Proposal Writer Jobs
Proposal Writer jobs are open across government contracting, healthcare, technology, and nonprofits, from entry-level coordinator to senior and principal, with specializations in federal RFPs, grant writing, and technical proposals. Find a role that fits from the openings below and apply directly.
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JOB SUMMARY
We are currently seeking a full-time, office-based Proposal Writer to join our Proposal and Feasibility team. This position will work closely with the operations and business development teams to prepare proposals for new business in the pharmaceutical industry with the opportunity to develop strategical content at the intersection of science, operations and finance while developing your career. If you want an exciting career where using your previous expertise and while developing and growing your career even further, this is the opportunity for you!
Responsibilities:
- May lead proposal planning meetings to:
- Identify issues and client requirements
- Recommend proposal and overall study strategies, based on experience
- Encourage multi-disciplinary discussions among subject matter experts to facilitate full and high-quality contributions to the text
- Establish timelines and deliverables and hold internal stakeholders accountable to those plans and timeline
- Extract relevant content from Subject-Matter Experts and consolidate this expertise into a meaningful proposal narrative
- Include relevant data visualization materials into documents
- Review and analyze Request for Proposal (RFP) and Request for Information (RFI) documents to gain understanding of client requirements and assist in identifying missing information
- Identify information to be addressed in proposal text
- Collate follow-up questions for additional information as requested
- Draft standard documents in accordance with agreed strategy and Sponsor requirements within often expedited timelines
- Contribute to assigned process improvement initiatives and support implementation
- Define action plans and timelines; manage and determine modifications needed to ensure proposal alignment with client requirements and business strategies
- Perform quality control/peer review and participate in the finalization of documents and distribution to the customer and internal departments
BASIC QUALIFICATIONS:
- Bachelor’s degree in life science field required, Master’s degree in life science field preferred
- Strong initiative to learn
- Strong written and oral communication skills
- Project management skills and the ability to prioritize multiple projects and tasks
MEDPACE OVERVIEW:
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 6,000 people across 40+ countries.
WHY MEDPACE?:
People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.
The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.
CINCINNATI PERKS:
- Flexible work environment
- Competitive PTO packages, starting at 20+ days
- Competitive compensation and benefits package
- Company-sponsored employee appreciation events
- Employee health and wellness initiatives
- Community involvement with local nonprofit organizations
- Discounts on local sports games, fitness gyms and attractions
- Modern, ecofriendly campus with an on-site fitness center
- Structured career paths with opportunities for professional growth
- Discounted tuition for UC online programs
AWARDS:
- Named a Top Workplace in 2024 by The Cincinnati Enquirer
- Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
WHAT TO EXPECT NEXT
A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.
JOB SUMMARY
We are currently seeking a full-time, office-based Proposal Writer to join our Proposal and Feasibility team. This position will work closely with the operations and business development teams to prepare proposals for new business in the pharmaceutical industry with the opportunity to develop strategical content at the intersection of science, operations and finance while developing your career. If you want an exciting career where using your previous expertise and while developing and growing your career even further, this is the opportunity for you!
Responsibilities:
- May lead proposal planning meetings to:
- Identify issues and client requirements
- Recommend proposal and overall study strategies, based on experience
- Encourage multi-disciplinary discussions among subject matter experts to facilitate full and high-quality contributions to the text
- Establish timelines and deliverables and hold internal stakeholders accountable to those plans and timeline
- Extract relevant content from Subject-Matter Experts and consolidate this expertise into a meaningful proposal narrative
- Include relevant data visualization materials into documents
- Review and analyze Request for Proposal (RFP) and Request for Information (RFI) documents to gain understanding of client requirements and assist in identifying missing information
- Identify information to be addressed in proposal text
- Collate follow-up questions for additional information as requested
- Draft standard documents in accordance with agreed strategy and Sponsor requirements within often expedited timelines
- Contribute to assigned process improvement initiatives and support implementation
- Define action plans and timelines; manage and determine modifications needed to ensure proposal alignment with client requirements and business strategies
- Perform quality control/peer review and participate in the finalization of documents and distribution to the customer and internal departments
BASIC QUALIFICATIONS:
- Bachelor’s degree in life science field required, Master’s degree in life science field preferred
- Strong initiative to learn
- Strong written and oral communication skills
- Project management skills and the ability to prioritize multiple projects and tasks
MEDPACE OVERVIEW:
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 6,000 people across 40+ countries.
WHY MEDPACE?:
People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.
The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.
CINCINNATI PERKS:
- Flexible work environment
- Competitive PTO packages, starting at 20+ days
- Competitive compensation and benefits package
- Company-sponsored employee appreciation events
- Employee health and wellness initiatives
- Community involvement with local nonprofit organizations
- Discounts on local sports games, fitness gyms and attractions
- Modern, ecofriendly campus with an on-site fitness center
- Structured career paths with opportunities for professional growth
- Discounted tuition for UC online programs
AWARDS:
- Named a Top Workplace in 2024 by The Cincinnati Enquirer
- Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
WHAT TO EXPECT NEXT
A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.
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Jump back to the full list of openings and apply to any proposal writer role that fits.
Find Proposal Writer JobsProposal Writer Job Market
A snapshot from current openings nationwide, updated as new roles post.
Who's Hiring
- Medpace5
- Collabera3
- Agility Technologies1
- Ceres Environmental Services1
- FIS1
Top Industries Hiring
- Technology & Software7
- Biotechnology & Pharmaceuticals2
- Healthcare & Medical Services2
- Science & Research2
- Construction & Real Estate1
What Employers Look For
The qualifications that appear most often in proposal writer jobs.
- Bachelor's degree in English, communications, journalism, or a related field
- Proven experience writing or coordinating RFP, RFQ, or grant responses
- Strong command of style guides such as AP, Chicago, or agency-specific standards
- Proficiency with Microsoft Office, SharePoint, and proposal management software like Loopio or RFPIO
- Ability to manage multiple concurrent deadlines under time-sensitive submission requirements
- Familiarity with FAR, federal contracting vehicles, or sector-specific compliance frameworks
Tips for Your Proposal Writer Job Search
Tailor your resume to RFP language
Mirror the exact phrasing from each job posting in your resume bullets. Proposal teams often keyword-match resumes against RFP compliance checklists, so phrases like 'win themes' and 'executive summary' matter more than generic writing credentials.
Build a proposal-specific writing portfolio
Pull redacted samples of executive summaries, past performance narratives, or technical volumes from past work. Hiring managers want to see how you structure a compliant response, not just that you write well. Sanitize any proprietary details before sharing.
Target openings by contract vehicle or sector
Federal proposal roles often specify clearance levels, FAR familiarity, or IDIQ experience. Filter your search by sector first, then by those specifics, so you're applying to roles where your background actually maps to the compliance requirements.
Apply early to roles that fit
Migrate Mate lists proposal writer openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare a writing test before interviews
Many proposal writer interviews include a timed writing exercise, often drafting a capability statement or responding to a mock requirement. Practice condensing technical content into 200-word narratives under a deadline so you're not caught off guard.
Negotiate around deadline-heavy schedules
Proposal roles routinely involve hard submission deadlines that compress nights and weekends. Ask during the offer stage about average proposal cycles, surge periods, and whether overtime is compensated, so you understand the actual workload before accepting.
Proposal Writer Jobs: Frequently Asked Questions
Which companies are hiring the most proposal writers?
The companies hiring the most proposal writers right now include Medpace, Collabera, and Agility Technologies, with the largest share of openings in Ohio, Virginia, and Wisconsin, based on current listings on Migrate Mate as of June 2026. Defense contractors, healthcare systems, and large consulting firms consistently drive the highest volume of openings.
How many proposal writer jobs are remote?
About 21% of proposal writer openings are fully remote or hybrid as of June 2026, reflecting the role's document-heavy nature. Grant writing and commercial proposal roles skew most remote, while positions tied to classified federal contracts typically require on-site work due to security and access requirements.
How do you become a proposal writer?
Start by building strong editing and document-structuring skills, often through roles in technical writing, marketing communications, or contract administration. Learn the anatomy of a compliant proposal response, including executive summaries, past performance narratives, and pricing volumes. Earning credentials like the APMP Foundation certificate signals formal training to federal and commercial employers alike.
Can I get hired as a proposal writer with little experience?
Yes, entry-level proposal roles exist, particularly as proposal coordinators or junior writers on larger teams. Employers hiring with little experience typically want strong editing skills, comfort with tight deadlines, and familiarity with structured document formats. A portfolio of redacted writing samples, even from academic or volunteer grant work, helps demonstrate you can organize and articulate complex information clearly.
What does the proposal writer interview process look like?
Most proposal writer interviews include a recruiter screen, a hiring manager conversation focused on past proposal wins and losses, and a practical writing exercise. The exercise often involves drafting a short capability statement or executive summary from a mock requirement. Some employers add a panel round with a program manager or BD lead to assess cross-functional collaboration skills.
Where can I find and apply to proposal writer jobs?
You can find and apply to proposal writer jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your background, sector preference, and seniority level, then apply directly to each listing from the same place.
See All Proposal Writer Jobs
Jump back to the full list of openings and apply to any proposal writer role that fits.
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