Clinical Operations Coordinator Jobs
Clinical Operations Coordinator jobs are open across hospitals, clinical research organizations, biotech, and pharmaceutical companies, at every level from entry-level to senior, with specializations in trial management, regulatory compliance, and site coordination. Scan the live roles below and apply to whichever ones fit.
Find JobsOverview
Showing 5 of 43+ Clinical Operations Coordinator jobs
Job Category
Regular Support StaffFVTC Worksite
Appleton Main CampusHours Per Week
40Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal.
Job Description Summary
The Coordinator - Clinical Operations coordinates division-wide clinical placement, compliance, and onboarding processes that prepare Health Division students for clinical and field-based learning. This position serves as the central operational resource for student clinical readiness, compliance records, and placement requirements. Works collaboratively with program teams to support the coordination of clinical placements and ensure students meet all requirements necessary to participate in clinical, practicum, simulation, internship, and field-based learning experiences.By centralizing and standardizing clinical documentation and supporting clinical placement processes across the Health Division, this position improves operational efficiency, supports clinical placement capacity, enhances student readiness, reduces administrative burden on faculty and staff, and strengthens the pipeline of healthcare graduates entering the workforce, including rural and underserved communities.
The Coordinator - Clinical Operations partners with program leaders, faculty, staff, students, clinical affiliates, and vendors to ensure placement requirements are accurate, complete, timely, and aligned with applicable agreements and standards.
Job Description
Essential Functions and Responsibilities
The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned.
Clinical Compliance and Student Readiness:
- Coordinate the collection, verification, tracking, and maintenance of student clinical compliance requirements, including health records, immunizations, CPR certification, background checks, drug screenings, licensure documentation, and healthcare partner onboarding requirements.
- Monitor compliance status, documentation deficiencies, expiration dates, and student readiness for clinical placement; communicate updates and concerns to students and appropriate program personnel.
- Maintain accurate, confidential records and electronic tracking systems in accordance with FERPA, HIPAA, institutional policies, and affiliate agreements.
- Develop and maintain standardized resources, procedures, checklists, instructional materials, and communications related to clinical compliance and onboarding.
- Coordinate and deliver student orientations and readiness activities related to clinical requirements, documentation processes, timelines, and healthcare partner expectations. Prepare compliance, readiness, and operational reports to support program administration, accreditation, regulatory reporting, and decision-making.
Clinical Placement Coordination and Partner Support :
- Coordinate clinical placement documentation, onboarding, and scheduling activities in collaboration with faculty, program leadership, healthcare partners, and administrative staff.
- Serve as the primary operational contact for clinical documentation and onboarding inquiries from students, faculty, healthcare partners, and external compliance vendors.
- Support the placement process by coordinating required documentation, agreements, and onboarding materials needed for student clinical, practicum, internship, and field-based learning experiences.
- Communicate healthcare partner requirements and coordinate updates to onboarding, compliance, and placement processes.
- Identify and assist in resolving barriers to student placement readiness and facilitate timely completion of placement requirements.
- Collaborate with faculty and program leadership to support clinical placement opportunities. Faculty and program leadership retain responsibility for determining educational appropriateness, clinical learning outcomes, and oversight of clinical experiences. Support efforts to secure clinical placements as requested by program leadership or faculty, including coordinating required documentation, agreements, and partner communications. This position does not independently initiate placement development activities.
Operational Excellence, Accreditation, and Division Support:
- Maintain standardized clinical documentation workflows, procedures, and communication practices across Health Division programs.
- Provide guidance, training, and support to program administrative staff regarding compliance requirements, onboarding processes, timelines, and documentation procedures.
- Assist with accreditation reviews, audits, site visits, and reporting activities related to clinical experiences and student readiness.
- Ensure processes align with accreditation standards, regulatory requirements, and healthcare partner expectations.
- Evaluate workflows and recommend improvements that increase efficiency, consistency, accuracy, and student service.
- Support implementation and continuous improvement of compliance management and electronic documentation systems.
Non-Essential Functions and Responsibilities
- Experience managing confidential records, compliance documentation, and electronic information and tracking systems.
- Demonstrated ability to organize high-volume information, manage competing deadlines, and maintain a high level of accuracy.
- Demonstrated written and verbal communication and relationship-management skills with varied internal and external stakeholders.
- Proficiency with Microsoft 365 applications, including Excel, and ability to learn and troubleshoot electronic clinical compliance, placement, database, or vendor platforms. Demonstrated problem-solving ability and sound judgment in resolving routine compliance and operational issues.
Minimum Qualifications
Education and/or Experience Requirements:
- Associate degree in Healthcare Administration, Health Information Management, Business Administration, Health Sciences, Education, Administrative Professional, or related field. Minimum three years of relevant experience in healthcare administration, health information management, compliance management, records management, student services, clinical coordination, or related support services.
In evaluating candidates for this position, Fox Valley Technical College may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.
Work Environment
Work will be completed in a hybrid environment, both in person and virtually.Work environment may change based upon college needs.
Physical Requirements
- Sitting: This role requires extended periods of sitting while performing tasks and utilizing computer systems.
- Repetitive Motions: Capacity to perform repetitive motions, such as typing, without discomfort or injury.
EOE/ADA Statement
Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA), FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.
Additional Information
Starting Range: $27.47 - $32.32 per hour.
Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data.
Note: Internal applicants' wage will be based upon the applicable compensation guidelines.
At Fox Valley Technical College, we recognize employees as key contributors to our mission and are committed to fostering a culture of fairness, transparency, and excellence. Our total rewards philosophy ensures equitable compensation and benefits, supporting a highly engaged workforce. Our comprehensive benefits package includes medical, dental, and vision insurance, along with retirement contributions to the Wisconsin Retirement System and 403(b)/457 plan options. Employees enjoy paid time off, sick leave, holidays, bereavement leave, and recess periods. We offer life and disability insurance, with options for additional coverage. Work-life balance is supported through flexible schedules or remote work options (for some positions) and wellbeing programs. Professional development opportunities include training, certifications, and tuition reimbursement. Additional perks at the Appleton Main Campus include an onsite health and wellbeing clinic, dental clinic, fitness center, Parent/Child Center (onsite child care), library, café, printing services, Trilogy Salon & Spa, and more.
Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities.
For questions regarding the College’s nondiscrimination policy, contact: Rayon Brown - rayon.brown6751@fvtc.edu (Affirmative Action), TitleIX@fvtc.edu (sex-based discrimination or harassment), or Dan Squires - daniel.squires3328@fvtc.edu (Disability related discrimination).
Job Category
Regular Support StaffFVTC Worksite
Appleton Main CampusHours Per Week
40Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal.
Job Description Summary
The Coordinator - Clinical Operations coordinates division-wide clinical placement, compliance, and onboarding processes that prepare Health Division students for clinical and field-based learning. This position serves as the central operational resource for student clinical readiness, compliance records, and placement requirements. Works collaboratively with program teams to support the coordination of clinical placements and ensure students meet all requirements necessary to participate in clinical, practicum, simulation, internship, and field-based learning experiences.By centralizing and standardizing clinical documentation and supporting clinical placement processes across the Health Division, this position improves operational efficiency, supports clinical placement capacity, enhances student readiness, reduces administrative burden on faculty and staff, and strengthens the pipeline of healthcare graduates entering the workforce, including rural and underserved communities.
The Coordinator - Clinical Operations partners with program leaders, faculty, staff, students, clinical affiliates, and vendors to ensure placement requirements are accurate, complete, timely, and aligned with applicable agreements and standards.
Job Description
Essential Functions and Responsibilities
The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned.
Clinical Compliance and Student Readiness:
- Coordinate the collection, verification, tracking, and maintenance of student clinical compliance requirements, including health records, immunizations, CPR certification, background checks, drug screenings, licensure documentation, and healthcare partner onboarding requirements.
- Monitor compliance status, documentation deficiencies, expiration dates, and student readiness for clinical placement; communicate updates and concerns to students and appropriate program personnel.
- Maintain accurate, confidential records and electronic tracking systems in accordance with FERPA, HIPAA, institutional policies, and affiliate agreements.
- Develop and maintain standardized resources, procedures, checklists, instructional materials, and communications related to clinical compliance and onboarding.
- Coordinate and deliver student orientations and readiness activities related to clinical requirements, documentation processes, timelines, and healthcare partner expectations. Prepare compliance, readiness, and operational reports to support program administration, accreditation, regulatory reporting, and decision-making.
Clinical Placement Coordination and Partner Support :
- Coordinate clinical placement documentation, onboarding, and scheduling activities in collaboration with faculty, program leadership, healthcare partners, and administrative staff.
- Serve as the primary operational contact for clinical documentation and onboarding inquiries from students, faculty, healthcare partners, and external compliance vendors.
- Support the placement process by coordinating required documentation, agreements, and onboarding materials needed for student clinical, practicum, internship, and field-based learning experiences.
- Communicate healthcare partner requirements and coordinate updates to onboarding, compliance, and placement processes.
- Identify and assist in resolving barriers to student placement readiness and facilitate timely completion of placement requirements.
- Collaborate with faculty and program leadership to support clinical placement opportunities. Faculty and program leadership retain responsibility for determining educational appropriateness, clinical learning outcomes, and oversight of clinical experiences. Support efforts to secure clinical placements as requested by program leadership or faculty, including coordinating required documentation, agreements, and partner communications. This position does not independently initiate placement development activities.
Operational Excellence, Accreditation, and Division Support:
- Maintain standardized clinical documentation workflows, procedures, and communication practices across Health Division programs.
- Provide guidance, training, and support to program administrative staff regarding compliance requirements, onboarding processes, timelines, and documentation procedures.
- Assist with accreditation reviews, audits, site visits, and reporting activities related to clinical experiences and student readiness.
- Ensure processes align with accreditation standards, regulatory requirements, and healthcare partner expectations.
- Evaluate workflows and recommend improvements that increase efficiency, consistency, accuracy, and student service.
- Support implementation and continuous improvement of compliance management and electronic documentation systems.
Non-Essential Functions and Responsibilities
- Experience managing confidential records, compliance documentation, and electronic information and tracking systems.
- Demonstrated ability to organize high-volume information, manage competing deadlines, and maintain a high level of accuracy.
- Demonstrated written and verbal communication and relationship-management skills with varied internal and external stakeholders.
- Proficiency with Microsoft 365 applications, including Excel, and ability to learn and troubleshoot electronic clinical compliance, placement, database, or vendor platforms. Demonstrated problem-solving ability and sound judgment in resolving routine compliance and operational issues.
Minimum Qualifications
Education and/or Experience Requirements:
- Associate degree in Healthcare Administration, Health Information Management, Business Administration, Health Sciences, Education, Administrative Professional, or related field. Minimum three years of relevant experience in healthcare administration, health information management, compliance management, records management, student services, clinical coordination, or related support services.
In evaluating candidates for this position, Fox Valley Technical College may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.
Work Environment
Work will be completed in a hybrid environment, both in person and virtually.Work environment may change based upon college needs.
Physical Requirements
- Sitting: This role requires extended periods of sitting while performing tasks and utilizing computer systems.
- Repetitive Motions: Capacity to perform repetitive motions, such as typing, without discomfort or injury.
EOE/ADA Statement
Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA), FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.
Additional Information
Starting Range: $27.47 - $32.32 per hour.
Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data.
Note: Internal applicants' wage will be based upon the applicable compensation guidelines.
At Fox Valley Technical College, we recognize employees as key contributors to our mission and are committed to fostering a culture of fairness, transparency, and excellence. Our total rewards philosophy ensures equitable compensation and benefits, supporting a highly engaged workforce. Our comprehensive benefits package includes medical, dental, and vision insurance, along with retirement contributions to the Wisconsin Retirement System and 403(b)/457 plan options. Employees enjoy paid time off, sick leave, holidays, bereavement leave, and recess periods. We offer life and disability insurance, with options for additional coverage. Work-life balance is supported through flexible schedules or remote work options (for some positions) and wellbeing programs. Professional development opportunities include training, certifications, and tuition reimbursement. Additional perks at the Appleton Main Campus include an onsite health and wellbeing clinic, dental clinic, fitness center, Parent/Child Center (onsite child care), library, café, printing services, Trilogy Salon & Spa, and more.
Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities.
For questions regarding the College’s nondiscrimination policy, contact: Rayon Brown - rayon.brown6751@fvtc.edu (Affirmative Action), TitleIX@fvtc.edu (sex-based discrimination or harassment), or Dan Squires - daniel.squires3328@fvtc.edu (Disability related discrimination).
See All 43 Clinical Operations Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsClinical Operations Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Education
What Employers Look For
The qualifications that appear most often in clinical operations coordinator jobs.
- Bachelor's degree in life sciences, nursing, or a related healthcare field
- Knowledge of ICH-GCP guidelines and FDA regulations governing clinical trials
- Experience with electronic data capture systems such as Medidata Rave or Oracle Inform
- Ability to coordinate site initiation visits, monitoring visits, and closeout visits
- Strong proficiency in Microsoft Office, particularly Excel and PowerPoint, for reporting
- Clinical Research Coordinator certification (CCRC or CCRP) preferred or required
Tips for Your Clinical Operations Coordinator Job Search
Tailor your resume to ICH-GCP
Clinical operations coordinators work inside regulated environments, so your resume should reference ICH-GCP guidelines, protocol deviations, and source document verification by name. Generic healthcare experience without these terms reads as unqualified to most hiring managers in this field.
Apply early to roles that fit
Migrate Mate lists clinical operations coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Highlight specific therapeutic area experience
Oncology, CNS, and rare disease trials each have distinct regulatory and operational demands. Name the therapeutic areas you've worked in directly on your resume, because hiring teams filter for them before they look at anything else on the page.
Decode the job posting phase references
Postings for Phase I site-support roles demand different competencies than Phase III multi-site coordination. Before applying, identify the trial phase the employer emphasizes and make sure your cover letter reflects experience at that stage, not just clinical work broadly.
Prepare concrete metrics for your interview
Interviewers for clinical operations roles ask how many sites you managed, how many patients you screened, and how you handled protocol amendments. Arrive with specific examples drawn from past roles rather than general statements about your organizational skills.
Negotiate start date around training cycles
Clinical operations teams often have system access onboarding and protocol-specific training that begins on fixed dates. When negotiating your offer, ask about the next training cohort so your start date aligns and you aren't waiting idle before you can contribute.
Clinical Operations Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most clinical operations coordinators?
The most active employers for clinical operations coordinators right now are Tempus, Howard University, and University of Utah, and the most openings are in Florida, Illinois, and New York, based on current listings on Migrate Mate as of November 2026. Contract research organizations and large academic medical centers tend to post the highest volume of these roles year-round.
How many clinical operations coordinator jobs are remote?
About 46% of clinical operations coordinator openings are fully remote or hybrid as of November 2026, with remote availability highest in roles focused on regulatory document management, trial master file maintenance, and vendor oversight rather than direct site coordination, which typically requires on-site presence.
How do you become a clinical operations coordinator?
Start with a bachelor's degree in a life science, nursing, or public health field, then gain hands-on exposure through a clinical research assistant role, coordinator internship, or site-level research position. Earning a CCRC or CCRP certification strengthens your application. Building familiarity with electronic data capture platforms and ICH-GCP guidelines before your first coordinator role accelerates hiring decisions significantly.
Can you get hired as a clinical operations coordinator with little experience?
Yes, entry-level clinical operations coordinator roles exist, particularly at contract research organizations and academic medical centers that run high-volume trials. Employers often accept candidates who have completed a clinical research certificate program, volunteered in a research setting, or worked as a medical scribe or clinical research assistant, even without full coordinator experience.
What does the clinical operations coordinator interview process look like?
Most processes include an initial phone screen with a recruiter, a competency-based interview with the hiring manager focused on regulatory knowledge and site management scenarios, and often a panel interview with the broader clinical operations team. Some employers add a practical exercise asking you to review a mock protocol or identify a deviation, so reviewing real trial documents beforehand is practical preparation.
Where can I find and apply to clinical operations coordinator jobs?
You can find and apply to clinical operations coordinator jobs on Migrate Mate, which lists current openings from across the United States in one place. Search for roles that match your therapeutic area experience and seniority level, then apply directly to each listing that fits your background.
See All 43 Clinical Operations Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Jobs