Program Assistant Jobs at WSP with Visa Sponsorship
Program Assistant jobs at WSP sit at the intersection of project coordination and technical support across infrastructure, environmental, and engineering consulting. WSP has a well-established visa sponsorship process and regularly supports international candidates for administrative and program-level positions across its U.S. offices.
Find Program Assistant Jobs at WSPOverview
Showing 5 of 12+ Program Assistant Jobs at WSP
See all Program Assistant Jobs at WSP
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Program Assistant Jobs at WSP.
Get Access To All JobsThis Opportunity
kW MCE is seeking a Lead Project Coordinator for our Troy, NY. The Project Coordinator is responsible for supporting the Project Manager and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Manager and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project.
Your Impact
- Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.
- Support the project manager with internal communications and follow-up.
- Maintaining project calendar including project deliverables, QC deadlines and publishing to project team.
- Assist in scheduling internal team meetings, project kick-offs, design reviews, etc.
- Assist in reviewing project financial reports and communicate issues to project team.
- Create and maintain project Smart Sheets and document file storage.
- Assist in tracking invoices and project payments.
- Assist project manager with reviewing deliverables during project deadlines.
- Ensure projects are meeting all internal compliance requirements.
- Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
- Provide support for editing and formatting of specifications.
- Assist in preparation of any materials required for project pursuit.
- Assist in processing contracts and sub-consultant contracts.
- Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
- Assist in generating project financial management reports.
- Assist in tracking scope changes and updating project budgets accordingly.
- Create and maintain project document file storage within the standard project directory structure.
Who You Are
Required Qualifications
- High School Diploma or GED Required
- 5+ years experience
- Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.
- Excellent verbal, written communication and program solving skills.
- MS Office applications, including Word, Excel, Outlook, Power Point and others.
- Familiarity with Bluebeam is an advantage.
- Familiarity with Smartsheet is an advantage.
- Working knowledge of cloud-based file sharing platforms such as, SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
- Strong computer and typing skills
- Self-motivated and flexible to take on new tasks and assist teams.
- Strong willingness & eager to learn
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation:
Expected Hourly (all locations): $35.00-$39.00
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
This Opportunity
kW MCE is seeking a Lead Project Coordinator for our Troy, NY. The Project Coordinator is responsible for supporting the Project Manager and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Manager and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project.
Your Impact
- Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.
- Support the project manager with internal communications and follow-up.
- Maintaining project calendar including project deliverables, QC deadlines and publishing to project team.
- Assist in scheduling internal team meetings, project kick-offs, design reviews, etc.
- Assist in reviewing project financial reports and communicate issues to project team.
- Create and maintain project Smart Sheets and document file storage.
- Assist in tracking invoices and project payments.
- Assist project manager with reviewing deliverables during project deadlines.
- Ensure projects are meeting all internal compliance requirements.
- Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
- Provide support for editing and formatting of specifications.
- Assist in preparation of any materials required for project pursuit.
- Assist in processing contracts and sub-consultant contracts.
- Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
- Assist in generating project financial management reports.
- Assist in tracking scope changes and updating project budgets accordingly.
- Create and maintain project document file storage within the standard project directory structure.
Who You Are
Required Qualifications
- High School Diploma or GED Required
- 5+ years experience
- Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.
- Excellent verbal, written communication and program solving skills.
- MS Office applications, including Word, Excel, Outlook, Power Point and others.
- Familiarity with Bluebeam is an advantage.
- Familiarity with Smartsheet is an advantage.
- Working knowledge of cloud-based file sharing platforms such as, SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
- Strong computer and typing skills
- Self-motivated and flexible to take on new tasks and assist teams.
- Strong willingness & eager to learn
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation:
Expected Hourly (all locations): $35.00-$39.00
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
See all Program Assistant Jobs at WSP
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Program Assistant Jobs at WSP.
Get Access To All JobsTips for Finding Program Assistant Jobs at WSP
Align your credentials to WSP's project sectors
WSP's Program Assistant roles support active project delivery in infrastructure, transportation, and environmental consulting. Tailor your resume to reflect coordination or administrative experience in these verticals specifically, not general office support, before you apply.
Target WSP offices with active project pipelines
WSP's larger offices tied to federal or state infrastructure contracts tend to generate more Program Assistant openings. Offices in New York, Houston, and Denver have historically posted consistently, so concentrate your search on locations with visible project activity.
Clarify your visa type early in recruiter conversations
WSP sponsors multiple visa categories, including H-1B, E-3, and TN. Name your specific visa type in your first recruiter conversation so they can route your candidacy to the right internal immigration team rather than treating it as a general inquiry.
Use Migrate Mate to filter Program Assistant openings by sponsorship type
Not every WSP listing explicitly flags visa sponsorship. Search WSP's Program Assistant postings on Migrate Mate to filter by the visa category you need, so you're only pursuing roles where sponsorship has already been confirmed.
Prepare for cap-subject H-1B timing if you're on OPT
If you're on F-1 OPT and WSP extends a Program Assistant offer, the H-1B cap lottery runs once per year with an April 1 filing window. You need a job offer in hand before March to be included, so timing your offer acceptance matters.
Confirm LCA prevailing wage compliance before accepting an offer
For H-1B and E-3 filings, WSP must file a Labor Condition Application with the DOL certifying your offered salary meets prevailing wage for Program Assistants in that metro area. Review the LCA posting notice once your offer is in writing.
Frequently Asked Questions
Does WSP sponsor H-1B visas for Program Assistants?
Yes, WSP sponsors H-1B visas for Program Assistant roles. Because the H-1B is cap-subject, your offer timing relative to the USCIS lottery window matters. WSP's internal immigration team typically coordinates with outside counsel to handle the I-129 petition, but you'll need your offer formalized well before the April 1 filing deadline to be included in the annual lottery.
How do I apply for Program Assistant jobs at WSP?
You can apply directly through WSP's careers portal or browse open Program Assistant roles with confirmed visa sponsorship on Migrate Mate. When applying, specify your visa status upfront in your cover letter or application notes. WSP's recruiting process for these roles typically involves an initial screen, a hiring manager interview, and a final panel review before an offer is extended.
Which visa types does WSP commonly use for Program Assistant roles?
WSP sponsors H-1B, E-3 visa, TN visa, and F-1 OPT/CPT for Program Assistant positions, as well as Green Card pathways including EB-2 and EB-3 for longer-term employees. E-3 visa applies only to Australian citizens, and TN visa covers Canadian and Mexican nationals in qualifying professional categories. The right visa depends on your nationality, degree, and how the role is classified internally.
What qualifications does WSP expect for Program Assistant roles?
WSP's Program Assistant positions typically require a bachelor's degree in a field relevant to the supporting practice area, such as engineering, environmental science, urban planning, or business administration. Practical experience with project tracking, document control, or client coordination is valued. For specialty occupation visa filings, the degree-to-role match is a formal USCIS requirement, not just a hiring preference.
How long does the visa sponsorship process take once WSP extends an offer?
Timeline depends on the visa type. E-3 and TN filings can move quickly, often within a few weeks, since neither is cap-subject. H-1B sponsorship is tied to the annual lottery and can take six months or more from offer to start date. USCIS premium processing is available for H-1B petitions and reduces the adjudication window to 15 business days after filing.