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At Shutterfly, we make life’s experiences unforgettable. We believe there is extraordinary power in self-expression. That’s why our family of brands helps customers create products and capture moments that reflect who they uniquely are.

Shutterfly is looking for a highly skilled, proactive Executive Assistant. This is a high-visibility role for someone who thrives in a fast-paced environment, brings exceptional judgment and attention to detail, and knows how to keep priorities moving—especially when the calendar is packed and the stakes are high.

About the role

As a trusted Executive Assistant, you’ll act as a trusted partner—owning complex scheduling, high-touch meeting coordination, and day-to-day executive support. You’ll also serve as a key liaison between the executive and their direct reports, and internal/external stakeholders (including board members and private equity partners), while protecting confidentiality and ensuring a polished experience for everyone involved.

What you’ll do

• Manage a complex, high-volume calendar across multiple time zones; drive meeting discipline and protect priorities.
• Coordinate high-profile meetings end-to-end (pre-reads, logistics, attendees, technology setup, run-of-show, and follow-ups).
• Plan and coordinate travel and itineraries; handle changes quickly and calmly.
• Organize and maintain confidential information with the highest level of integrity and discretion.
• Support key projects by tracking milestones, coordinating cross-functional partners, and ensuring timely execution.
• Handle executive support needs including expense reporting, invoice/admin processing as needed, and ad hoc requests.
• Provide informal leadership and support to the Executive Assistant community—sharing best practices and enabling collaboration.

What we’re looking for

• 5+ years of experience as an Executive Assistant (or similar), supporting C-level executives.
• Strong written and verbal communication skills with exceptional attention to detail.
• High judgment, discretion, and integrity—trusted with sensitive information.
• Strong interpersonal skills and ability to partner effectively across all levels of the organization.
• Comfort managing multiple priorities and shifting deadlines in a fast-paced environment.
• Proactive, solutions-oriented, and anticipatory—able to spot issues early and act.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new tools quickly.
• Experience supporting leaders in a private-equity-backed environment is a plus.

Supporting a diverse and inclusive workforce is important to Shutterfly not only because it directly reflects our value of Embracing our Differences, but also because it’s the right thing to do for our business and for our people. We welcome all applicants and evaluate them based on their qualifications. Learn more about our commitment to Diversity, Equity, and Inclusion on our Career Site.

The compensation package for this role is based on multiple factors, such as job level, responsibilities, location, and candidate experience. The base pay ranges included below are specific to the locations listed, and may not be applicable to other locations.

Location: Minnesota: [$97,000-$116,000]

This position will accept applications on an ongoing basis until filled.