Program Assistant Jobs at WSP with Visa Sponsorship
Program Assistant jobs at WSP sit at the intersection of project coordination and technical support across infrastructure, environmental, and engineering consulting. WSP has a well-established visa sponsorship process and regularly supports international candidates for administrative and program-level positions across its U.S. offices.
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WSP is currently initiating a search for an in-house Senior Administrative Project Coordinator for our Portland, Maine office. Be involved in projects with our WSP USA Earth & Environment Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
Join our Portland WSP Team, who are a team of dedicated professionals working to find solutions for our diverse customer base and takes pride in maintaining a small tight knit, flexible work environment while also having a large international organization’s structure, resources, and opportunities. Our Portland office is in the heart of Downtown Portland; a diverse and lively city with an outstanding restaurant scene and lots to do if you’re an outdoor enthusiast or love the Arts – something for everyone. This is an opportunity to work with our talented Scientists and Engineers in one of WSP’s focused growth areas. If this appeals to you, we would like the opportunity to discuss with you further as we grow our team to support our current workload and advance strategic planning towards our future vision.
Your Impact
- Support Project Managers and internal stakeholders in planning and executing projects
- Coordinate project setup and closing as per WSP’s Project Delivery procedures
- Setup and maintain budget and expenditure tracking under the guidance of Project Managers
- Interface with the accounting team regarding client invoicing, payments, and the monthly project billing cycle
- Maintain project contracts and documentation for sub-consultants, contractors, and vendors
- Track and manage compliance with requirements of quality management processes or plans
- Coordinate and document project team communications
- Coordinate document delivery, updates, filing, and implement other control systems
- Visible support resource for knowledge of WSP systems and protocols
- Provide non-technical document review, proofreading for accuracy, completeness, compliance with corporate policies, formatting adherence, including grammar, punctuation, and spelling
- Preparation of Excel spreadsheets
- Assist project team members with document formatting, copying, report production, binding, shipping, filing and scanning
- Prepare documents & items for FedEx pick up.
Who You Are
Required Qualifications
- High School diploma (or equivalent), Associate’s or Bachelor’s degree preferred
- Excellent organizational skills including strong written and verbal communication skills
- Excellent interpersonal skills including the ability to work as a member of various teams or to work independently as required
- Demonstrated ability to work on multiple projects and complete high-quality work against strict and conflicting deadlines
- A positive, collegial attitude and a high level of professionalism are essential
- A valid driver's license
- Project a professional company image through in-person and phone interaction
- Proficiency in Microsoft Office 365: Word, Excel, PowerPoint, Outlook, and Adobe software
- Demonstrated experience with technical editing, document production (multi-section reports, Appendices, Table of contents, etc.)
- Ability and willingness to learn technical and business vocabulary
- Demonstrated ability with effective time-management, written communication, planning, organization, creativity, team building, collaboration and interpersonal skills
- A demonstrated ability to take initiative and be able to work independently, be able to work / coordinate efforts from multi-discipline teams and successfully facilitate development and delivery of multiple, simultaneous deliverables with strict deadlines
- Flexible work schedules and able to adjust to multiple and concurrent deadlines
Preferred Qualifications
- 10+ years of professional administrative work experience
- 10+ years of directly related experience in the engineering consulting environment
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation:
Expected Salary (all locations): $57,400 - $71,000
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.
This Opportunity
WSP is currently initiating a search for an in-house Senior Administrative Project Coordinator for our Portland, Maine office. Be involved in projects with our WSP USA Earth & Environment Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
Join our Portland WSP Team, who are a team of dedicated professionals working to find solutions for our diverse customer base and takes pride in maintaining a small tight knit, flexible work environment while also having a large international organization’s structure, resources, and opportunities. Our Portland office is in the heart of Downtown Portland; a diverse and lively city with an outstanding restaurant scene and lots to do if you’re an outdoor enthusiast or love the Arts – something for everyone. This is an opportunity to work with our talented Scientists and Engineers in one of WSP’s focused growth areas. If this appeals to you, we would like the opportunity to discuss with you further as we grow our team to support our current workload and advance strategic planning towards our future vision.
Your Impact
- Support Project Managers and internal stakeholders in planning and executing projects
- Coordinate project setup and closing as per WSP’s Project Delivery procedures
- Setup and maintain budget and expenditure tracking under the guidance of Project Managers
- Interface with the accounting team regarding client invoicing, payments, and the monthly project billing cycle
- Maintain project contracts and documentation for sub-consultants, contractors, and vendors
- Track and manage compliance with requirements of quality management processes or plans
- Coordinate and document project team communications
- Coordinate document delivery, updates, filing, and implement other control systems
- Visible support resource for knowledge of WSP systems and protocols
- Provide non-technical document review, proofreading for accuracy, completeness, compliance with corporate policies, formatting adherence, including grammar, punctuation, and spelling
- Preparation of Excel spreadsheets
- Assist project team members with document formatting, copying, report production, binding, shipping, filing and scanning
- Prepare documents & items for FedEx pick up.
Who You Are
Required Qualifications
- High School diploma (or equivalent), Associate’s or Bachelor’s degree preferred
- Excellent organizational skills including strong written and verbal communication skills
- Excellent interpersonal skills including the ability to work as a member of various teams or to work independently as required
- Demonstrated ability to work on multiple projects and complete high-quality work against strict and conflicting deadlines
- A positive, collegial attitude and a high level of professionalism are essential
- A valid driver's license
- Project a professional company image through in-person and phone interaction
- Proficiency in Microsoft Office 365: Word, Excel, PowerPoint, Outlook, and Adobe software
- Demonstrated experience with technical editing, document production (multi-section reports, Appendices, Table of contents, etc.)
- Ability and willingness to learn technical and business vocabulary
- Demonstrated ability with effective time-management, written communication, planning, organization, creativity, team building, collaboration and interpersonal skills
- A demonstrated ability to take initiative and be able to work independently, be able to work / coordinate efforts from multi-discipline teams and successfully facilitate development and delivery of multiple, simultaneous deliverables with strict deadlines
- Flexible work schedules and able to adjust to multiple and concurrent deadlines
Preferred Qualifications
- 10+ years of professional administrative work experience
- 10+ years of directly related experience in the engineering consulting environment
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation:
Expected Salary (all locations): $57,400 - $71,000
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.
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Get Access To All JobsTips for Finding Program Assistant Jobs at WSP
Align your credentials to WSP's project sectors
WSP's Program Assistant roles support active project delivery in infrastructure, transportation, and environmental consulting. Tailor your resume to reflect coordination or administrative experience in these verticals specifically, not general office support, before you apply.
Target WSP offices with active project pipelines
WSP's larger offices tied to federal or state infrastructure contracts tend to generate more Program Assistant openings. Offices in New York, Houston, and Denver have historically posted consistently, so concentrate your search on locations with visible project activity.
Clarify your visa type early in recruiter conversations
WSP sponsors multiple visa categories, including H-1B, E-3, and TN. Name your specific visa type in your first recruiter conversation so they can route your candidacy to the right internal immigration team rather than treating it as a general inquiry.
Use Migrate Mate to filter Program Assistant openings by sponsorship type
Not every WSP listing explicitly flags visa sponsorship. Search WSP's Program Assistant postings on Migrate Mate to filter by the visa category you need, so you're only pursuing roles where sponsorship has already been confirmed.
Prepare for cap-subject H-1B timing if you're on OPT
If you're on F-1 OPT and WSP extends a Program Assistant offer, the H-1B cap lottery runs once per year with an April 1 filing window. You need a job offer in hand before March to be included, so timing your offer acceptance matters.
Confirm LCA prevailing wage compliance before accepting an offer
For H-1B and E-3 filings, WSP must file a Labor Condition Application with the DOL certifying your offered salary meets prevailing wage for Program Assistants in that metro area. Review the LCA posting notice once your offer is in writing.
Frequently Asked Questions
Does WSP sponsor H-1B visas for Program Assistants?
Yes, WSP sponsors H-1B visas for Program Assistant roles. Because the H-1B is cap-subject, your offer timing relative to the USCIS lottery window matters. WSP's internal immigration team typically coordinates with outside counsel to handle the I-129 petition, but you'll need your offer formalized well before the April 1 filing deadline to be included in the annual lottery.
How do I apply for Program Assistant jobs at WSP?
You can apply directly through WSP's careers portal or browse open Program Assistant roles with confirmed visa sponsorship on Migrate Mate. When applying, specify your visa status upfront in your cover letter or application notes. WSP's recruiting process for these roles typically involves an initial screen, a hiring manager interview, and a final panel review before an offer is extended.
Which visa types does WSP commonly use for Program Assistant roles?
WSP sponsors H-1B, E-3 visa, TN visa, and F-1 OPT/CPT for Program Assistant positions, as well as Green Card pathways including EB-2 and EB-3 for longer-term employees. E-3 visa applies only to Australian citizens, and TN visa covers Canadian and Mexican nationals in qualifying professional categories. The right visa depends on your nationality, degree, and how the role is classified internally.
What qualifications does WSP expect for Program Assistant roles?
WSP's Program Assistant positions typically require a bachelor's degree in a field relevant to the supporting practice area, such as engineering, environmental science, urban planning, or business administration. Practical experience with project tracking, document control, or client coordination is valued. For specialty occupation visa filings, the degree-to-role match is a formal USCIS requirement, not just a hiring preference.
How long does the visa sponsorship process take once WSP extends an offer?
Timeline depends on the visa type. E-3 and TN filings can move quickly, often within a few weeks, since neither is cap-subject. H-1B sponsorship is tied to the annual lottery and can take six months or more from offer to start date. USCIS premium processing is available for H-1B petitions and reduces the adjudication window to 15 business days after filing.