Project Specialist Jobs in Wisconsin
Project Specialist jobs in Wisconsin are concentrated in Milwaukee, Madison, and Green Bay, where employers like Advocate Aurora Health, American Family Insurance, and Johnson Controls maintain large project and program management teams. The role covers a broad range of specialties in Wisconsin, with the strongest demand in healthcare operations, insurance and financial services, and manufacturing process improvement. Openings exist at every level, from coordinator-track roles to senior specialists leading cross-functional initiatives. See the openings below and apply to the ones that match your experience.
Find Project Specialist JobsOverview
Open roles23
Top employerAdams
Top cityMadison, WI
Cities hiring13
Work type50% Remote
Top credentialBachelor's degree
Showing 5 of 23+ Project Specialist jobs
Project Support Specialist
We won't show you this job again
Added 2d ago
Adams, Inc.
Project Support Specialist
Elkhorn, Wisconsin
Added 2d ago
Project Staging Specialist - La Crosse
We won't show you this job again
Added 3d ago
Viking Electric
Project Staging Specialist - La Crosse
La Crosse, Wisconsin
Added 3d ago
K
HVAC Project Manager-Government Specialist
We won't show you this job again
K
Added 6d ago
K Komfort Heating & Cooling
HVAC Project Manager-Government Specialist
Green Bay, Wisconsin
Added 6d ago
K
HVAC Project Manager-Government Specialist
We won't show you this job again
K
Added 6d ago
K Komfort Heating & Cooling
HVAC Project Manager-Government Specialist
Madison, Wisconsin
Added 6d ago
Fire Project Specialist
We won't show you this job again
Added 1w ago
Johnson Controls
Fire Project Specialist
Milwaukee, Wisconsin
Added 1w ago
Added 2d ago
Project Support Specialist
Adams, Inc.·Elkhorn, Wisconsin
Job functions:
$18 - $22/hr
High school diploma or GED
Job Description
Benefits:
- 401(k) matching
- Company parties
- Competitive salary
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
Are you great at working with customers, able to multi-task, proficient with MS Office products, and above all else, a team player?
If so, keep reading please!
Established in 1988, Adams Power is a family owned construction trades company located in Elkhorn, WI. We are a value based organization who believes that our core values of Integrity, People, Partnership, Attitude and Excellence are the cornerstones of our successful work environment. We love work-life balance and feel that our strong work ethic and team atmosphere are the keys to our success!
We are seeking a full-time Project Support Specialist to join our team. In this role, you will be responsible for preparing contracts and projects for Production. This role plays a key part in ensuring the seamless execution of projects by collecting necessary information, managing documentation, building and managing projects in ServiceTitan, and coordinating various administrative tasks. The ideal candidate is detail-oriented, organized, and able to communicate effectively with different departments.
Essential Duties and Responsibilities:
- Proposal and Estimate Management:
- Assist in creating and distributing proposals to clients.
- Set up new projects in ServiceTitan following contract approval
- Documentation Management
- Upload and organize all relevant documents and images to the Project, Job, or Location in ServiceTitan (Project-specific items remain internal, while Job/Location items are visible to field staff).
- Coordinate deposit collection by either creating tasks for the Finance Team or sending invoices directly to clients.
- Prepare necessary job site paperwork, such as Certificates of Insurance (COIs), W-9s, and client-specific documents.
- Update project statuses as necessary.
- Permitting and Utility Coordination
- Apply for new services with utility companies when applicable.
- Handle the application process for required work permits, including requesting checks for permit fees and coordinating with municipal inspectors to ensure proper documentation.
- Schedule utility disconnects and reconnections as directed by contracts, specifically for generator and solar projects.
- Coordinate utility inspections to ensure compliance.
- Diggers Hotline Requests
- Submit Diggers Hotline requests online when necessary.
- Upload digger documents into the project, ensuring they are later added to the job for field technicians to access.
- Communicate the completion of digger-related tasks to the appropriate team members.
- Project Communication and Coordination:
- Maintain clear and timely communication with relevant departments to ensure all project-related tasks are completed efficiently.
- Serve as a liaison between various stakeholders to ensure that project requirements are met and timelines are adhered to.
Minimum Education and Experience Requirements:
- High school diploma or equivalent
- Strong organizational skills and attention to detail.
- Proficiency in ServiceTitan or similar project management software is preferred.
- Ability to manage multiple projects simultaneously.
- Excellent communication skills, both written and verbal.
- Experience in administrative support, project coordination, or a related field is preferred
This position is on-site at our office in Elkhorn, WI. This is not a hybrid or remote role. We get to see each other in person every day while we work together as a team!
Schedule:
Schedule:
The schedule for this role is primarily Monday – Friday, day-time hours. Later hours and weekends may be required depending on our workload and the needs/schedules of our customers/clients.
Adams Power is proud to offer a competitive wage for this role ranging between $17.50 - $22 per hour plus a full benefits package that includes health, dental, vision and life insurance, paid time off, 401K Employer Match, and Paid Holidays!
If you are ready to be a part of a fun, dynamic, and hard working team - please apply!
Computer Skills:
PC proficiency is required, with experience in Microsoft Office applications including Word, Excel and Outlook
Reasoning Ability:
Requires the ability to solve practical problems and deal with a variety of concrete variables. Can interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Mathematical Skills:
Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Language Skills:
Excellent written, verbal, and interpersonal communication skills. Requires mastery of business English language skills to read, analyze, and interpret information, policies and procedures, and/or governmental regulations. Able to write reports and business correspondence.
Physical Demands:
While performing the duties of this job, you will be regularly required to talk or hear, frequently required to sit, stand, walk, and use hands. Must occasionally lift and/or move up to 10 pounds of weight. Specific vision abilities this job requires include close vision and the ability to adjust focus.
Work Environment:
The Employee works in an office environment. Generally, the work environment's noise level is usually very quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Adams Power provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Job Type: Full-time
Adams, Inc.
Project Support Specialist
Elkhorn, Wisconsin
Added 2d ago
Job functions:
$18 - $22/hr
High school diploma or GED
Job Description
Benefits:
- 401(k) matching
- Company parties
- Competitive salary
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
Are you great at working with customers, able to multi-task, proficient with MS Office products, and above all else, a team player?
If so, keep reading please!
Established in 1988, Adams Power is a family owned construction trades company located in Elkhorn, WI. We are a value based organization who believes that our core values of Integrity, People, Partnership, Attitude and Excellence are the cornerstones of our successful work environment. We love work-life balance and feel that our strong work ethic and team atmosphere are the keys to our success!
We are seeking a full-time Project Support Specialist to join our team. In this role, you will be responsible for preparing contracts and projects for Production. This role plays a key part in ensuring the seamless execution of projects by collecting necessary information, managing documentation, building and managing projects in ServiceTitan, and coordinating various administrative tasks. The ideal candidate is detail-oriented, organized, and able to communicate effectively with different departments.
Essential Duties and Responsibilities:
- Proposal and Estimate Management:
- Assist in creating and distributing proposals to clients.
- Set up new projects in ServiceTitan following contract approval
- Documentation Management
- Upload and organize all relevant documents and images to the Project, Job, or Location in ServiceTitan (Project-specific items remain internal, while Job/Location items are visible to field staff).
- Coordinate deposit collection by either creating tasks for the Finance Team or sending invoices directly to clients.
- Prepare necessary job site paperwork, such as Certificates of Insurance (COIs), W-9s, and client-specific documents.
- Update project statuses as necessary.
- Permitting and Utility Coordination
- Apply for new services with utility companies when applicable.
- Handle the application process for required work permits, including requesting checks for permit fees and coordinating with municipal inspectors to ensure proper documentation.
- Schedule utility disconnects and reconnections as directed by contracts, specifically for generator and solar projects.
- Coordinate utility inspections to ensure compliance.
- Diggers Hotline Requests
- Submit Diggers Hotline requests online when necessary.
- Upload digger documents into the project, ensuring they are later added to the job for field technicians to access.
- Communicate the completion of digger-related tasks to the appropriate team members.
- Project Communication and Coordination:
- Maintain clear and timely communication with relevant departments to ensure all project-related tasks are completed efficiently.
- Serve as a liaison between various stakeholders to ensure that project requirements are met and timelines are adhered to.
Minimum Education and Experience Requirements:
- High school diploma or equivalent
- Strong organizational skills and attention to detail.
- Proficiency in ServiceTitan or similar project management software is preferred.
- Ability to manage multiple projects simultaneously.
- Excellent communication skills, both written and verbal.
- Experience in administrative support, project coordination, or a related field is preferred
This position is on-site at our office in Elkhorn, WI. This is not a hybrid or remote role. We get to see each other in person every day while we work together as a team!
Schedule:
Schedule:
The schedule for this role is primarily Monday – Friday, day-time hours. Later hours and weekends may be required depending on our workload and the needs/schedules of our customers/clients.
Adams Power is proud to offer a competitive wage for this role ranging between $17.50 - $22 per hour plus a full benefits package that includes health, dental, vision and life insurance, paid time off, 401K Employer Match, and Paid Holidays!
If you are ready to be a part of a fun, dynamic, and hard working team - please apply!
Computer Skills:
PC proficiency is required, with experience in Microsoft Office applications including Word, Excel and Outlook
Reasoning Ability:
Requires the ability to solve practical problems and deal with a variety of concrete variables. Can interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Mathematical Skills:
Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Language Skills:
Excellent written, verbal, and interpersonal communication skills. Requires mastery of business English language skills to read, analyze, and interpret information, policies and procedures, and/or governmental regulations. Able to write reports and business correspondence.
Physical Demands:
While performing the duties of this job, you will be regularly required to talk or hear, frequently required to sit, stand, walk, and use hands. Must occasionally lift and/or move up to 10 pounds of weight. Specific vision abilities this job requires include close vision and the ability to adjust focus.
Work Environment:
The Employee works in an office environment. Generally, the work environment's noise level is usually very quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Adams Power provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Job Type: Full-time
See All 23 Project Specialist Jobs in Wisconsin
Find roles in Wisconsin that match your experience and apply in just a few clicks.
Find Project Specialist JobsProject Specialist Jobs by City in Wisconsin
Where Wisconsin roles are concentrated, by current openings.
Madison
6 jobsMilwaukee
5 jobsNeenah
1 jobElkhorn
1 jobOshkosh
1 jobGreen Bay
1 jobLa Crosse
1 jobMukwonago
1 jobOak Creek
1 jobRice Lake
1 jobHazelhurst
1 jobPort Washington
1 jobSheboygan Falls
1 jobProject Specialist Job Market in Wisconsin
A snapshot from current Wisconsin openings, updated as new roles post.
Who's Hiring
What Wisconsin Employers Look For
The qualifications that appear most often in project specialist jobs across Wisconsin.
- Bachelor's degree in business, project management, or a directly related field
- Project Management Professional (PMP) certification or active pursuit of certification
- Three or more years of experience coordinating projects from initiation through closeout
- Proficiency with project management tools such as Microsoft Project, Smartsheet, or Asana
- Strong written and verbal communication skills for stakeholder reporting and documentation
- Experience working within cross-functional teams in healthcare, insurance, or manufacturing environments
Project Specialist Jobs in Wisconsin: Frequently Asked Questions
How do you become a project specialist in Wisconsin?
Most project specialist roles in Wisconsin require a bachelor's degree in business administration, operations, or a related field, followed by hands-on project coordination experience. Wisconsin does not issue a state license for project specialists, but the Project Management Professional credential from the Project Management Institute is widely expected by Wisconsin employers, particularly in healthcare systems, insurance carriers, and manufacturing firms. Building experience in a coordinator or analyst role first is the most common path.
Which companies hire project specialists in Wisconsin?
Companies currently hiring project specialists in Wisconsin include Adams, TDS Telecom, and Viking Electric, per current listings on Migrate Mate as of September 2026. Wisconsin's concentration of large healthcare systems, mutual insurance companies, and industrial manufacturers means steady, recurring demand for project specialists with domain-specific backgrounds.
Which Wisconsin cities have the most project specialist jobs?
Madison, Milwaukee, and Wisconsin have the most project specialist openings in Wisconsin. Milwaukee drives the largest share of listings because it anchors the state's healthcare, financial services, and manufacturing sectors, while Madison's government agencies, university system, and growing tech presence generate consistent demand, and Green Bay adds volume through its regional healthcare networks and logistics operations.
Are there remote project specialist jobs in Wisconsin?
Yes, and more than most fields, since project specialist work is largely desk-based and documentation-driven. About 83% of project specialist openings tied to Wisconsin are remote or hybrid as of September 2026, reflecting the role's strong fit for distributed teams. Planning, reporting, and stakeholder communication tasks translate especially well to remote arrangements, while on-site coordination during project execution phases tends to require in-person presence.
How can I get hired as a project specialist in Wisconsin with little or no experience?
The most realistic entry path is landing a project coordinator or administrative analyst role and building documentation and scheduling experience from there. Large Wisconsin health systems like Advocate Aurora Health and UW Health regularly hire project coordinators as entry-level stepping stones, and American Family Insurance runs associate-level program roles that feed into specialist tracks. A Certified Associate in Project Management credential gives early-career candidates a measurable edge when competing against more experienced applicants.
Where can I find and apply to project specialist jobs in Wisconsin?
You can find and apply to project specialist jobs in Wisconsin on Migrate Mate, which lists current Wisconsin openings across Milwaukee, Madison, Green Bay, and other markets. Search the roles that match your background and apply directly to the ones that fit your experience and target industry.
See All 23 Project Specialist Jobs in Wisconsin
Find roles in Wisconsin that match your experience and apply in just a few clicks.
Find Project Specialist Jobs