Operations Support Specialist Jobs
Operations Support Specialist jobs are open across healthcare, logistics, financial services, government, and technology, at every level from entry-level coordinator to senior and lead, with specializations in workflow coordination, vendor management, and process improvement. Find a role that fits from the openings below and apply directly.
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Operations Support Specialist
The Operations Support Specialist is responsible for assisting and supporting all operational functions at the assigned location that facilitate the maximization of resources to achieve customer satisfaction, schedule adherence, and productivity goals.
Essential Functions
- Proper implementation of VSP’s Quality Management System
- Fabricate finished gaskets from various materials with Computer Numerical Control (CNC) manufacturing equipment and/or by hand efficiently and with maximum utilization of material
- Perform weekly and monthly routine maintenance on machines and equipment used
- Receive, document, and fill orders in accordance with sales/purchase order (pick, pull, pack and ship)
- Ensure that the finished product meets all quality standards as specified in the VSP Quality Management System and/or customer order
- Verify and inspect shipments from vendors for quality/damage, correct packing list information, proper materials/dimensions, etc.
- Match pack lists with purchase orders for receipt processing in MAS
- Perform cycle counts to confirm and determine stock status
- Maintain established inventory stocking levels including ordering, receiving, and restocking of both finished goods and raw materials
- Informing Director of Purchasing and Inventory or designee whenever an inventory discrepancy is discovered, or when the inventory of a particular material or shop supply is running low
- Identify customer orders due to ship and validate the deliverability of said orders
- Attach appropriate labels, tags, and information to products and packages ensuring that all products are properly and accurately labeled
- Provide accurate delivery and shipment tracking information
- Deliver finished products to customers (direct to customers and/or stores)
- Commit daily shipments in MAS and scan completed orders to “VSP folders”
- Operate a fork truck and/or hand truck to move material both in plant and to/from trucks
- Support customers and outside sales representatives through field service activities, including customer visits, inventory management support, order status communication, delivery coordination, product identification, and resolution of operational issues. Act as a liaison between customers, sales, and operations to ensure timely and effective service.
- Work in a safe manner that protects and promotes the health and well-being of the employees and the environment
- Adheres to all company Health, Safety, and Environmental policies and procedures as outlined in the VSP Health & Safety Manual. Actively contributes to maintaining a safe, compliant, and environmentally responsible workplace in alignment with VSP standards
- Maintain a favorable working relationship with all company employees to foster and promote a cooperative and harmonious working climate that will be conducive to maximum employee morale, productivity, and efficiency/effectiveness
Experience / Education
- High School Diploma or equivalent
- Experience and/or training related to the job functions
- Must possess a valid driver’s license
- Must possess or be able to obtain a Transportation Worker Identification Credential (TWIC) card
- Experience or training related to job function (Preferred)
- CNC manufacturing equipment experience (Preferred)
Job Type: Full-time, Monday–Friday. The work hours will be determined based on the assigned facility.
Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.
Benefits:
- 401(k) plus company match
- Health, Dental, and Vision Insurance
- Short- & Long-Term Disability
- Life Insurance
- Paid time off
- Paid Holidays
- Tuition reimbursement
VSP Technologies provides equal opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, marital status, political affiliation or veteran status. For applicants or employees who are disabled or require a reasonable accommodation for any part of the application or hiring process may request assistance by contacting Human Resources at 804-668-1026.
Operations Support Specialist
The Operations Support Specialist is responsible for assisting and supporting all operational functions at the assigned location that facilitate the maximization of resources to achieve customer satisfaction, schedule adherence, and productivity goals.
Essential Functions
- Proper implementation of VSP’s Quality Management System
- Fabricate finished gaskets from various materials with Computer Numerical Control (CNC) manufacturing equipment and/or by hand efficiently and with maximum utilization of material
- Perform weekly and monthly routine maintenance on machines and equipment used
- Receive, document, and fill orders in accordance with sales/purchase order (pick, pull, pack and ship)
- Ensure that the finished product meets all quality standards as specified in the VSP Quality Management System and/or customer order
- Verify and inspect shipments from vendors for quality/damage, correct packing list information, proper materials/dimensions, etc.
- Match pack lists with purchase orders for receipt processing in MAS
- Perform cycle counts to confirm and determine stock status
- Maintain established inventory stocking levels including ordering, receiving, and restocking of both finished goods and raw materials
- Informing Director of Purchasing and Inventory or designee whenever an inventory discrepancy is discovered, or when the inventory of a particular material or shop supply is running low
- Identify customer orders due to ship and validate the deliverability of said orders
- Attach appropriate labels, tags, and information to products and packages ensuring that all products are properly and accurately labeled
- Provide accurate delivery and shipment tracking information
- Deliver finished products to customers (direct to customers and/or stores)
- Commit daily shipments in MAS and scan completed orders to “VSP folders”
- Operate a fork truck and/or hand truck to move material both in plant and to/from trucks
- Support customers and outside sales representatives through field service activities, including customer visits, inventory management support, order status communication, delivery coordination, product identification, and resolution of operational issues. Act as a liaison between customers, sales, and operations to ensure timely and effective service.
- Work in a safe manner that protects and promotes the health and well-being of the employees and the environment
- Adheres to all company Health, Safety, and Environmental policies and procedures as outlined in the VSP Health & Safety Manual. Actively contributes to maintaining a safe, compliant, and environmentally responsible workplace in alignment with VSP standards
- Maintain a favorable working relationship with all company employees to foster and promote a cooperative and harmonious working climate that will be conducive to maximum employee morale, productivity, and efficiency/effectiveness
Experience / Education
- High School Diploma or equivalent
- Experience and/or training related to the job functions
- Must possess a valid driver’s license
- Must possess or be able to obtain a Transportation Worker Identification Credential (TWIC) card
- Experience or training related to job function (Preferred)
- CNC manufacturing equipment experience (Preferred)
Job Type: Full-time, Monday–Friday. The work hours will be determined based on the assigned facility.
Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.
Benefits:
- 401(k) plus company match
- Health, Dental, and Vision Insurance
- Short- & Long-Term Disability
- Life Insurance
- Paid time off
- Paid Holidays
- Tuition reimbursement
VSP Technologies provides equal opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, marital status, political affiliation or veteran status. For applicants or employees who are disabled or require a reasonable accommodation for any part of the application or hiring process may request assistance by contacting Human Resources at 804-668-1026.
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Find JobsOperations Support Specialist Job Market
A snapshot from current openings nationwide, updated as new roles post.
Who's Hiring
- DSI43
- Rivian22
- Safelite21
- Thermo Fisher Scientific19
- CHS16
Top Industries Hiring
- Banking & Financial Services142
- Technology & Software111
- Consulting & Professional Services82
- Automotive72
- Healthcare & Medical Services71
What Employers Look For
The qualifications that appear most often in operations support specialist jobs.
- Bachelor's degree in business administration, operations management, or a related field
- Proficiency with Microsoft Office Suite, especially Excel and Outlook
- Experience using ticketing or workflow management systems such as ServiceNow or Salesforce
- Strong written and verbal communication skills for cross-functional coordination
- One to three years of experience in an administrative, operations, or support role
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Tips for Your Operations Support Specialist Job Search
Quantify your process improvement wins
Operations support resumes get screened for measurable impact, not just responsibilities. Swap vague phrases like 'assisted with operations' for specifics: what process did you streamline, how many stakeholders did it affect, and how often did it run?
List your tools before certifications
Hiring managers for operations support roles scan for software fluency first. Front-load your resume skills section with platforms you use daily, such as ticketing systems, ERP tools, scheduling software, and data tracking spreadsheets, before listing any credentials.
Apply early to roles that fit
Migrate Mate lists operations support specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that match your sector
Operations support looks very different in healthcare versus logistics versus government contracting. Filter your search by industry and read the job description carefully for sector-specific tools, compliance language, or clearance requirements before applying.
Prepare scenario answers around escalation handling
Interviewers for operations support roles almost always ask how you handle a broken process mid-cycle or a vendor who goes dark. Prepare two or three concrete examples using a situation, the action you took, and the outcome, drawn from real work you've done.
Follow up with a process-focused thank-you note
After your interview, send a note that references one operational challenge the team mentioned and briefly connects it to your experience. This signals you were listening for workflow details, not just selling yourself, which resonates with operations hiring managers.
Operations Support Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most operations support specialists?
The companies hiring the most operations support specialists right now include DSI, Rivian, and Safelite, with the largest share of openings in California, Texas, and Illinois, based on current listings on Migrate Mate as of June 2026. Healthcare systems, federal contractors, and large logistics operators tend to maintain the most consistent hiring volume for this role.
How many operations support specialist jobs are remote?
About 21% of operations support specialist openings are fully remote or hybrid as of June 2026, with the share varying widely by sector and seniority. Sub-functions focused on data entry, reporting, scheduling coordination, and vendor communication tend to have the highest concentration of remote-eligible postings, while roles tied to physical facilities or on-site operations remain largely in-person.
How do you become an operations support specialist?
Start by building a foundation in administrative or coordination work, whether through a business-related degree, an associate program, or entry-level office roles. From there, develop fluency in the tools common to operations teams, such as project tracking software, spreadsheet tools, and communication platforms. Earning a certification in project management or business operations can strengthen your profile. Most people transition into operations support from administrative assistant, customer service, or data entry positions.
Can you get an operations support specialist job with little experience?
Yes, many operations support specialist openings are accessible to candidates with limited direct experience if you can demonstrate organized, detail-oriented work from adjacent roles. Administrative assistant, customer service, and retail coordination positions all build transferable skills. Highlighting your comfort with documentation, scheduling, and cross-team communication in your resume and cover letter matters more than a specific title. Some employers also hire recent graduates for junior or associate-level versions of the role.
What does the operations support specialist interview process look like?
Most hiring processes for operations support specialists include an initial phone or video screen with a recruiter, followed by one or two interviews with the hiring manager and occasionally a team member. Expect behavioral questions about how you've managed competing priorities, handled a process breakdown, or coordinated across departments. Some employers add a short practical exercise, such as organizing a mock workflow or reviewing a sample spreadsheet, to assess your attention to detail and tool familiarity.
Where can I find and apply to operations support specialist jobs?
You can find and apply to operations support specialist jobs on Migrate Mate, which lists current openings from employers across the United States. Search the available roles, find the ones that match your experience and preferred location or work arrangement, and apply directly to each listing that fits.
See All 1,060+ Operations Support Specialist Jobs
Jump back to the full list of openings and apply to any operations support specialist role that fits.
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