Legal Administrative Assistant Jobs
Legal Administrative Assistant jobs are open across law firms, corporate legal departments, government agencies, and nonprofits, from entry-level to senior roles, with specializations in litigation support, contract management, and compliance administration. Find a role that fits from the openings below and apply directly.
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At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day.
We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment, and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!
Polsinelli has a position available for an experienced full-time Legal Administrative Assistant in their New York office, supporting attorneys in the Real Estate Financial Services practice group. This is an in-office position.
CORE REQUIREMENTS & RESPONSIBILITIES
- Candidate must possess 5+ years of real estate law experience.
- Experience in tax law and real estate finance is preferred.
- Must have excellent working knowledge of MS Office Suite, including the expertise of MS Word, Excel and PowerPoint.
- Experience with ChromeRiver, InTapp, and iManage applications is preferred.
- Must be able to work independently, as well as in a team setting.
- Must be able to work in a fast-paced environment.
- Forward-thinking mindset, who actively seeks opportunities and proposes solutions.
- Responsible for a broad variety of administrative tasks including strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
- Manage files, open new matters as requested by attorneys, and maintain all relevant document inclusions for the files.
- Coordinate and track continuing legal education requirements for attorneys.
- Prepare real estate documents, closing binders, and assist with recording numerous real estate documents with various states.
Qualified candidates must possess strong initiative and manage multiple projects/tasks at a time. Other essential requirements for this position include the ability to communicate effectively and professionally to develop rapport with co-workers as well as clients, maintain strong working relationships, exhibit meticulous attention to detail, handle confidential and sensitive information, and possess strong proofreading and typing skills.
The budgeted salary range for this position is $60,000 - $85,000.
As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.
Education
Preferred Bachelor's or better
Behaviors
- Team Player: Works well as a member of a group
- Loyal: Shows firm and constant support to a cause
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
- Self-Starter: Inspired to perform without outside help
- Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day.
We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment, and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!
Polsinelli has a position available for an experienced full-time Legal Administrative Assistant in their New York office, supporting attorneys in the Real Estate Financial Services practice group. This is an in-office position.
CORE REQUIREMENTS & RESPONSIBILITIES
- Candidate must possess 5+ years of real estate law experience.
- Experience in tax law and real estate finance is preferred.
- Must have excellent working knowledge of MS Office Suite, including the expertise of MS Word, Excel and PowerPoint.
- Experience with ChromeRiver, InTapp, and iManage applications is preferred.
- Must be able to work independently, as well as in a team setting.
- Must be able to work in a fast-paced environment.
- Forward-thinking mindset, who actively seeks opportunities and proposes solutions.
- Responsible for a broad variety of administrative tasks including strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
- Manage files, open new matters as requested by attorneys, and maintain all relevant document inclusions for the files.
- Coordinate and track continuing legal education requirements for attorneys.
- Prepare real estate documents, closing binders, and assist with recording numerous real estate documents with various states.
Qualified candidates must possess strong initiative and manage multiple projects/tasks at a time. Other essential requirements for this position include the ability to communicate effectively and professionally to develop rapport with co-workers as well as clients, maintain strong working relationships, exhibit meticulous attention to detail, handle confidential and sensitive information, and possess strong proofreading and typing skills.
The budgeted salary range for this position is $60,000 - $85,000.
As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.
Education
Preferred Bachelor's or better
Behaviors
- Team Player: Works well as a member of a group
- Loyal: Shows firm and constant support to a cause
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
- Self-Starter: Inspired to perform without outside help
- Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Jump back to the full list of openings and apply to any legal administrative assistant role that fits.
Find JobsLegal Administrative Assistant Job Market
A snapshot from current openings nationwide, updated as new roles post.
Who's Hiring
- Jobot16
- Polsinelli10
- State Street9
- First American7
- Clark Hill6
Top Industries Hiring
- Law & Legal Services135
- Education36
- Banking & Financial Services29
- Construction & Real Estate21
- Healthcare & Medical Services17
What Employers Look For
The qualifications that appear most often in legal administrative assistant jobs.
- Proficiency in Microsoft Office, especially Word and Excel, for document preparation and records management
- Experience managing legal calendars, court deadlines, and docketing systems accurately
- Familiarity with legal document formatting, filing procedures, and e-filing systems
- Strong written and verbal communication skills for correspondence with clients and courts
- Associate degree or bachelor's degree in legal studies, business administration, or a related field
- Knowledge of legal terminology across practice areas such as litigation, contracts, or corporate law
Tips for Your Legal Administrative Assistant Job Search
Tailor your resume for each practice area
Litigation support, corporate transactional work, and family law each demand different skills. Highlight the specific case types, filing systems, or software you've used for that practice area rather than listing general legal experience.
Certify your legal software proficiency early
Many postings screen for Clio, iManage, or LexisNexis before reviewing anything else. If you've used those tools, name them prominently in your skills section and explain the context, not just the software name.
Apply early to roles that fit
Migrate Mate lists legal administrative assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Read job postings for billable-hour expectations
Some legal admin roles require supporting attorneys who bill clients by the hour, meaning your own pace and accuracy directly affect firm revenue. Flag that you understand this dynamic in your cover letter to stand out.
Prepare for a timed typing or proofreading test
Many legal employers require a typing-speed test or ask you to proofread a sample legal document during the interview stage. Practicing legal document formats beforehand gives you a concrete edge over candidates who don't.
Follow up with a brief, professional email
After an interview, send a follow-up email that references one specific topic discussed, such as the firm's case management system or a workflow challenge they mentioned. It reinforces your attention to detail, which is central to the role.
Legal Administrative Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most legal administrative assistants?
The companies hiring the most legal administrative assistants right now include Jobot, Polsinelli, and State Street, with the largest share of openings in California, New York, and Texas, based on current listings on Migrate Mate as of June 2026. Both large national law firms and corporate legal departments consistently maintain steady demand for this role.
How many legal administrative assistant jobs are remote?
About 24% of legal administrative assistant openings are fully remote or hybrid as of June 2026, though in-office roles remain common at firms that require physical document handling or court-runner duties. Sub-areas like contract review coordination and compliance administration tend to offer the most remote flexibility within the field.
How do you become a legal administrative assistant?
Start by completing a relevant degree or certificate in legal studies, paralegal studies, or business administration, then build familiarity with legal document formats and court filing procedures. Gain practical experience through internships at a law firm or corporate legal department. Learning case management software like Clio or iManage before applying significantly strengthens your candidacy.
Can you get hired as a legal administrative assistant with little experience?
Yes, entry-level legal administrative assistant roles exist, particularly at smaller law firms and government agencies willing to train candidates who demonstrate strong organizational and communication skills. Completing a legal studies or paralegal certificate, volunteering at a legal aid organization, and showing working knowledge of legal terminology can offset limited paid work history effectively.
What does the legal administrative assistant interview process look like?
The process typically starts with a phone or video screening focused on your legal software experience and familiarity with office procedures. An in-person or virtual interview usually follows, often including a practical component such as a typing test or a proofreading exercise with a sample legal document. Some firms add a second round with a supervising attorney or office manager.
Where can I find and apply to legal administrative assistant jobs?
You can find and apply to legal administrative assistant jobs on Migrate Mate, which lists current openings from across the United States in one place. Find roles that match your experience and practice area preference, then apply directly to each listing without any additional steps between you and the employer.
See All 337+ Legal Administrative Assistant Jobs
Jump back to the full list of openings and apply to any legal administrative assistant role that fits.
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