Procurement Jobs in Virginia

SUMMARY

Havtech Supply is seeking a highly skilled, analytically driven, and operationally minded Procurement Leader to lead our procurement, inventory management, and vendor performance functions. This newly created role will ensure Havtech Supply maintains accurate inventory levels, competitive pricing, strong vendor partnerships, and efficient warehouse operations across all locations. This position will develop efficient processes, implement best‑in‑class purchasing and inventory controls, and collaborate closely with leadership to support growth and operational excellence.

This individual will bring experience in procurement, distribution, manufacturing, or warehouse operations, combined with strong business acumen and the ability to influence cross‑functional teams, optimize purchasing decisions, improve inventory accuracy, strengthen vendor relationships, and enhance overall procurement performance.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following. Other functions may be assigned.

Procurement & Sourcing

• Develop and execute a procurement strategy that supports Havtech Supply’s product mix, customer demand, and growth objectives.
• Identify, evaluate, and negotiate with suppliers to secure competitive pricing, favorable terms, and reliable product availability.
• Establish preferred vendor programs, long‑term agreements, and structured supplier performance expectations.
• Maintain strong market knowledge, including pricing trends, product availability, and competitive dynamics.
• Own supplier segmentation and category plans (strategic vs. transactional), including bid/RFQ discipline as appropriate and ongoing market benchmarking.
• Negotiate and maintain core commercial terms and agreements (pricing structures, rebates, lead times, MOQs, freight terms, returns/warranties, and service expectations) and ensure renewals are tracked and completed on time.
• Implement supplier performance management (scorecards and business reviews) focused on OTIF/fill rate, lead time reliability, quality/returns, and responsiveness; drive corrective actions with suppliers and internal teams.
• Establish supply continuity plans for critical product lines (preferred alternates, dual sourcing where feasible, and escalation paths) to reduce disruption risk and protect customer service levels.

Inventory Management & Accuracy

• Build and oversee inventory management processes that ensure accurate stock levels, minimize stock outs, and reduce excess or obsolete inventory.
• Implement and maintain min/max levels, reorder points, replenishment logic, and safety stock strategies across all warehouses.
• Lead cycle count programs, root-cause analysis, and corrective actions to improve inventory accuracy.
• Own inventory segmentation and health (A/B/C, critical spares, slow-moving/obsolete), including disposition plans, transfer strategies across locations, and targeted reduction of dead stock.
• Set inventory control standards (receiving/put-away requirements, cycle count cadence, adjustment governance, and transfer rules) and ensure compliance through training and audits; warehouse teams execute the daily transactions.
• Establish item and vendor master data standards (UOM, pack quantities, lead times, costs, alternates/substitutions) and govern new item setup and end-of-life/obsolescence processes in the ERP.

Pricing & Cost Management

• Maintain up-to-date knowledge of market pricing and cost drivers.
• Work with leadership and sales to ensure pricing strategies support profitability and competitiveness.
• Monitor cost changes and ensure timely updates to internal pricing systems and ERP tools.
• Support margin improvement initiatives through strategic sourcing and cost-reduction opportunities.

Data, Reporting & Insights

• Analyze purchasing, inventory, and vendor data to identify trends, risks, and opportunities.
• Provide actionable insights and recommendations to leadership.
• Support the development of reporting tools that enhance visibility and decision-making.
• Leverage data to forecast demand, plan purchasing cycles, and optimize inventory levels.
• Define and maintain procurement and inventory KPIs with a regular cadence (e.g., turns, service level/fill rate, stockouts/backorders, OTIF, lead time accuracy, inventory accuracy, and obsolete inventory).

Cross-Functional Collaboration & Leadership

• Partner with leadership to align procurement priorities with business goals and operational needs.
• Serve as a trusted advisor to warehouse, sales, and finance teams, helping shape supply chain strategy and execution.
• Lead recurring demand/supply alignment for distribution (forecast reviews, seasonality planning, and project/large-order buy strategies) to balance availability, working capital, and warehouse capacity.
• Partner with warehouse/operations to improve inbound flow (supplier ship methods, freight terms, appointment compliance, packaging standards, and receipt/put-away efficiency) by setting supplier requirements and inventory policies; warehouse/operations owns day-to-day receiving and put-away execution.
• Clarify and maintain operating boundaries: this role owns sourcing strategy, supplier management, and inventory planning/policy; warehouse/operations owns physical handling and productivity; finance/AP owns invoice processing and payment.

SUPERVISORY RESPONSIBILITIES

This position does have direct supervisory responsibilities and will also lead through influence.

QUALIFICATIONS

• Bachelor’s degree in Supply Chain Management, Business, Operations, or related field preferred.
• 5+ years of experience in procurement, inventory management, warehouse operations, manufacturing, distribution, or related fields.
• Strong understanding of warehouse processes, inventory control methods, and supply chain best practices.
• Proven experience negotiating with vendors and managing supplier relationships, including OEM suppliers.
• Analytical skills with the ability to interpret data, run reports, and make data-driven decisions.
• Experience with ERP systems, purchasing modules, and inventory management tools - SalesPad and Microsoft Dynamics GP experience strongly preferred.
• Demonstrated success influencing cross-functional teams and driving process improvements.
• Excellent communication, problem-solving, and organizational skills.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Human resources retains the sole right and discretion to make changes to this job description. Any employee making changes unauthorized by the president or human resources will be subject to disciplinary action up to and including termination.