Event Coordinator Jobs in Indiana

Company Description

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

The Wilma and Peter Veldman Family Psychology Clinic at the University of Notre Dame is seeking a Recruitment and Events Coordinator to join our dynamic and mission-driven team. This role plays a critical part in advancing the clinic’s research and community engagement efforts by supporting participant recruitment and coordinating events that connect our work to the broader community.

About the Clinic:

The Veldman Family Psychology Clinic is Notre Dame’s premier institute for clinical science, training, and community mental health. As part of the College of Arts & Letters, the clinic brings together faculty, staff, and students who are pioneering innovative research, delivering exceptional care, and preparing the next generation of mental health professionals. Our work is deeply grounded in the University’s mission to be a force for good—with a particular focus on expanding access to evidence-based, high-quality mental health services for underserved populations.

Position Overview

The Recruitment and Events Coordinator is a full-time, in-person position that supports the Veldman Family Psychology Clinic and affiliated research programs. The successful candidate will strengthen participant recruitment efforts, coordinate community-facing events, and help increase awareness of research opportunities and Clinic initiatives.

Working closely with faculty, researchers, staff, and students, this individual will develop and implement recruitment strategies, maintain recruitment systems and communications, and ensure the successful planning and execution of events. This role is central to the Clinic’s research mission, helping connect individuals and families with meaningful research opportunities while fostering strong community engagement.

Key Responsibilities

Participant Recruitment

• Collaborate with faculty and research teams to develop and implement effective recruitment strategies tailored to specific participant populations.
• Review and provide feedback on recruitment materials, including flyers, advertisements, and digital content, to improve clarity, accessibility, and impact.
• Identify, coordinate, and participate in recruitment events and community outreach opportunities.
• Maintain recruitment materials and equipment, ensuring they are organized, current, and readily available.
• Support the management of participant recruitment databases and tracking systems.
• Assist with maintaining and updating recruitment-related website content.
• Train staff and students on recruitment best practices and effective engagement strategies to help achieve study enrollment goals.

Communications and Outreach

• Prepare and distribute monthly recruitment communications, including targeted outreach to child and adult participant populations.
• Monitor recruitment-related communications and ensure timely dissemination of information.
• Support internal communication and coordination related to recruitment activities and events.
• Prepare and deliver brief presentations highlighting research conducted through the Veldman Family Psychology Clinic and affiliated programs.

Event Planning and Coordination

• Plan and coordinate events for the Clinic and affiliated units, including research events, community outreach initiatives, informational sessions, workshops, and trainings.
• Reserve and coordinate event spaces within the Clinic, the University, and community venues.
• Arrange catering, materials, technology, and other logistical requirements.
• Develop event communications and promotional materials, including invitations, flyers, and announcements.
• Coordinate event setup, décor, and on-site logistics to create a welcoming, professional, and engaging experience for participants and guests.

Team Collaboration

• Actively participate in staff meetings, trainings, and collaborative initiatives.
• Contribute to a positive, mission-focused team culture.
• Assist with additional duties as needed to support the smooth and effective operation of the Clinic.

Join Us

This is an exciting opportunity to contribute to a growing clinic that integrates science, service, and community impact. If you are organized, creative, and passionate about connecting people to meaningful research and events, we encourage you to apply.

This is a three-year, limited-term position. Contingent on funding, the position may be extended.

Qualifications

The ideal candidate is proactive, adaptable, and community-minded, with a genuine interest in connecting individuals and families to research opportunities and mental health resources. They are comfortable balancing strategic thinking with hands-on execution, enjoy building partnerships within the community, and bring creativity and resourcefulness to recruitment, outreach, and event planning efforts.

Required:

• Bachelor’s degree in psychology, social work, marketing, communications, public health, education, or a related field.
• At least one year of professional experience in community engagement, outreach, recruitment, event coordination, or a related area.
• Strong interpersonal and communication skills, with the ability to build relationships and engage effectively with diverse populations, including youth, families, schools, and community organizations.
• Demonstrated ability to work independently while collaborating effectively within a multidisciplinary team.
• Excellent organizational and project management skills, with the ability to manage multiple priorities, timelines, and stakeholders simultaneously.
• Strong attention to detail and ability to coordinate complex logistics.
• Proficiency in developing clear, engaging communications and outreach materials for varied audiences.

Additional Information

Application Deadline to Apply: June 28, 2026

Hiring Pay Range: Up to $24/hour | Commensurate with experience

Required Documents: Resume & Cover Letter

This is a three-year, limited-term position. Contingent on funding, the position may be extended.

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.