People Operations Specialist Jobs in Oregon

Human Resources Recruitment Specialist

Please see Special Instructions for more details.

To ensure full consideration, applications must be received by July 06, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Mary Thompson at mary.thompson@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

Position Details

Department: Univ Human Resources Central (XHR)

Position Title: Consultant-HR 1

Job Title: Human Resources Recruitment Specialist

Appointment Type: Professional Faculty

Job Location: Corvallis

Benefits Eligible: Full-Time, benefits eligible

Remote or Hybrid option?: Yes

Job Summary

University Human Resources is seeking a Recruitment Specialist. This is a full-time (1.00 FTE), 12-month, professional faculty position.

Oregon State University has launched a new internal executive recruitment team and is seeking experienced professionals in executive search or senior-level hiring.

If you’re passionate about attracting top leadership talent and shaping the future of a leading research university, we invite you to apply.

Help OSU recruit the leaders of tomorrow—apply today.

The Recruitment Specialist is responsible for performing Human Resources (HR) responsibilities related to recruitment and selection.

The Recruitment Specialist is responsible for assisting administrators and supervisors in achieving goals and outcomes in the areas of diversity, affirmative action and equal opportunity, and management of the University’s employee resources.

The Recruitment Specialist serves as a resource regarding state, federal, and University rules, policies, and procedures in areas assigned.

The Recruitment Specialist works independently under general guidance from the Recruitment Supervisor and/or Recruitment Services Manager.

The Recruitment consultant is responsible for performing Human Resources (HR) responsibilities and administrative tasks related to recruitment and selection.

This role will also support the Executive Search Team. This role will support the Executive Recruitment Coordinator in all functions related to executive searches with UHR. The function may include but are not limited to; scheduling, communication to applicants and or internal unit customers, reviewing applications, conducting and creating polls, setting up interviews and assisting with on-site preparations for applicants.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.

2025 Best Place for Working Parents® Designation!

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

55% RECRUITMENT:

Processes recruitment and selection activities for all job and position types: classified, unclassified (academic/research and professional faculty), and short-term appointments (temporary and academic wage).

• Responds to email and telephone recruitment/selection questions from hiring managers, search administrators, and search committee chairs and members.
• Create Recruitment postings.
• Manages the recruitment throughout the posting period, facilitates the extension of postings, canceling/inactivating postings, and completion of the recruitment process. Reviews veteran applicants at full consideration or closing date.
• Reviews search committee applicant screening information for compliance with OSU policy and regulatory requirements; works with hiring manager, search committee chair, or search administrator to resolve issues.
• Reviews the qualifications of the recommended appointee to ensure the candidate meets the minimum qualifications of the position.
• Generates offer letters using current University resources and in compliance with university policy.
• May initiate Classification & Compensation salary review if not done at the position review stage or for classified salary requests above Step 1.
• Facilitates hiring proposal initiation. Closes out postings at the conclusion of recruitment, ensuring all required documents are attached and all fields related to recruitment conclusion are complete and appropriate.

25% Executive Recruitment Assistant:

Support Executive Search Coordinator. Duties may include:

• Scheduling, creating meeting agendas, and note-taking with an overview after meetings with clients.
• Representing the executive search team through communications to applicants, OSU community members, stakeholders, and sourcing representatives. Prioritize and respond to emails, answer calls, and prepare correspondence.
• Reviewing and submitting suggestions on applicant materials, applicants moving forward, and attending on-site meetings as needed.
• Ability to speak fluidly to search committees, stakeholders, and or OSU leadership.
• Handle sensitive information with professionalism and integrity.
• Support strategic initiatives by tracking timelines, deliverables, and stakeholder communications.
• Gather (phone or email) reference checks.

5% SEARCH COMMITTEE SUPPORT:

Provides training and resources to search committees to ensure that searches are conducted and managed based on university best practices and federal affirmative action principles. Provides guidance in the completion of the Applicant Disposition Workbook and managing veteran applicants throughout the recruitment process.

5% TRAINING AND PROFESSIONAL DEVELOPMENT:

Assists and participates in the development, coordination, and implementation of employee training and development. This includes integration activities for new Human Resources employees and procedural and transactional training for departmental/college employees.

Maintains professional and technical competency. Stays current on new policies, procedures, and regulations.

5% TALENT ACQUISITION SUPPORT

Represent OSU at career fairs and similar events throughout Oregon to attract new and diverse talent.

5% OTHER DUTIES:

Completes other duties as assigned by Supervisor, Manager or Director.

Participates on committees and work groups as applicable.

What You Will Need

A Bachelor’s degree in Human Resources Management, Personnel Management, Industrial Relations, Business Administration or a related field, and two years of professional level Human Resources experience.

OR

Valid certification as a Professional in Human Resources awarded by the Human Resources Certification Institute (HRCI) or the Society of Human Resources Management (SHRM) and three years of professional level Human Resources experience.

OR

Four years’ experience providing administrative support in program administration, including the demonstrated ability for the following:

1) Detail-oriented, excellent organizational skills, proactive and accustomed to meeting deadlines;
2) Proficiency in data entry and records data from electronic and hard copy source materials into system(s) using an electronic keyboard or optical scanner;
3) Organizational skills with the ability to prioritize multiple tasks and complete projects under deadline pressure, and the ability to identify situations that may need further research and/or escalation to supervisor.

User-level experience with the following software: Database and reporting tools, Windows-based software, and Microsoft Office applications: Word, Excel, and PowerPoint.

Demonstration of the Following Competencies:

• Adaptability: Demonstrated ability to adapt to changes in the work environment, manage multiple projects and perform efficiently and courteously in a fast-paced environment with conflicting priorities and frequent distractions and interruptions.
• Analytical Reasoning/Critical Thinking: Demonstrated ability to analyze complex and sensitive issues and situations, identify alternative solutions, forecast consequences of proposed actions, and implement effective course of action.
• Attention to Detail: Demonstrated ability to ensure important details in process are not overlooked or missed.
• Building Collaborative Relationships: Demonstrated ability to develop, maintain and strengthen partnerships with stakeholders inside and outside of the organization.
• Communications: Ability to use tact, diplomacy, flexibility and discretion in all interactions; expresses information, ideas and facts to individuals or groups effectively, taking into account the audience and nature of the information (i.e. technical, sensitive, controversial). Strong written and oral communication skills.
• Confidentiality: Ensures confidentiality and privacy of employee information and other organizational data.
• Customer Focus and Service: Demonstrated ability to provide high-quality, timely, customer-oriented services in a high-volume work environment.
• Decision Making: Demonstrated ability to work independently and resolve problems.
• Ethics: Demonstrated high standards of ethical conduct and understands the impact of violating these standards on the organization, self, and others.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.

What We Would Like You to Have

- User-level experience with Work Day
- Prior Recruiter/ Exec search support experience
- Experience using an electronic records imaging system.
- Experience working in a fast-paced customer-oriented environment.
- Experience performing duties in human resources management in an institution of higher education, or comparable environment.

Working Conditions / Work Schedule

Remote and Hybrid work may be considered on a case-by-case basis and must be mutually agreed upon by the employee and their supervisor. Standard business hours remain Monday through Friday, 8:00 a.m. to 5:00 p.m. Employees may be expected to attend on-campus events as needed.

Pay Method: Hourly

Pay Period: 16th - 15th of the following month

Pay Date: Last working day of the month

Recommended Full-Time Salary Range: $50,000 - $60,000

Posting Detail Information

Posting Number: P09987UF

Number of Vacancies: 1

Anticipated Appointment Begin Date: 09/01/2026

Posting Date: 06/09/2026

Full Consideration Date: 07/06/2026

Closing Date: 07/13/2026

Indicate how you intend to recruit for this search: Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

To ensure full consideration, applications must be received by July 06, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Mary Thompson at mary.thompson@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.