People Operations Specialist Jobs in Arizona

EXECUTIVE ASSISTANT & HUMAN RESOURCES COORDINATOR

POSITION SUMMARY:

Reporting to the Executive Director, the Executive Assistant & HR Coordinator provides comprehensive administrative and operational support to the Executive Director and Board of Directors, while managing core human resources functions for the organization. This role ensures smooth executive operations, effective governance support, and consistent HR processes. The ideal candidate is highly organized, has strong administrative support skills, is experienced in HR practices, is adept at managing confidential information, and is comfortable operating in a mission-driven nonprofit environment.

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties; employees may be assigned duties which are not listed below. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

KEY RESPONSIBILITIES

Executive Director and Board of Directors Support

· Independently manage executive support services; manage sensitive and confidential issues;

· Coordinate all board and board committee meetings, including developing agendas and board meeting packets, and taking and transcribing minutes of meetings.

· Track board director terms, compliance documentation, and maintain secure and well-organized board records and communications.

· Become knowledgeable of board bylaws and support the Executive Director in ensuring proper board governance practices.

· Provide information and assistance to visitors and others having business with the Heritage Area; respond to requests for information; and answer incoming telephone calls.

· Maintain calendars, schedule meetings and appointments, and coordinate travel.

· Write and edit professional reports, correspondence, contracts, leases and agreements.

· Assist with property management; track building maintenance records and tenant subleases.

· Manage special projects and assignments; assist with planning and facilitating fundraising and special events.

· Maintain organized systems for documentation and filing; collect and compile statistical data; research and update files and customer records utilizing database management software.

· Assist with annual budget process; make purchases; accurately code invoices.

Human Resources Coordination

· Assist with employee recruitment processes, including developing job descriptions, posting open positions, applicant screening, interview scheduling, and conducting interviews.

· Manage new-hire onboarding process.

· Maintain complete and compliant personnel files, HR documentation, and recordkeeping.

· Procure health and voluntary insurance benefits for the organization and manage employee health insurance, voluntary insurance, and retirement plan enrollment process.

· Support benefits administration, leave tracking, employee status changes.

· Assist with performance evaluation process, training documentation, and employee relations processes.

· Coordinate compliance reporting and follow and support HR policies and procedures.

· Coordinate with finance department to ensure accurate and timely HR-related payroll submissions.

REQUIRED QUALIFICATIONS:

· Associate’s degree in business or related field, and five years management-level secretarial and administrative support experience, including demonstrated experience in HR support, HR coordination, or administrative roles with HR responsibilities; OR an equivalent combination of education, training and experience.

· Strong organizational skills; ability to manage multiple priorities and deadlines.

· Excellent verbal and written communication skills.

· High level of professionalism and discretion, and ability to maintain confidentiality.

· Experience writing and editing professional business correspondence, reports, and agreements, and taking and transcribing minutes of meetings.

· Proficiency with Microsoft Office, Adobe Acrobat Pro and HR or payroll systems.

· Ability to work independently and collaborate with others in a fast-paced, team-oriented work environment.

· Ability to anticipate needs and exercise sound judgment.

· Able to assess and prioritize multiple tasks, projects and demands.

· Ability to establish and maintain effective working relationships with others.

· Must pass a background check.

· Must have and maintain a current and valid Arizona Driver’s License.

PREFERRED QUALIFICATIONS:

· Experience working in a nonprofit, public agency, or similar mission-driven organization.

· Executive-level administrative experience supporting senior leadership or board of directors.

· HR certification (PHR, SHRM-CP) or relevant coursework.

· Bilingual in English and Spanish is desired.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

Work is performed in a standard office environment. May occasionally be required to bend, reach, stoop, and lift objects.

COMPENSATION/BENEFITS:

: $26.00 - $34.00 Hourly (Commensurate with experience)

: Non-Exempt position, eligible for overtime compensation.

We offer a competitive salary, health, dental and vision insurance, retirement benefit with employer match, and paid time off.

To obtain more information about YCNHAC please visit http://www.yumaheritage.com.

The Yuma Crossing National Heritage Area Corporation is an EEO/AA employer. All qualified applicants who are eligible for employment will be considered for this job without discrimination based on race, color, religion, sex or national origin.

Pay: $26.00 - $34.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Do you have work experience or familiarity with administering non-profit organizations?

Education:

• Associate (Preferred)

Experience:

• administrative work: 5 years (Preferred)

Language:

• English/Spanish (Preferred)

License/Certification:

• HRM Certificate (Preferred)

Ability to Commute:

• Yuma, AZ 85364 (Required)

Work Location: In person