Accounting Specialist Jobs
Accounting Specialist jobs are open across healthcare, government, manufacturing, financial services, and corporate finance, at every level from entry-level to senior, with specializations in accounts payable, accounts receivable, and general ledger reconciliation. Find a role that fits from the openings below and apply directly.
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Accounting Specialist
LOCATION: Wayland Baptist University – Plainview Campus
REPORTS TO: Director of Financial Services
POSITION CLASSIFICATION: Non-Exempt
POSITIONS SUPERVISED: None
GENERAL RESPONSIBILITIES:
Monitor the financial recording and reporting for external grants, restricted gifts, and endowment spending distributions. Assist with external grant reporting, ensuring the reports accurately reflect information in the financial system, comply with grant agreements, and amounts due are requested timely. Prepare the accounting of gift batches and endowment fund activity. Monitor restricted gifts and endowment spending distributions to ensure funds are used effectively and in compliance with donor stipulations. Working closely with Advancement and Financial Aid, document and communicate restrictions and amounts available for use.
SPECIFIC FUNCTIONS AND RESPONSIBILITIES:
- Work with grant managers to set up and monitor accounts, prepare regular reports, and request payments.
- Setup new restricted and endowment funds in the financial system and document donor stipulations for reference by the beneficiary departments.
- Monitor the use of restricted gifts and endowment spending distributions to ensure that funds are used in compliance with donor stipulations.
- Identify any funds that aren’t being used and bring to the attention of the Director of Financial Services and/or CFO and VP of Advancement.
- Calculate the amount available for endowed scholarships and communicate the information to Financial Aid.
- Record the monthly and quarterly endowment pool transactions generated by the fund valuation software, currently Adavico.
- Record gift batches from the university donor system and reconcile the gift clearing account.
- Perform accounting, reconciling, and/or analytical assignments as requested by the Director of Financial Services.
The above statements are not a complete list of all responsibilities and duties performed by employees in this job. Employee may perform other related duties as assigned by the Supervisor.
MINIMUM QUALIFICATIONS:
Education:
(1) Associate’s or Bachelor’s degree in Business or Accounting, OR (2) demonstrated career progression and success in a similar position.
Experience and Knowledge:
- Fluent in accounting with a deep understanding of debits and credits
- External grant monitoring and reporting is preferred
- Knowledge of not-for-profit accounting, endowments and endowment pools, and managing donor restrictions is preferred
- Experience at a private institution of higher education is preferred
Skills and Abilities:
- Strong attention to detail
- Exhibit initiative, perseverance and great judgement
- Demonstrate the highest standards of conduct, appearance and attitude.
- Possess excellent verbal and written communication skills.
- Have strong computer skills, expertise in Excel, Word, data analysis and systems operations.
- Must have the ability to work independently with minimum supervision; to supervise and delegate appropriately, to take the initiative in assuming and completing tasks with the appropriate direction and advice from immediate supervisor.
- Be honest, reliable, collegial, and accurate.
- Must have a commitment to Christian higher education in general and the purpose and philosophy of higher education as promoted by the Baptist General Convention of Texas in general and of Wayland Baptist University in particular.
Additional Requirements:
Successful completion of a background check and credit report is required upon hire.
ENVIRONMENT, HOURS, AND PHYSICAL REQUIREMENTS:
Work Environment:
The work environment for this position is a standard office setting. Employees will work primarily at a desk or workstation, utilizing standard office equipment such as computers, phones, and printers. The office maintains controlled temperature. Noise levels are generally moderate, with typical office sounds such as conversations and office machinery.
Hours of Work:
Plainview campus - Although full-time, nonexempt Plainview employees are normally scheduled to work 37.75 hours per week, the official work week for full-time salaried employees is forty (40) hours.
Physical Demands:
- Frequently stand and walk;
- Frequently flex upper trunk forward while sitting or standing;
- Frequently lift up to 10 pounds and occasionally lift up to 25 pounds;
- Frequently carry up to 10 pounds and occasionally carry up to 25 pounds;
- Occasionally push or pull objects;
- Occasionally flex upper trunk forward at the waist and partially flex at the knees;
- Frequently reach at or below shoulder height, and occasionally reach above shoulder height
CONDITIONS OF EMPLOYMENT:
Employment is subject to an introductory period to monitor employee performance. If hired, the prospective employee must present documentation within three (3) days of hire date to establish identity and employment eligibility as required by Immigration and Customs Enforcement (ICE).
Wayland Baptist University does not unlawfully discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or genetic information.
Accounting Specialist
LOCATION: Wayland Baptist University – Plainview Campus
REPORTS TO: Director of Financial Services
POSITION CLASSIFICATION: Non-Exempt
POSITIONS SUPERVISED: None
GENERAL RESPONSIBILITIES:
Monitor the financial recording and reporting for external grants, restricted gifts, and endowment spending distributions. Assist with external grant reporting, ensuring the reports accurately reflect information in the financial system, comply with grant agreements, and amounts due are requested timely. Prepare the accounting of gift batches and endowment fund activity. Monitor restricted gifts and endowment spending distributions to ensure funds are used effectively and in compliance with donor stipulations. Working closely with Advancement and Financial Aid, document and communicate restrictions and amounts available for use.
SPECIFIC FUNCTIONS AND RESPONSIBILITIES:
- Work with grant managers to set up and monitor accounts, prepare regular reports, and request payments.
- Setup new restricted and endowment funds in the financial system and document donor stipulations for reference by the beneficiary departments.
- Monitor the use of restricted gifts and endowment spending distributions to ensure that funds are used in compliance with donor stipulations.
- Identify any funds that aren’t being used and bring to the attention of the Director of Financial Services and/or CFO and VP of Advancement.
- Calculate the amount available for endowed scholarships and communicate the information to Financial Aid.
- Record the monthly and quarterly endowment pool transactions generated by the fund valuation software, currently Adavico.
- Record gift batches from the university donor system and reconcile the gift clearing account.
- Perform accounting, reconciling, and/or analytical assignments as requested by the Director of Financial Services.
The above statements are not a complete list of all responsibilities and duties performed by employees in this job. Employee may perform other related duties as assigned by the Supervisor.
MINIMUM QUALIFICATIONS:
Education:
(1) Associate’s or Bachelor’s degree in Business or Accounting, OR (2) demonstrated career progression and success in a similar position.
Experience and Knowledge:
- Fluent in accounting with a deep understanding of debits and credits
- External grant monitoring and reporting is preferred
- Knowledge of not-for-profit accounting, endowments and endowment pools, and managing donor restrictions is preferred
- Experience at a private institution of higher education is preferred
Skills and Abilities:
- Strong attention to detail
- Exhibit initiative, perseverance and great judgement
- Demonstrate the highest standards of conduct, appearance and attitude.
- Possess excellent verbal and written communication skills.
- Have strong computer skills, expertise in Excel, Word, data analysis and systems operations.
- Must have the ability to work independently with minimum supervision; to supervise and delegate appropriately, to take the initiative in assuming and completing tasks with the appropriate direction and advice from immediate supervisor.
- Be honest, reliable, collegial, and accurate.
- Must have a commitment to Christian higher education in general and the purpose and philosophy of higher education as promoted by the Baptist General Convention of Texas in general and of Wayland Baptist University in particular.
Additional Requirements:
Successful completion of a background check and credit report is required upon hire.
ENVIRONMENT, HOURS, AND PHYSICAL REQUIREMENTS:
Work Environment:
The work environment for this position is a standard office setting. Employees will work primarily at a desk or workstation, utilizing standard office equipment such as computers, phones, and printers. The office maintains controlled temperature. Noise levels are generally moderate, with typical office sounds such as conversations and office machinery.
Hours of Work:
Plainview campus - Although full-time, nonexempt Plainview employees are normally scheduled to work 37.75 hours per week, the official work week for full-time salaried employees is forty (40) hours.
Physical Demands:
- Frequently stand and walk;
- Frequently flex upper trunk forward while sitting or standing;
- Frequently lift up to 10 pounds and occasionally lift up to 25 pounds;
- Frequently carry up to 10 pounds and occasionally carry up to 25 pounds;
- Occasionally push or pull objects;
- Occasionally flex upper trunk forward at the waist and partially flex at the knees;
- Frequently reach at or below shoulder height, and occasionally reach above shoulder height
CONDITIONS OF EMPLOYMENT:
Employment is subject to an introductory period to monitor employee performance. If hired, the prospective employee must present documentation within three (3) days of hire date to establish identity and employment eligibility as required by Immigration and Customs Enforcement (ICE).
Wayland Baptist University does not unlawfully discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or genetic information.
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Find Accounting Specialist JobsAccounting Specialist Job Market
A snapshot from current openings nationwide, updated as new roles post.
Who's Hiring
- CVS Health49
- Jobot30
- JPMorganChase27
- Standish Management13
- Centennial Bank12
Top Industries Hiring
- Healthcare & Medical Services221
- Banking & Financial Services214
- Technology & Software111
- Education110
- Investment & Asset Management92
What Employers Look For
The qualifications that appear most often in accounting specialist jobs.
- Associate's or bachelor's degree in accounting, finance, or a related field
- Proficiency in accounting software such as QuickBooks, SAP, Oracle, or NetSuite
- Experience processing accounts payable, accounts receivable, or general ledger entries
- Strong Excel skills including formulas, pivot tables, and reconciliation templates
- Attention to detail with experience identifying and resolving financial discrepancies
- Familiarity with month-end close processes and basic financial reporting procedures
Tips for Your Accounting Specialist Job Search
Quantify reconciliations and error reduction on your resume
Hiring managers for accounting specialist roles scan for measurable impact. Replace vague duties with specifics: how many accounts you reconciled monthly, the volume of transactions you processed, or the discrepancy rate you reduced. Concrete figures make your resume stand out against generic applicants.
List your accounting software proficiency prominently
Employers filter candidates by software before reading anything else. Call out your experience with QuickBooks, SAP, Oracle, NetSuite, or Microsoft Dynamics right in your resume header or skills section. Matching the exact software named in a job listing significantly improves your chances of passing initial screening.
Target industries where your sub-specialty aligns
An accounts payable background translates differently in healthcare billing versus manufacturing procurement. Search openings by industry, not just job title, so your specific ledger or billing experience matches the employer's workflow. Specialized fit beats general qualifications in most accounting specialist hiring decisions.
Apply early to roles that fit
Migrate Mate lists accounting specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing. Reviewing new postings regularly gives you a genuine advantage before positions fill.
Prepare for a technical skills test in interviews
Many accounting specialist interviews include a practical assessment covering journal entries, bank reconciliations, or spreadsheet work. Practice common Excel functions like VLOOKUP and pivot tables, and be ready to walk through a reconciliation process step by step without relying on software prompts.
Negotiate using role scope, not just title
When discussing offers, reference the breadth of accounts, transaction volume, or reporting responsibilities you are being asked to own. Accounting specialist compensation often reflects scope, so framing your negotiation around workload and complexity gives you a stronger and more defensible position than citing title alone.
Accounting Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most accounting specialists?
The companies hiring the most accounting specialists right now include CVS Health, Jobot, and JPMorganChase, with the largest share of openings in Texas, California, and New York, based on current listings on Migrate Mate as of June 2026. Healthcare systems, government agencies, and large manufacturers consistently post the highest volumes of accounting specialist roles year-round.
How many accounting specialist jobs are remote?
About 26% of accounting specialist openings are fully remote or hybrid as of June 2026, reflecting steady demand for flexible arrangements in this role. Accounts payable processing and general ledger reconciliation tend to have the highest share of remote-eligible positions, while roles tied to on-site cash handling or physical document review are more likely to require in-person presence.
How do you become an accounting specialist?
Start by earning an associate's or bachelor's degree in accounting or a closely related field, then build hands-on experience through internships, bookkeeping roles, or accounting clerk positions. Learn the software platforms employers use most, particularly QuickBooks, SAP, or Excel at an intermediate level. Applying to entry-level accounting roles and progressing through accounts payable or receivable positions is the most common path to landing a specialist title.
Can you get an accounting specialist job with little or no experience?
Yes, many employers hire candidates with limited experience if you can demonstrate software proficiency and basic bookkeeping competency. Focus on roles labeled junior, entry-level, or accounting clerk, which often share the same core duties as specialist positions. Completing coursework in accounting fundamentals, earning a QuickBooks certification, or volunteering to manage accounts for a nonprofit can fill an experience gap convincingly on your resume.
What does the accounting specialist interview process look like?
Most accounting specialist interviews move through a phone screen with a recruiter, a technical interview with a hiring manager that may include a skills assessment covering reconciliations or journal entries, and a final conversation with a team lead or controller. Interviewers typically ask behavioral questions about handling discrepancies, meeting close deadlines, and working with cross-functional teams, so prepare specific examples from past roles or coursework.
Where can I find and apply to accounting specialist jobs?
You can find and apply to accounting specialist jobs on Migrate Mate, which lists current openings from employers across the United States. Search roles by location or specialization, find the ones that fit your background, and apply directly to each listing. New positions are added regularly, so checking back often gives you access to openings as soon as they are posted.
See All 1,519+ Accounting Specialist Jobs
Jump back to the full list of openings and apply to any accounting specialist role that fits.
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