionally with prospective and current students, faculty, and administrative partners at all levels in the University.
- Project management skills and ability to troubleshoot.
- Attention to detail.
- Ability to take initiative and resolve problems independently, and as a part of a team.
- Ability to maintain confidentiality.
Working Conditions
- Office Environment.
- Weekend/Evening hours: As needed to support events.
- Travel: <10%.
Application Documents
- Resume (required)
- Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Student Affairs & Services
Role Impact
Individual Contributor
Scheduled Weekly Hours
40
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$60,000.00 - $75,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.
Job seekers in need
Department
BSD MST - Staff
About the Department
Founded in 1967, The University of Chicago Medical Scientist Training Program (MSTP) is one of the nation’s longest-running physician-scientist training programs. It prepares future leaders in academic medicine through rigorous scientific and clinical training, equipping students to pursue careers in biomedical research and tackling pressing challenges in medical science. This at-will position is wholly or partially funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance.
Job Summary
The Admissions & Operations, Sr. Analyst is responsible for coordinating all administrative aspects of the MSTP recruitment and admissions process and managing the daily operations of a small, fast-paced office. Serving as the primary point of contact for prospective students, this role requires exceptional professionalism, strong organizational skills, and clear, responsive communication.
This position maintains a regular on-site presence to assist drop-in students, respond to inquiries, and ensure access to office resources. The Admissions & Operations, Sr. Analyst reports to the Executive Director of MSTP and collaborates closely with faculty leadership to support program goals and operations.
Responsibilities
- Serves as the primary point of contact for prospective students.
- Leads recruitment and outreach strategy and events (including minimal travel, as needed), representing both MSTP and the broader BSD graduate programs.
- Manages the operational components of the admissions process, including coordinating admissions committee meetings, overseeing application screening and review, developing interview day schedules, and leads communication with faculty, current student volunteers, and administrative interviewers.
- Partners with Graduate Admissions Professionals (GAPP) and the Pritzker School of Medicine to ensure admissions processes and offers comply with institutional and federal guidelines.
- Plans and executes MSTP Revisit (Second Look) events in coordination with Pritzker Revisit programming.
- Maintains a daily on-site presence to support access to office resources and assist drop-in students.
- Supports MSTP’s business operations finance and accounting functions in accordance with university systems, policies, and guidelines, including travel and reimbursement processes.
- Coordinates schedules for students, faculty, and staff for meetings, events, and program activities.
- Assist the Assistant Director of Student Affairs with programmatic initiatives as needed.
- Oversee procurement of goods and services for events, including vendor communication and coordination.
- Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.
- Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
- Master’s Degree in a related field.
Experience:
- 2+ years’ experience in academic admissions or recruitment.
- Project and event management experience.
- Familiarity with institutional purchasing and finance processes.
- Advanced knowledge of Microsoft Office and Adobe Suite products.
Preferred Competencies
- Demonstrated flexibility and ability to multi-task constantly changing demands and deadlines.
- Ability to communicate professionally with prospective and current students, faculty, and administrative partners at all levels in the University.
- Project management skills and ability to troubleshoot.
- Attention to detail.
- Ability to take initiative and resolve problems independently, and as a part of a team.
- Ability to maintain confidentiality.
Working Conditions
- Office Environment.
- Weekend/Evening hours: As needed to support events.
- Travel: <10%.
Application Documents
- Resume (required)
- Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Student Affairs & Services
Role Impact
Individual Contributor
Scheduled Weekly Hours
40
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$60,000.00 - $75,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.
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Get Access To All JobsTips for Finding Operations Jobs at University of Chicago
Tailor your resume to university operations
University of Chicago Operations roles often sit within research administration, facilities, or compliance units. Frame your experience around process improvement, cross-functional coordination, or regulatory compliance in complex institutional environments, not private-sector operations language.
Target departments with dedicated HR capacity
Large units like the Pritzker School of Medicine or University of Chicago Medicine have dedicated HR teams experienced in sponsorship workflows. Applying directly to these divisions reduces the risk of a hiring manager unfamiliar with visa filing requirements.
Clarify sponsorship scope before the offer stage
Universities typically sponsor H-1B and E-3 for direct-hire roles but may not extend sponsorship to contract or grant-funded positions. Confirm whether the Operations role is permanent headcount before investing time in the offer negotiation process.
Account for PERM timelines in long-term planning
If your goal is a Green Card through EB-2 or EB-3, PERM labor certification with the DOL typically adds 12 to 18 months before USCIS adjudication begins. Factor this into your timeline relative to any OPT or H-1B expiration dates.
Use Migrate Mate to filter Operations openings by visa type
Operations postings at large universities are spread across multiple sub-departments and can be easy to miss. Use Migrate Mate to filter University of Chicago Operations roles by the visa types you need, so you only apply where sponsorship is confirmed.
Prepare credential documentation for specialty occupation review
USCIS requires H-1B petitions to establish a specialty occupation. For Operations roles, have your degree certificates, transcripts, and any professional licenses ready to show a direct connection between your academic background and the specific position description.
Frequently Asked Questions
Does University of Chicago sponsor H-1B visas for Operations roles?
Yes, University of Chicago sponsors H-1B visas for qualifying Operations positions. The role must meet USCIS specialty occupation standards, meaning it typically requires at least a bachelor's degree in a directly related field. Operations roles in research administration, compliance, or project management tend to meet this threshold more readily than generalist administrative titles.
How do I apply for Operations jobs at University of Chicago?
Applications go through the University of Chicago's official careers portal. Search by department or job category, since Operations roles are posted across units including the medical center, research divisions, and central administration. You can also use Migrate Mate to browse current University of Chicago Operations openings filtered by the visa sponsorship types relevant to your situation, which saves time spent cross-referencing postings manually.
Which visa types are commonly used for Operations roles at University of Chicago?
University of Chicago sponsors H-1B, E-3 visa (for Australian citizens), TN visa (for Canadian and Mexican nationals in qualifying categories), and F-1 OPT and CPT for students and recent graduates. For longer-term pathways, the university also supports EB-2 and EB-3 Green Card petitions for employees in established roles, subject to department approval and PERM labor certification requirements.
What qualifications are expected for Operations positions at University of Chicago?
Most Operations roles require a bachelor's degree in a relevant field such as business administration, public administration, health administration, or a related discipline. Senior roles often expect several years of experience in higher education or healthcare operations specifically. Familiarity with compliance frameworks, budget management, or research administration is frequently listed as a requirement rather than a preference.
How do I manage my visa timeline when pursuing an Operations role at University of Chicago?
If you're on F-1 OPT, confirm whether the role qualifies for a STEM OPT extension, which can give you up to 36 months of work authorization before an H-1B is needed. H-1B cap-subject petitions must be filed by April 1 for an October 1 start, so align your offer timeline accordingly. For E-3 or TN holders, transfers are generally faster since neither category is subject to an annual cap.