Project Specialist Jobs in New York
Project Specialist jobs in New York are concentrated in New York City, Albany, and Buffalo, where large organizations across healthcare, finance, technology, and government continuously hire at every level from coordinator to senior specialist. Major employers with a lasting presence in the state include JPMorgan Chase, Memorial Sloan Kettering Cancer Center, and IBM, all of which maintain substantial project functions across their New York operations. The most in-demand specialties are healthcare project management, financial services operations, and IT project coordination. Find a role that fits below and apply directly.
Find Project Specialist JobsOverview
Showing 5 of 29+ Project Specialist jobs
Reporting to the Executive Director, IT Administration & Solution Delivery Center, this position provides comprehensive project management, process improvement, business analysis, and information systems support for the IT Division's infrastructure and services. The position manages projects from concept through implementation and completion using both waterfall and agile methodologies.
The position serves as a business analyst and systems administrator for assigned functional areas and systems, developing a strong understanding of the supported units' business processes, operational needs, and technology requirements. Responsibilities include developing business and technical requirements; designing and building reports; supporting the requirements and design of queries, APIs, and system interfaces; performing system testing and configuration; troubleshooting and resolving system issues; and serving as a liaison between IT and supported business units.
The position typically leads or participates as a member of cross-functional project teams and may also work independently as an individual contributor on assigned projects and initiatives. The role requires the ability to manage multiple priorities, collaborate with stakeholders across the organization, and provide timely and effective support for enterprise systems and services. Occasional evening and weekend work, overtime, and response to enterprise application outages or escalations may be required based on project and operational support needs.
Essential Functions:
Project Management and Process Improvement
- Act as lead project and process manager for your assigned customers and units.
- Deliver projects on-time, on-budget, and in scope.
- Plan and develop an accurate project portfolio in relation to the IT roadmap with leadership oversight and guidance.
- Manage project schedules, budget, resources, communications, issues, risks, status reports, and implementation.
- Work to improve business processes by mapping as is and future state maps and develop solutions.
- Provide project and process support for the design, development, configuration, customization, and implementation of third-party and custom applications, systems, and services.
- Manage and administer assigned systems and services, using appropriate business, analysis, and development tools.
Business Analysis and Business Relationship Management
- Translate business needs into functional and technical requirements.
- Perform documentation and business/technical analysis associated with system maintenance, modifications, and enhancements.
- Design and author requirements, configurations, and specifications for systems/services, working closely with enterprise software engineers.
- Document, coordinate, and participate in designing/planning/scheduling and UAT testing and system implementation.
- Review new systems, modules, workflows for potential implementation.
- Knowledge-share new and enhanced technologies to stakeholders.
- Provide timely, responsive, and effective service to assigned customers and units.
- Liaise with vendors and interact in a highly-paced and collaborative environment.
IT Infrastructure Support
- Provide device and system knowledge, and leadership for design, development, maintenance, and support of IT infrastructure and other unit systems.
- Manage and administer assigned systems and services, using appropriate business, analysis, and development tools.
- Develop and facilitate complex reports using Argos and other business intelligence, analysis, and development tools.
Collaboration
- Collaborate with the manager on unit goals and execute strategic initiatives as directed.
- Communicate and collaborate with stakeholders for daily operations and to deliver/promote unit services/initiatives/projects.
Training
- Oversee customer training programs within your assigned customers and units.
- Collaborate with the IT Training Unit for logistics and administrative support during training periods.
- Train FIT employees, with vendor assistance as needed, on applications, systems, and/or tools related to the unit's supported operations.
Documentation
- Develop documentation (charters, implementation plans, user guides, knowledge based articles, etc.) for existing, modified, and/or new systems and services.
The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.
Job Requirements:
Minimum Qualifications:
- Bachelor's degree in Computer Science, Information Systems, or a related field, or equivalent combination of education and experience.
- 5 years of professional experience in project management, business analysis, information systems, or a related technology field involving the analysis, documentation, design, and delivery of technology services.
- Experience managing technology projects and priorities and working with business stakeholders to identify and address technology needs.
- Experience with process improvement, systems implementation, testing, or technical support.
- Experience troubleshooting technical issues and working collaboratively with IT and business teams.
- Strong written, verbal, analytical, organizational, and problem-solving skills.
Preferred Qualifications:
- Experience working in a higher education IT environment.
- Experience supporting or administering enterprise systems.
- Experience with core infrastructure and public safety ERP systems and devices, preferably network (HP/Aruba), firewall (Palo Alto), telecom (VOIP with MS Teams), physical security (AMAG, Alegion), video surveillance (Salient), and emergency communication (Everbridge, Alertus) systems, or similar.
- Experience developing custom reports, business intelligence solutions, automated workflows, or related data solutions.
- Experience with project management methodologies and/or Agile practices.
- PMP or Certified ScrumMaster (CSM) certification.
Knowledge, Skills, & Abilities:
- Knowledge of project management, business analysis, process management, and technology implementation practices.
- Knowledge of enterprise applications, systems administration, and technology-supported business operations.
- Strong analytical, critical-thinking, troubleshooting, and complex problem-solving skills.
- Ability to translate business needs into clear technical and functional requirements.
- Ability to manage multiple projects, priorities, and deadlines in a collaborative environment.
- Ability to communicate effectively with both technical and non-technical audiences.
- Strong interpersonal, organizational, documentation, and customer-service skills.
- Ability to work independently while also contributing effectively to cross-functional project teams.
- Proficiency with Microsoft Office and Microsoft Project; familiarity with Google Workspace and reporting/query tools.
Additional Information:
Please note all offers of employment are contingent upon successful completion of the background check process.
CBA Title
Project Manager
Salary
Salary: $99,777.63 - $144,170.54 per year commensurate with experience and qualifications.
The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $99,777.63 per year with step increments per Salary Schedule 96, after one year of service and annually thereafter.
Work Schedule
Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.
Benefits
The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.
Retirement Plans
- Health Care Plan and Dental Plan
- Employee Assistance Program
- Flexible Spending Account
- Commuter Benefit Plan
- FIT Tuition Exemption Program
- Paid Time Off (Vacation, Personal, Sick and Holidays)
- 4-day Summer Workweek
- Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program
For a full list of FIT benefits, visit our benefits webpage.
Pay Equity by State Employers
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Visa Sponsorship
This position is not eligible for visa sponsorship by the Fashion Institute of Technology.
Equal Employment Opportunity (EEO) Statement
FIT is firmly committed to creating an environment that will attract and retain people from a range of backgrounds. FIT is firmly committed to creating a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability. The FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether on the basis of race, color, creed, age, national origin, immigration or citizenship status, gender, sexual orientation, disability, marital status, partnership status, caregiver status, sexual and reproductive health decisions, uniformed service, height, weight, any lawful source of income, status as a victim of domestic violence or as a victim of sex offenses or stalking, whether children are, may be or would be residing with a person or conviction or arrest record, or any other characteristic protected by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from veterans and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Chief Equal Employment Opportunity Officer/Title IX Coordinator, 212 217.3360.
Annual Security Report
The safety and well-being of FIT's students, faculty, staff, and visitors is of paramount importance. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, FIT publishes an annual report containing crime statistics and statements of security policy, accessible here: Safety Statistics. A paper copy of the report will be provided upon request by contacting Public Safety's administrative office number at (212) 217-4999.
Physical Requirements and Work Environment
The working conditions for this position will be primarily in an office space. The physical requirement for this position will require frequent sitting, frequent standing, occasional bending or twisting, occasional walking, occasional pulling, pushing, or reaching, frequent repetitive motions, and occasionally lifting 10 lbs. or less.
Reporting to the Executive Director, IT Administration & Solution Delivery Center, this position provides comprehensive project management, process improvement, business analysis, and information systems support for the IT Division's infrastructure and services. The position manages projects from concept through implementation and completion using both waterfall and agile methodologies.
The position serves as a business analyst and systems administrator for assigned functional areas and systems, developing a strong understanding of the supported units' business processes, operational needs, and technology requirements. Responsibilities include developing business and technical requirements; designing and building reports; supporting the requirements and design of queries, APIs, and system interfaces; performing system testing and configuration; troubleshooting and resolving system issues; and serving as a liaison between IT and supported business units.
The position typically leads or participates as a member of cross-functional project teams and may also work independently as an individual contributor on assigned projects and initiatives. The role requires the ability to manage multiple priorities, collaborate with stakeholders across the organization, and provide timely and effective support for enterprise systems and services. Occasional evening and weekend work, overtime, and response to enterprise application outages or escalations may be required based on project and operational support needs.
Essential Functions:
Project Management and Process Improvement
- Act as lead project and process manager for your assigned customers and units.
- Deliver projects on-time, on-budget, and in scope.
- Plan and develop an accurate project portfolio in relation to the IT roadmap with leadership oversight and guidance.
- Manage project schedules, budget, resources, communications, issues, risks, status reports, and implementation.
- Work to improve business processes by mapping as is and future state maps and develop solutions.
- Provide project and process support for the design, development, configuration, customization, and implementation of third-party and custom applications, systems, and services.
- Manage and administer assigned systems and services, using appropriate business, analysis, and development tools.
Business Analysis and Business Relationship Management
- Translate business needs into functional and technical requirements.
- Perform documentation and business/technical analysis associated with system maintenance, modifications, and enhancements.
- Design and author requirements, configurations, and specifications for systems/services, working closely with enterprise software engineers.
- Document, coordinate, and participate in designing/planning/scheduling and UAT testing and system implementation.
- Review new systems, modules, workflows for potential implementation.
- Knowledge-share new and enhanced technologies to stakeholders.
- Provide timely, responsive, and effective service to assigned customers and units.
- Liaise with vendors and interact in a highly-paced and collaborative environment.
IT Infrastructure Support
- Provide device and system knowledge, and leadership for design, development, maintenance, and support of IT infrastructure and other unit systems.
- Manage and administer assigned systems and services, using appropriate business, analysis, and development tools.
- Develop and facilitate complex reports using Argos and other business intelligence, analysis, and development tools.
Collaboration
- Collaborate with the manager on unit goals and execute strategic initiatives as directed.
- Communicate and collaborate with stakeholders for daily operations and to deliver/promote unit services/initiatives/projects.
Training
- Oversee customer training programs within your assigned customers and units.
- Collaborate with the IT Training Unit for logistics and administrative support during training periods.
- Train FIT employees, with vendor assistance as needed, on applications, systems, and/or tools related to the unit's supported operations.
Documentation
- Develop documentation (charters, implementation plans, user guides, knowledge based articles, etc.) for existing, modified, and/or new systems and services.
The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.
Job Requirements:
Minimum Qualifications:
- Bachelor's degree in Computer Science, Information Systems, or a related field, or equivalent combination of education and experience.
- 5 years of professional experience in project management, business analysis, information systems, or a related technology field involving the analysis, documentation, design, and delivery of technology services.
- Experience managing technology projects and priorities and working with business stakeholders to identify and address technology needs.
- Experience with process improvement, systems implementation, testing, or technical support.
- Experience troubleshooting technical issues and working collaboratively with IT and business teams.
- Strong written, verbal, analytical, organizational, and problem-solving skills.
Preferred Qualifications:
- Experience working in a higher education IT environment.
- Experience supporting or administering enterprise systems.
- Experience with core infrastructure and public safety ERP systems and devices, preferably network (HP/Aruba), firewall (Palo Alto), telecom (VOIP with MS Teams), physical security (AMAG, Alegion), video surveillance (Salient), and emergency communication (Everbridge, Alertus) systems, or similar.
- Experience developing custom reports, business intelligence solutions, automated workflows, or related data solutions.
- Experience with project management methodologies and/or Agile practices.
- PMP or Certified ScrumMaster (CSM) certification.
Knowledge, Skills, & Abilities:
- Knowledge of project management, business analysis, process management, and technology implementation practices.
- Knowledge of enterprise applications, systems administration, and technology-supported business operations.
- Strong analytical, critical-thinking, troubleshooting, and complex problem-solving skills.
- Ability to translate business needs into clear technical and functional requirements.
- Ability to manage multiple projects, priorities, and deadlines in a collaborative environment.
- Ability to communicate effectively with both technical and non-technical audiences.
- Strong interpersonal, organizational, documentation, and customer-service skills.
- Ability to work independently while also contributing effectively to cross-functional project teams.
- Proficiency with Microsoft Office and Microsoft Project; familiarity with Google Workspace and reporting/query tools.
Additional Information:
Please note all offers of employment are contingent upon successful completion of the background check process.
CBA Title
Project Manager
Salary
Salary: $99,777.63 - $144,170.54 per year commensurate with experience and qualifications.
The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $99,777.63 per year with step increments per Salary Schedule 96, after one year of service and annually thereafter.
Work Schedule
Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.
Benefits
The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.
Retirement Plans
- Health Care Plan and Dental Plan
- Employee Assistance Program
- Flexible Spending Account
- Commuter Benefit Plan
- FIT Tuition Exemption Program
- Paid Time Off (Vacation, Personal, Sick and Holidays)
- 4-day Summer Workweek
- Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program
For a full list of FIT benefits, visit our benefits webpage.
Pay Equity by State Employers
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Visa Sponsorship
This position is not eligible for visa sponsorship by the Fashion Institute of Technology.
Equal Employment Opportunity (EEO) Statement
FIT is firmly committed to creating an environment that will attract and retain people from a range of backgrounds. FIT is firmly committed to creating a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability. The FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether on the basis of race, color, creed, age, national origin, immigration or citizenship status, gender, sexual orientation, disability, marital status, partnership status, caregiver status, sexual and reproductive health decisions, uniformed service, height, weight, any lawful source of income, status as a victim of domestic violence or as a victim of sex offenses or stalking, whether children are, may be or would be residing with a person or conviction or arrest record, or any other characteristic protected by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from veterans and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Chief Equal Employment Opportunity Officer/Title IX Coordinator, 212 217.3360.
Annual Security Report
The safety and well-being of FIT's students, faculty, staff, and visitors is of paramount importance. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, FIT publishes an annual report containing crime statistics and statements of security policy, accessible here: Safety Statistics. A paper copy of the report will be provided upon request by contacting Public Safety's administrative office number at (212) 217-4999.
Physical Requirements and Work Environment
The working conditions for this position will be primarily in an office space. The physical requirement for this position will require frequent sitting, frequent standing, occasional bending or twisting, occasional walking, occasional pulling, pushing, or reaching, frequent repetitive motions, and occasionally lifting 10 lbs. or less.
See All 29 Project Specialist Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
Find Project Specialist JobsProject Specialist Jobs by City in New York
Where New York roles are concentrated, by current openings.
Project Specialist Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Law & Legal Services
What New York Employers Look For
The qualifications that appear most often in project specialist jobs across New York.
- Bachelor's degree in business, management, healthcare administration, or a related field
- Two or more years of project coordination or specialist experience in a relevant industry
- PMP or CAPM certification preferred by many New York government and healthcare employers
- Proficiency in project management software such as Microsoft Project, Asana, or Smartsheet
- Strong written and verbal communication skills for stakeholder reporting and documentation
- Experience working in cross-functional teams within regulated or compliance-driven environments
Project Specialist Jobs in New York: Frequently Asked Questions
How do you become a project specialist in New York?
Most project specialist roles in New York require a bachelor's degree in business administration, public administration, healthcare management, or a related field. There is no state-issued license specific to the project specialist title, but employers in regulated industries such as healthcare and financial services expect candidates to hold or pursue a PMP or CAPM certification through the Project Management Institute. Candidates targeting government or nonprofit roles in Albany often benefit from public administration coursework or a relevant master's degree.
Which companies hire project specialists in New York?
Companies currently hiring project specialists in New York include Con Edison, Anderson Merchandisers, and Fashion Institute of Technology, per current listings on Migrate Mate as of November 2026. New York's concentration of financial institutions, hospital systems, and technology firms means demand is consistent across multiple industries throughout the year.
Which New York cities have the most project specialist jobs?
New York, Monroe, and Queens have the most project specialist openings in New York. New York City dominates the distribution because of the high density of corporate headquarters, major hospital systems, and financial services firms based in Manhattan and the outer boroughs, while Albany draws openings from state government agencies and healthcare networks, and Buffalo contributes through its manufacturing, insurance, and regional healthcare employers.
Are there remote project specialist jobs in New York?
Yes, and more than most fields, since project specialist work is primarily desk-based, documentation-driven, and centered on communication rather than physical presence. About 50% of project specialist openings tied to New York are remote or hybrid as of November 2026, reflecting the role's compatibility with distributed teams. Coordination, reporting, and stakeholder management tasks are the most frequently performed remotely, while roles that involve on-site vendor oversight or regulated facility work tend to require in-person attendance.
How can I get hired as a project specialist in New York with little or no experience?
The most realistic entry path is starting in a project coordinator or administrative specialist role at a large New York employer and building toward the specialist title from there. Hospital systems such as NewYork-Presbyterian and NYC Health and Hospitals regularly bring in coordinators through entry-level administrative tracks, while state agencies in Albany hire through civil service pathways that do not require prior project experience. A CAPM certification from the Project Management Institute gives candidates with limited experience a concrete credential that New York employers recognize, and adjacent roles in data entry, operations support, or client services are common lateral entry points.
Where can I find and apply to project specialist jobs in New York?
You can find and apply to project specialist jobs in New York on Migrate Mate, which lists current openings from employers across the state. Find roles that fit your experience and the industry you want to work in, then apply directly to the ones that match.
See All 29 Project Specialist Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
Find Project Specialist Jobs