Medical Office Assistant Jobs in Washington
Medical Office Assistant jobs in Washington concentrate in primary care clinics, multi-specialty practices, and large integrated health systems, with demand at every level from entry-level front-desk roles to experienced certified assistants handling clinical duties. The most active hiring markets are Seattle, Spokane, and Tacoma, where major employers such as UW Medicine, MultiCare Health System, and Kaiser Permanente Washington maintain deep and consistent staffing needs. Patient intake coordination, electronic health records management, and medical billing support are the most sought-after specialties across Washington practices. Scan the live roles below and apply to whichever ones fit.
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Summary
About the Position: This position is located at Pacific RIM Naval Hospital, Bremerton, Washington.This is a Direct Hire Solicitation
- Salary negotiation may be available for those candidates who are new to Federal service.
- Student Loan repayment may be authorized.
- Non-Federal work experience may be creditable for leave purposes.
Learn more about this agency
This job is open to
The public
Duties
- Perform receptionist and clerical functions in a medical clinic, including data entry, appointment scheduling, and coordination with specialty services.
- Complete patient order forms, lab requests, and other administrative documentation.
- Communicate appointment delays and resolve routine administrative concerns.
- Support in-processing and out-processing of outpatients, families, and caregivers.
- Respond to emergency calls, follow communication protocols, and operate emergency systems.
Requirements
Conditions of employment
- Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
- A Personnel Security Investigation is required.
- This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment. A background investigation and credit check are required.
- Selectees will be required to sign a statement (Condition of Employment) consenting to seasonal influenza vaccinations or must provide a recognized exemption.
- Immunization screening is required. Hepatitis B immunization is required for all positions with direct patient contact. Applicants may be required to show proof of other immunizations depending on the type of position.
- This position may require the incumbent to work on call during irregular work hours which may include evenings, weekends, holidays, and/or varying work schedules.
Qualifications
Who May Apply: US Citizens
In order to qualify, you must meet the education and experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.
Specialized Experience: One year of specialized experience which includes: performing administrative duties in a medical clinic, greeting patients, managing secure communication systems, scheduling appointments, maintaining patient medical records, preparing routine correspondence, and supporting patient admission/release workflows. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).
OR
Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.
OR
Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages.
Education
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Additional information
- Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
- You will be required to provide proof of U.S. Citizenship.
- This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
- Direct Deposit of Pay is required.
- Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
- Recruitment or relocation incentives MAY be authorized for highly qualified candidates.
- Multiple positions may be filled from this announcement.
- Salary includes applicable locality pay or Local Market Supplement.
- If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
- Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.
Veterans and Military Spouses will be considered along with all other candidates.
Required Documents
The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist for Public Announcements.
As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
1. Your resume:
- Your resume must be two pages or less and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration.
- For each relevant work experience, make sure you include the employer's name, job title, start and end dates (include month and year), for qualifications purposes, the number of hours worked per week, and a brief description that show you can perform the tasks at the required level listed in the job announcement. If your resume does not contain this information, your application may be marked as incomplete, and you may not receive consideration for this position.
- Use plain language. Avoid using acronyms and terms that are not easily understood. The hiring agency will not make assumptions about what's in your resume.
- If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations, and you may not be considered for this vacancy.
- For additional information, to include formatting tips, see: What to include in your resume.
- Cover Letter, optional
- Most recent Performance Appraisal, if applicable
- This position has an individual occupational requirement and/or allows for substitution of education for experience. If you meet this requirement based on education you MUST submit a copy of your transcript with your application package or you will be rated ineligible. See: Transcripts and Licenses.
NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below.
- The complete application package must be submitted by 11:59 PM (EST) on 11/01/2026to receive consideration.
- To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (https://apply.usastaffing.gov/ViewQuestionnaire/13099775).
- Follow the prompts to select your resume and/or other supporting documents to be included with your application package. As a reminder, your resume must be two pages or less and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration. For additional information, refer to the 'Required Documents' section.
- You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
- After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
- You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. Your resume selected in USAJOBS will be included, but you must re-select other documents from your USAJOBS account or your application may be incomplete.
- It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.
- Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center.
To verify the status of your application, log into your USAJOBS account (https://www.usajobs.gov/applicant/profile/dashboard/), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://help.usajobs.gov/how-to/application/status.
Agency contact information
DO NOT MAIL
Bremerton, WA 98312
US
Next steps
If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.
Overview
- 0679 Medical Support Assistance
- Suitability/Fitness
See All 23 Medical Office Assistant Jobs in Washington
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Find Medical Office Assistant JobsMedical Office Assistant Jobs by City in Washington
Where Washington roles are concentrated, by current openings.
Medical Office Assistant Job Market in Washington
A snapshot from current Washington openings, updated as new roles post.
Who's Hiring
What Washington Employers Look For
The qualifications that appear most often in medical office assistant jobs across Washington.
- High school diploma or equivalent required by most Washington employers
- Completion of an accredited medical office assistant or medical assisting program preferred
- Proficiency with electronic health records systems such as Epic or Cerner
- Strong knowledge of medical terminology, coding, and insurance billing procedures
- Demonstrated ability to schedule appointments and manage patient intake workflows
- Current CPR certification or willingness to obtain before start date
Medical Office Assistant Jobs in Washington: Frequently Asked Questions
How do you become a medical office assistant in Washington?
Washington does not require a state-issued license for medical office assistants, so the path starts with completing a certificate or associate degree program in medical assisting or medical office administration from a community college or vocational school. Programs at institutions like Bellingham Technical College or Spokane Falls Community College are well regarded by Washington employers. Most hiring managers also look for a Certified Medical Administrative Assistant credential, which demonstrates competency in scheduling, billing, and records management.
Which companies hire medical office assistants in Washington?
Employers hiring medical office assistants in Washington right now include Astria Health, Olympic Medical Center, and IRG Physical and Hand Therapy, based on current listings on Migrate Mate as of October 2026. Washington's large integrated health networks, including regional systems anchored in the Puget Sound area, account for a significant share of consistent openings across the state.
Which Washington cities have the most medical office assistant jobs?
Sequim, Renton, and Bellevue lead Washington for medical office assistant openings. Seattle drives the largest share of postings because of the density of major health systems and specialty clinics in King County, while Tacoma's MultiCare and smaller community health centers fuel demand in Pierce County, and Spokane's role as the regional healthcare hub for Eastern Washington sustains steady hiring there year-round.
Are there remote medical office assistant jobs in Washington?
Yes, but they're rare. About 13% of medical office assistant openings tied to Washington are remote or hybrid as of October 2026, since most duties such as patient intake, rooming, and in-person administrative support require an on-site presence. The tasks most likely to appear in remote or hybrid arrangements are medical billing, insurance verification, and prior authorization processing.
How can I get hired as a medical office assistant in Washington with little or no experience?
The most realistic entry path is applying for front-desk receptionist or patient services representative roles at community health centers and federally qualified health centers across Washington, which routinely hire and train candidates without clinical experience. Large systems like UW Medicine and MultiCare Health System run new employee orientation cohorts that include on-the-job training for medical office tasks. Earning a Certified Medical Administrative Assistant credential before applying and highlighting any adjacent experience in customer service, data entry, or healthcare reception strengthens a new applicant's profile considerably.
Where can I find and apply to medical office assistant jobs in Washington?
You can find and apply to medical office assistant jobs in Washington on Migrate Mate, which lists current Washington openings across health systems, specialty clinics, and community practices. Search the available roles, identify the ones that match your background and location, and apply directly to the ones that fit.
See All 23 Medical Office Assistant Jobs in Washington
Find roles in Washington that match your experience and apply in just a few clicks.
Find Medical Office Assistant Jobs