Procurement Specialist Jobs in California

LOS ANGELES REGIONAL FOOD BANK

The mission of the Food Bank is to mobilize resources to fight hunger in our community. To fulfill our mission, we source and acquire nutritious food and other products and distribute them to people experiencing nutrition insecurity through our partner agency network and directly through programs; energize the community to get involved and support hunger relief; and conduct hunger and nutrition education and awareness campaigns and advocate for public policies that benefit the people we serve. Food Bank employees are hired because of their unique skills, diverse perspective, and their commitment to our mission. This means that each of us, working together, will do all that we can to fulfill our vision that no one goes hungry in Los Angeles County. Our core values include: Respect, Stewardship & Accountability, Collaboration, Urgency, Service, Integrity and Diversity. Our organization is committed to maintaining a positive and engaging workplace for all employees.

ESSENTIAL FUNCTIONS

Ensure Timely & Cost-Effective Technology Procurement

• Coordinate timely and cost-effective procurement of IT hardware, software, applications, subscriptions, and technology-related services, including new purchases and renewals, to support operational needs.

• Obtain and evaluate vendor quotes, pricing proposals, agreements, terms and conditions, and supporting documentation to support informed and cost-effective purchasing decisions.
• Facilitate accurate and timely purchasing requests, approvals, and purchase orders in accordance with organizational policies and budget requirements.
• Support informed technology purchasing decisions by assisting with the evaluation and selection of solutions based on cost, functionality, security requirements, and organizational needs.
• Collaborate with IT staff and internal stakeholders to align purchasing requirements, timelines, and priorities with departmental and organizational needs.

• Proactively monitor upcoming renewals, licensing agreements, and purchasing deadlines to support uninterrupted technology services and timely purchasing decisions.

Strengthen Vendor Coordination & Procurement Accountability

• Facilitate timely vendor onboarding by coordinating and maintaining required documentation in accordance with organizational requirements.

• Maintain accurate, organized, and accessible procurement records, including vendor agreements, quotes, security assessments, invoices, purchase orders, and related documentation, to support accountability and efficient procurement processes.
• Maintain clear and responsive vendor communication regarding pricing, order status, contract renewals, and purchasing requirements to support timely procurement activities.
• Support timely and accurate vendor payment processing by reviewing invoices and coordinating required approvals.

• Strengthen productive vendor relationships by assisting with purchasing and service-related concerns to support reliable technology services.

Support Financial Stewardship & Budget Accuracy

• Track and maintain accurate records of IT expenditures across hardware, software, subscriptions, services, and technology projects to support financial visibility and accountability.

• Maintain accurate purchasing records and expense reports to strengthen departmental budget planning and financial accountability.
• Support informed budget forecasting by analyzing purchasing trends, upcoming renewals, anticipated technology needs, and planned projects.
• Monitor actual expenditures against approved budgets and identify potential discrepancies or changes in projected spending to support proactive financial planning.
• Prepare accurate and timely recurring and ad hoc reports on purchasing activities, vendor expenses, renewals, and budget utilization to support informed departmental decisions.

• Collaborate with IT leadership and relevant departments to maintain accurate expense tracking, financial documentation, and consistent budget reporting.

Maintain Accurate Technology Lifecycle & Asset Records

• Support accurate tracking of hardware and software throughout their lifecycle, including acquisition, implementation, maintenance, renewal, replacement, and retirement, to improve technology asset visibility.

• Maintain accurate purchasing and technology lifecycle records to support equipment replacement planning and annual budget development.
• Collaborate with IT team members to proactively identify upcoming equipment replacement needs, software renewals, and service requirements to support technology readiness.

• Maintain visibility into current technology-related costs and anticipated future expenditures to support informed lifecycle and financial planning.

Strengthen IT Operational Efficiency & Collaboration

• Provide responsive administrative and operational support to strengthen the overall effectiveness of the IT department beyond routine procurement activities.

• Support accurate departmental reporting, project tracking, documentation, and coordination of technology-related initiatives to promote efficient project execution.
• Maintain organized and accurate departmental records, processes, and reporting tools to support consistent and efficient IT operations.
• Collaborate with IT team members on assigned projects and operational priorities, adapting to departmental needs and supporting operational continuity during periods of reduced procurement activity.
• Identify and recommend improvements to purchasing workflows, reporting accuracy, documentation, and departmental processes to strengthen operational efficiency.
• Communicate professionally and productively with staff and leaders of other departments to support effective coordination, collaboration, and timely resolution of operational needs.
• Support additional duties, projects, and operational priorities as assigned by department leadership, adapting to changing responsibilities based on business and organizational needs.
• Communicates professionally and productively with staff and leaders of other departments.

• Performs other such duties and projects as assigned by department leadership. Duties and responsibilities are subject to change based on business needs.

QUALIFICATIONS

• Education: Associate’s degree or equivalent in Business Administration, Information Technology, or equivalent work experience with strong procurement, accounting, reporting, and administrative backgrounds

• Preferred experience of 3 to 4 years of direct experience in IT purchasing, vendor management, or strategic sourcing.
• Solid negotiation, critical thinking, problem-solving, and cross-functional communication abilities
• Familiarity with software licensing, subscriptions, service agreements, and renewal management.
• Experience assisting with departmental budgets, forecasting, or financial reporting.
• Experience using procurement, inventory management, or project tracking systems.
• Experience working in a nonprofit organization or other budget-conscious environment.
• Proficient knowledge with Microsoft Office (i.e., Excel, Word, Powerpoint, etc.) and Google Suite (i.e. Calendar, Docs, Sheets, Slides, etc.).
• Communicates accurately, honestly, supportively and in a timely manner with external stakeholders and department and interdepartmental team members. Demonstrates strong planning, organizing, time management, and interpersonal skills.

• Passion for the Food Bank’s mission and commitment to the values of the organization: collaboration, inclusion, diversity, equity, accessibility, respect, service, stewardship & accountability.

BENEFITS

We offer a comprehensive benefits package:

• Medical: Employee HMO coverage as little as $10 per bi-weekly paycheck and access to Nonstop Health funds
• Dental: Employee HMO coverage available at no cost
• Vision: Comprehensive vision insurance with generous allowances for examinations and material costs
• Flexible Spending Accounts
• Employer-paid Life Insurance and Long-Term Disability
• Optional Long-Term Care Insurance
• 403(b) retirement savings plan with employer match
• Employee Assistance Program (EAP) with expanded Mental Health
• Employee recognition programs
• Growth & career development support for professional certifications and additional training resources
• Vacation: Two weeks annually for the first three years
• Holiday: Nine paid holidays; eligible upon date of hire
• Sick Leave Time available

As a part of the Food Bank’s pre-employment screening process, all potential employees are subject to a Criminal Background Check.

In instances of a federal, state or locally declared emergency, Los Angeles Regional Food Bank is typically considered an essential service and emergency responder; all of its employees may be called in to perform regular or emergent duties.

The Los Angeles Regional Food Bank is proud to be an “Equal Opportunity Employer.” Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. The Food Bank fosters an organizational culture where ideas and decisions from all people help us grow, innovate, and serve in a rapidly changing world. We strongly encourage people from underrepresented groups to apply.