Finance Assistant Jobs in North Carolina

General Function

Provides high-level executive, administrative, and operational support to the Executive Vice President of Finance and Operations, Senior Vice President, Strategy, Talent, and Institutional Effectiveness and, as needed, other members of the Executive Leadership Team. Serves as a key liaison among college leadership, internal departments, external stakeholders, and the Board of Trustees. Coordinates executive office operations, Board committee support, financial and administrative processes, and special projects while exercising exceptional judgment, discretion, professionalism, and confidentiality.

Duties and Responsibilities

• Executive and Administrative Support
• Provides comprehensive executive support, including drafting, editing, and managing correspondence, reports, presentations, and communications for review and approval by the Vice President.
• Manages complex calendars, schedules, and priorities, ensuring effective use of executive time and proactive coordination of meetings, events, and commitments.
• Organizes and coordinates meetings, both in-person and virtual, including scheduling, agenda development, materials preparation, logistics, catering, and follow-up actions.
• Coordinates travel arrangements and related documentation, reimbursement, and logistical requirements.
• Serves as the primary point of contact for visitors, callers, and inquiries directed to the Vice President's Office, ensuring responsive and professional customer service.
• Board Governance and Committee Support
• Supports the work of the Board of Trustees and assigned Board committees, including the Finance, Facilities, and Audit Committee.
• Supports the preparation, distribution, and maintenance of Board agendas, materials, minutes, resolutions, and supporting documentation.
• Serves as a liaison between executive leadership, Board members, and committee stakeholders.
• Operational and Financial Administration
• Maintains accurate and confidential records and documentation related to budgets, procurements, contracts, requisitions, equipment, supplies, leave administration, purchasing card transactions, and other operational activities.
• Monitors and processes administrative workflows to ensure timely completion and compliance with college policies and procedures.
• Utilizes enterprise technology platforms and productivity tools to prepare reports, dashboards, presentations, correspondence, and special projects.
• Human Resources and Organizational Support
• Serves as a liaison with Human Resources throughout recruitment, onboarding, and offboarding processes, coordinating interviews, documentation, and workflow activities.
• Supports departmental staffing, personnel, and administrative processes while maintaining strict confidentiality regarding sensitive employee and organizational information.
• Council, Committee, and Stakeholder Engagement
• Serves as a member of the Finance and Operations Council and participates on college committees, workgroups, and special initiatives as assigned.
• Coordinates meetings, develops agendas, records meeting outcomes, and monitors follow-up actions for councils, committees, and executive projects.
• Functions as a liaison between the Vice President and internal and external stakeholders, fostering effective communication and collaboration.
• Compliance and Specialized Administrative Functions
• Serves as the College's ACH Fraud Control Administrator, supporting internal controls and monitoring processes related to electronic payment security.
• Serves as the Gift-in-Kind Administrator, maintaining documentation and coordinating processes associated with gift acceptance and reporting requirements.
• Submits, tracks, and monitors facilities and maintenance work orders to ensure timely resolution of issues.
• Performs other duties as assigned

Minimum Requirements and Preferred Qualifications

Associate Degree in Business Administration or related and / or five years of office management experience, prior experience in an executive support role.

Preferred Qualifications:

• Bachelor’s Degree in Business Administration or related
• Budget management experience

Additional Information

Knowledge, Skills, Abilities, and Worker Characteristics:
Knowledge

• Knowledge of executive office administration, business operations, and organizational practices.
• Knowledge of Board governance processes, meeting administration, and records management.
• Knowledge of office technology, document management systems, and collaborative work platforms.

Skills

• Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and other business productivity tools.
• Strong business writing, editing, and communications skills, including the ability to prepare professional correspondence, reports, agendas, and meeting materials.
• Organizational and project coordination skills with strong attention to detail and accuracy.
• Strong meeting and calendar management skills, including coordinating complex schedules and competing priorities.
• Effective records management and document control skills.
• Strong customer service and stakeholder engagement skills.

Abilities

• Ability to exercise sound judgment, discretion, and diplomacy when handling sensitive or confidential information.
• Ability to independently manage multiple priorities, deadlines, and projects in a fast-paced environment.
• Ability to anticipate needs, identify issues, and proactively develop solutions.
• Ability to establish and maintain effective working relationships with trustees, executive leadership, employees, students, and external stakeholders.
• Ability to analyze information, prepare reports, and communicate findings clearly and professionally.
• Ability to serve as a trusted liaison and representative of executive leadership.
• Ability to adapt to changing priorities and organizational needs while maintaining a high level of professionalism.

Worker Characteristics

• Demonstrates the highest standards of integrity, professionalism, and ethical conduct.
• Maintains strict confidentiality and exercises sound judgment in all matters.
• Self-motivated, dependable, and able to work independently with minimal supervision.
• Highly organized, detail-oriented, and committed to quality and accuracy.
• Collaborative and service-oriented, with a commitment to supporting institutional goals and fostering positive working relationships.
• Demonstrates initiative, resourcefulness, and continuous improvement in work processes.
• Displays flexibility, resilience, and professionalism when responding to changing priorities and emerging needs.

Working Conditions:
Typical office environment.

Pay: $67,383.00 - $81,448.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have an Associate Degree in Business Administration or related or higher AND five years of office management experience/prior experience in an executive support role?
• Do you have professional experience providing administrative support to executive-level leaders, including managing calendars, coordinating meetings, handling confidential information, preparing documents, and managing competing priorities?
• This role is on site in Charlotte, NC. Are you able to work in person in Charlotte, NC 5x per week?

Work Location: In person