Clinical Operations Coordinator Jobs
Clinical Operations Coordinator jobs are open across hospitals, clinical research organizations, biotech, and pharmaceutical companies, at every level from entry-level to senior, with specializations in trial management, regulatory compliance, and site coordination. Scan the live roles below and apply to whichever ones fit.
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The overall purpose of the Medical Records Coordinator role is to establish and maintain organized medical records and files according to acceptable policies and procedures outlined in the Massachusetts BORIM Regulations. The Medical Records Coordinator is responsible for managing patients' health records and history. This includes helping conduct audits to ensure, gathering and filing patient information, and processing records release papers. The incumbent must Handle protected health information in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA). The Medical Records Coordinator ensures that the medical records are organized, accurate, and complete. The MRC will create digital copies of paperwork and store the records electronically. The incumbent will transfer incoming medical records of GSDM patients quickly and accurately into their EHR. The incumbent will process all records release requests from patients, medical offices, attorneys, MA Chief Medical Examiners office, and the like. The incumbent will enter pertinent diary notes into the electronic health record system, answer phones, and provide customer service to patients, other facilities, other agencies, and other GSDM staff. The incumbent will respond to email requests for information and records. The incumbent will monitor multiple fax servers identifying, preparing, and grouping the documents for further processing and ultimately to be attached to the patient chart or to be seen by the provider. The incumbent will Scan both paper and electronic version documents and enter pertinent information for later attachment to the patient charts. The incumbent will review, commit and result in the documents received and enter them into the medical record software. The incumbent will review mail addressed to the records department. The incumbent will process outgoing and incoming patient mail including processing patient missed apt letters and patient dismal letters. The incumbent will assist with processing and scheduling external referrals for the postdoctoral programs. In addition, the incumbent will assist the school nurse with administrative tasks as it relates to incident reports at GSDM. Perform other duties as assigned
Required Skills
- High School Diploma Required.
- 1-3 years of work experience in a similar or related role required.
- Previous experience with customer service highly desired.
- Working Knowledge of MS Word and Excel require.
- Must have strong organizational skills with the ability to priority work items/tasks.
- Must possess strong time management skill.
- Must be comfortable working with computer and technology.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
The overall purpose of the Medical Records Coordinator role is to establish and maintain organized medical records and files according to acceptable policies and procedures outlined in the Massachusetts BORIM Regulations. The Medical Records Coordinator is responsible for managing patients' health records and history. This includes helping conduct audits to ensure, gathering and filing patient information, and processing records release papers. The incumbent must Handle protected health information in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA). The Medical Records Coordinator ensures that the medical records are organized, accurate, and complete. The MRC will create digital copies of paperwork and store the records electronically. The incumbent will transfer incoming medical records of GSDM patients quickly and accurately into their EHR. The incumbent will process all records release requests from patients, medical offices, attorneys, MA Chief Medical Examiners office, and the like. The incumbent will enter pertinent diary notes into the electronic health record system, answer phones, and provide customer service to patients, other facilities, other agencies, and other GSDM staff. The incumbent will respond to email requests for information and records. The incumbent will monitor multiple fax servers identifying, preparing, and grouping the documents for further processing and ultimately to be attached to the patient chart or to be seen by the provider. The incumbent will Scan both paper and electronic version documents and enter pertinent information for later attachment to the patient charts. The incumbent will review, commit and result in the documents received and enter them into the medical record software. The incumbent will review mail addressed to the records department. The incumbent will process outgoing and incoming patient mail including processing patient missed apt letters and patient dismal letters. The incumbent will assist with processing and scheduling external referrals for the postdoctoral programs. In addition, the incumbent will assist the school nurse with administrative tasks as it relates to incident reports at GSDM. Perform other duties as assigned
Required Skills
- High School Diploma Required.
- 1-3 years of work experience in a similar or related role required.
- Previous experience with customer service highly desired.
- Working Knowledge of MS Word and Excel require.
- Must have strong organizational skills with the ability to priority work items/tasks.
- Must possess strong time management skill.
- Must be comfortable working with computer and technology.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
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Who's Hiring
Top Industries Hiring
- Education
What Employers Look For
The qualifications that appear most often in clinical operations coordinator jobs.
- Bachelor's degree in life sciences, nursing, or a related healthcare field
- Knowledge of ICH-GCP guidelines and FDA regulations governing clinical trials
- Experience with electronic data capture systems such as Medidata Rave or Oracle Inform
- Ability to coordinate site initiation visits, monitoring visits, and closeout visits
- Strong proficiency in Microsoft Office, particularly Excel and PowerPoint, for reporting
- Clinical Research Coordinator certification (CCRC or CCRP) preferred or required
Tips for Your Clinical Operations Coordinator Job Search
Tailor your resume to ICH-GCP
Clinical operations coordinators work inside regulated environments, so your resume should reference ICH-GCP guidelines, protocol deviations, and source document verification by name. Generic healthcare experience without these terms reads as unqualified to most hiring managers in this field.
Apply early to roles that fit
Migrate Mate lists clinical operations coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Highlight specific therapeutic area experience
Oncology, CNS, and rare disease trials each have distinct regulatory and operational demands. Name the therapeutic areas you've worked in directly on your resume, because hiring teams filter for them before they look at anything else on the page.
Decode the job posting phase references
Postings for Phase I site-support roles demand different competencies than Phase III multi-site coordination. Before applying, identify the trial phase the employer emphasizes and make sure your cover letter reflects experience at that stage, not just clinical work broadly.
Prepare concrete metrics for your interview
Interviewers for clinical operations roles ask how many sites you managed, how many patients you screened, and how you handled protocol amendments. Arrive with specific examples drawn from past roles rather than general statements about your organizational skills.
Negotiate start date around training cycles
Clinical operations teams often have system access onboarding and protocol-specific training that begins on fixed dates. When negotiating your offer, ask about the next training cohort so your start date aligns and you aren't waiting idle before you can contribute.
Clinical Operations Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most clinical operations coordinators?
The most active employers for clinical operations coordinators right now are Eventus WholeHealth, Tempus, and Amedisys, and the most openings are in Ohio, Florida, and California, based on current listings on Migrate Mate as of September 2026. Contract research organizations and large academic medical centers tend to post the highest volume of these roles year-round.
How many clinical operations coordinator jobs are remote?
About 46% of clinical operations coordinator openings are fully remote or hybrid as of September 2026, with remote availability highest in roles focused on regulatory document management, trial master file maintenance, and vendor oversight rather than direct site coordination, which typically requires on-site presence.
How do you become a clinical operations coordinator?
Start with a bachelor's degree in a life science, nursing, or public health field, then gain hands-on exposure through a clinical research assistant role, coordinator internship, or site-level research position. Earning a CCRC or CCRP certification strengthens your application. Building familiarity with electronic data capture platforms and ICH-GCP guidelines before your first coordinator role accelerates hiring decisions significantly.
Can you get hired as a clinical operations coordinator with little experience?
Yes, entry-level clinical operations coordinator roles exist, particularly at contract research organizations and academic medical centers that run high-volume trials. Employers often accept candidates who have completed a clinical research certificate program, volunteered in a research setting, or worked as a medical scribe or clinical research assistant, even without full coordinator experience.
What does the clinical operations coordinator interview process look like?
Most processes include an initial phone screen with a recruiter, a competency-based interview with the hiring manager focused on regulatory knowledge and site management scenarios, and often a panel interview with the broader clinical operations team. Some employers add a practical exercise asking you to review a mock protocol or identify a deviation, so reviewing real trial documents beforehand is practical preparation.
Where can I find and apply to clinical operations coordinator jobs?
You can find and apply to clinical operations coordinator jobs on Migrate Mate, which lists current openings from across the United States in one place. Search for roles that match your therapeutic area experience and seniority level, then apply directly to each listing that fits your background.
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