Finance Assistant Jobs in Illinois
Finance assistant jobs in Illinois draw consistent demand from one of the country's largest and most diversified state economies, with openings concentrated in corporate finance, healthcare billing, and public sector accounting. Chicago anchors the market as the dominant hiring hub, with additional volume in Naperville and Schaumburg, where major employers including Aon, Baxter International, and the University of Illinois system maintain finance teams at every level from entry-level clerk to senior accounts associate. The most in-demand specialties are accounts payable coordination, financial reporting support, and budget analysis assistance. See the openings below and apply to the ones that match your experience.
Find Finance Assistant JobsOverview
Showing 5 of 14+ Finance Assistant jobs
Deadline: Open until filled.
GENERAL PURPOSE
This position is primarily responsible for reconciling bank accounts and revenue, journal entries, and preparing monthly financials. Assist the Revenue Manager, Finance Director, and the Assistant Finance Director as needed.
REQUIRED EDUCATION, QUALIFICATIONS, KNOWLEDGE, SKILLS AND ABILITIES
Minimum of a high school graduate or equivalent with at least two (2) years of experience in finance or business. Must have intermediate skills in Microsoft Office Suite and familiarity with financial software. Must have advanced proficiency with business machines including the 10-key adding machine, copier, fax, etc. Must have great problem solving, analytical, organizational, interpersonal, written and verbal communication skills, and be detail oriented. Must show initiative and be able to work independently.
ESSENTIAL FUNCTIONS
- Accurately prepare and maintain all special event reports for revenue, expenses, and partner allocation on a weekly basis for special event staff and assist them in accessing supporting documents.
- Accurately prepare and proof the foundations and District board reports using pre-designed spreadsheet and general ledger for approval and distribution on a monthly basis.
- Process and review cash dailies for District facilities and import into Springbrook.
- Review revenue spreadsheet for accuracy and make appropriate corrections.
- Accurately prepare/scan/file purchase orders and journal entries using appropriate templates for the District and foundations for ACH Merchant Credit Card processing, recurring entries, Rec Trac reimbursements, inventory, postage, interest, bank statements, etc. from the monthly close list and input/import into Springbrook.
- Reconcile bank accounts to the general ledger monthly and reconcile specified general ledger accounts as indicated on a quarterly basis for all foundations.
- Perform a spot check of inventory with the supervisors of Arrowhead kitchen and golf pro shop on a quarterly basis.
- Respond to employee, vendor, and customer questions and requests in a timely manner.
- Set up and maintain accurate vendor accounts in Springbrook as needed.
- Gather supporting documents requested by auditors in a timely manner on an annual basis or as requested.
- Provide a high quality of customer service in a professional manner to the internal customer that will facilitate team building and exceptional customer service to the external customer.
- Follow the Wheaton Park District policies, procedures, and guidelines.
- Proactively support the Districts Mission, Vision, and Values.
- Strive for continuous improvement of systems and self.
- Maintain good safety awareness and follow all safety guidelines and procedures.
REQUIRED CERTIFICATIONS, LICENSES, ETC.
Must have and maintain: a valid driver’s license with acceptable driving record, CPR/AED certified or obtain within three (3) months of employment.
PHYSICAL DEMANDS
Must have the ability to: continuously use a keyboard and computer, remain in a stationary position for long periods of time; occasionally move about the office to access office equipment and files and move files weighting up to 30 lbs.; rarely move objects such as banker boxes with files weighing up to 45 lbs. with assistance sometimes over shoulders or head.
ENVIRONMENTAL DEMANDS
Must be able to: work in a standard office setting; and tolerate all weather conditions while traveling to other facilities.
HOURS
Monday - Friday
28 hours per week
Flexible between the hours of 7:30 am - 5:00 pm
On-Site position.
SALARY
$18.40 - $23.00 per hour DOQ
- This position is IMRF pension and paid time off benefit eligible.
- Free use of fitness center, two pools, mini golf, and entrance to Cosley Zoo for employee.
SALARY RANGE
Minimum - Midpoint - Maximum
$18.40 - $23.00 - $27.59
Wheaton Park District is an equal opportunity employer. EOE/M/F/D/V
Deadline: Open until filled.
GENERAL PURPOSE
This position is primarily responsible for reconciling bank accounts and revenue, journal entries, and preparing monthly financials. Assist the Revenue Manager, Finance Director, and the Assistant Finance Director as needed.
REQUIRED EDUCATION, QUALIFICATIONS, KNOWLEDGE, SKILLS AND ABILITIES
Minimum of a high school graduate or equivalent with at least two (2) years of experience in finance or business. Must have intermediate skills in Microsoft Office Suite and familiarity with financial software. Must have advanced proficiency with business machines including the 10-key adding machine, copier, fax, etc. Must have great problem solving, analytical, organizational, interpersonal, written and verbal communication skills, and be detail oriented. Must show initiative and be able to work independently.
ESSENTIAL FUNCTIONS
- Accurately prepare and maintain all special event reports for revenue, expenses, and partner allocation on a weekly basis for special event staff and assist them in accessing supporting documents.
- Accurately prepare and proof the foundations and District board reports using pre-designed spreadsheet and general ledger for approval and distribution on a monthly basis.
- Process and review cash dailies for District facilities and import into Springbrook.
- Review revenue spreadsheet for accuracy and make appropriate corrections.
- Accurately prepare/scan/file purchase orders and journal entries using appropriate templates for the District and foundations for ACH Merchant Credit Card processing, recurring entries, Rec Trac reimbursements, inventory, postage, interest, bank statements, etc. from the monthly close list and input/import into Springbrook.
- Reconcile bank accounts to the general ledger monthly and reconcile specified general ledger accounts as indicated on a quarterly basis for all foundations.
- Perform a spot check of inventory with the supervisors of Arrowhead kitchen and golf pro shop on a quarterly basis.
- Respond to employee, vendor, and customer questions and requests in a timely manner.
- Set up and maintain accurate vendor accounts in Springbrook as needed.
- Gather supporting documents requested by auditors in a timely manner on an annual basis or as requested.
- Provide a high quality of customer service in a professional manner to the internal customer that will facilitate team building and exceptional customer service to the external customer.
- Follow the Wheaton Park District policies, procedures, and guidelines.
- Proactively support the Districts Mission, Vision, and Values.
- Strive for continuous improvement of systems and self.
- Maintain good safety awareness and follow all safety guidelines and procedures.
REQUIRED CERTIFICATIONS, LICENSES, ETC.
Must have and maintain: a valid driver’s license with acceptable driving record, CPR/AED certified or obtain within three (3) months of employment.
PHYSICAL DEMANDS
Must have the ability to: continuously use a keyboard and computer, remain in a stationary position for long periods of time; occasionally move about the office to access office equipment and files and move files weighting up to 30 lbs.; rarely move objects such as banker boxes with files weighing up to 45 lbs. with assistance sometimes over shoulders or head.
ENVIRONMENTAL DEMANDS
Must be able to: work in a standard office setting; and tolerate all weather conditions while traveling to other facilities.
HOURS
Monday - Friday
28 hours per week
Flexible between the hours of 7:30 am - 5:00 pm
On-Site position.
SALARY
$18.40 - $23.00 per hour DOQ
- This position is IMRF pension and paid time off benefit eligible.
- Free use of fitness center, two pools, mini golf, and entrance to Cosley Zoo for employee.
SALARY RANGE
Minimum - Midpoint - Maximum
$18.40 - $23.00 - $27.59
Wheaton Park District is an equal opportunity employer. EOE/M/F/D/V
See All 14 Finance Assistant Jobs in Illinois
Find roles in Illinois that match your experience and apply in just a few clicks.
Find Finance Assistant JobsFinance Assistant Jobs by City in Illinois
Where Illinois roles are concentrated, by current openings.
Finance Assistant Job Market in Illinois
A snapshot from current Illinois openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Banking & Financial Services
What Illinois Employers Look For
The qualifications that appear most often in finance assistant jobs across Illinois.
- Associate or bachelor's degree in accounting, finance, or a related business field
- Proficiency in Microsoft Excel including pivot tables and financial formulas
- Experience with enterprise accounting software such as SAP, Oracle, or QuickBooks
- Familiarity with accounts payable, accounts receivable, and general ledger processes
- Strong attention to detail with demonstrated accuracy in data entry and reconciliation
- Effective written and verbal communication skills for cross-departmental financial reporting
Finance Assistant Jobs in Illinois: Frequently Asked Questions
How do you become a finance assistant in Illinois?
Most finance assistant positions in Illinois require at minimum an associate degree in accounting or business, though a bachelor's degree is increasingly preferred by corporate and healthcare employers. Illinois does not require a state-issued license for finance assistant roles, so candidates typically enter through an accredited degree program and build skills in accounting software and financial reporting. Earning a credential such as the Certified Bookkeeper designation from the American Institute of Professional Bookkeepers can strengthen your application considerably.
Which companies hire finance assistants in Illinois?
Companies currently hiring finance assistants in Illinois include Hyatt, Hilton, and UL Solutions, per current listings on Migrate Mate as of November 2026. Illinois's mix of Fortune 500 headquarters, large hospital networks, and state government agencies creates steady, year-round demand for finance support roles at all experience levels.
Which Illinois cities have the most finance assistant jobs?
Chicago, Wheaton, and Aurora lead Illinois for finance assistant openings. Chicago drives the largest share of listings through its concentration of corporate headquarters, financial services firms, and major hospital systems, while Naperville and Schaumburg attract demand from the large insurance, technology, and manufacturing companies that have established their Midwest operations in Chicago's suburban collar counties.
Are there remote finance assistant jobs in Illinois?
Yes, and they are reasonably common given the desk-based, analytical nature of most finance assistant work. About 25% of finance assistant openings tied to Illinois are remote or hybrid as of November 2026, reflecting the role's compatibility with distributed work. Tasks centered on financial reporting, data entry, and accounts payable processing tend to appear most often in remote or hybrid arrangements, while roles requiring physical document handling or on-site treasury support typically remain in-office.
How can I get hired as a finance assistant in Illinois with little or no experience?
The most realistic entry path is applying for accounts payable clerk or bookkeeping assistant roles, which Illinois employers including large hospital systems, community colleges, and state agencies regularly post as entry-level positions requiring no prior finance experience. Lateral moves from administrative assistant or customer billing roles are common and well-recognized by Illinois hiring managers. Completing a community college accounting certificate through institutions like Harper College or College of DuPage, or earning a QuickBooks certification, gives candidates a concrete credential that opens doors with employers who otherwise require prior experience.
Where can I find and apply to finance assistant jobs in Illinois?
You can find and apply to finance assistant jobs in Illinois on Migrate Mate, which lists current openings tied to the state. Search the listings to find roles that match your background and apply directly to the ones that fit. No account creation is needed to see the available positions.
See All 14 Finance Assistant Jobs in Illinois
Find roles in Illinois that match your experience and apply in just a few clicks.
Find Finance Assistant Jobs