Purchasing Specialist Jobs in Arizona

POSITION: Purchasing Specialist

LOCATION: District Office

REPORTS TO: Business Services Manager

JOB GOAL:

• To assist the Business Services Manager in maintaining reliable and accurate data and files for effective and efficient purchasing throughout the district.

QUALIFICATIONS:

Qualifications to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required to be successful:

• High School Diploma or GED
• Experience with various Office software such as Word and Excel
• Effective organizational skills
• Ability to multi-task
• Proficiency in record keeping and attention to detail
• Ability to work with staff, teachers, students and parents at various educational levels
• Ability to work in a team atmosphere
• Ability to use constructive techniques to resolve issues
• Proficient communicator with excellent interpersonal skills in dealing with all levels of district staff and with a diverse community
• Ability to work independently

Skills:

• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in individual and group problem solving situations.
• Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; responds to requests for service and assistance; meets commitments.
• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team environment; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
• Quality - Demonstrates accuracy and desire for thoroughness; looks for ways to improve and promote quality; monitors own work to ensure quality while being proactive.
• Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works at moderate to accelerated pace.
• Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines, adheres to OSHA regulations and guidelines; Reports potentially unsafe conditions; uses equipment and materials properly.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate personnel with an alternate plan.

RESPONSIBILITIES:

Responsibilities and duties may include, but are not limited to, the following:

• Contacts and confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Obtains quotations as required.
• Inputs and/or approved requisition into financial system.
• Issues approved purchase order to vendors, requestors, & warehouse.
• Creates and utilizes computer printouts and prepares reports.
• Maintains procurement records such as vendor regristrations, W-9's, cooperative contract due dilligence and written determinations.
• Assists with fiscal physical inventory per USFR guidelines.
• Provides information to auditor as required.
• Prepares Formal Sealed Bids.
• Prepare a report for Board approval on bids.
• Acts as District liaison between vendors and District.
• Verifies that all bidding guidelines are followed.
• Works with staff to insure all USFR guidelines are followed.
• Assists with payables when needed.

TERMS OF EMPLOYMENT:

• 12-month contract, Hourly position under FLSA. Placement on Classified salary schedule by the Director of Human Resources dependent upon education and experience
• Benefits – All approved benefits for Classified Employees
• Must pass Department of Public Safety Fingerprint clearance check.
• Must be United States citizen or have valid work visa at date of hire with the ability to maintain. All changes in visa status must be reported to Human Resources immediately. Photo identification and work visa, (if necessary), will be needed for fingerprint clearance card and I-9 documentation prior to first day of work.

EVALUATION:

• Performance of this position will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Classified Personnel.

REQUIRED DOCUMENTATION:

• Proof of Mumps, Measles and Rubella, (MMR) vaccination.
• Valid government issued identification or current work visa with expiration date.
• Unofficial copies of transcripts will be accepted with applications, official transcripts will be due upon job offer*

• 
  Transcripts issued in a language other than English must be accompanied by a full translation, (word for word) by an acceptable translator. Additionally, each foreign transcript must be evaluated for equivalency to United States accredited coursework by an acceptable agency such as those agencies certified by the National Association of Credential Evaluation Services, (NACES). Applications containing foreign transcripts that are not accompanied with the above required documentation will not be considered.

Casa Grande High School District #82 prohibits discrimination in employment and educational programs based on race, color, religion, sex, age, disability, national origin, military status, genetic test information, sexual orientation or gender identity or expression and provides equal access to the Boy Scouts and other designated youth groups.

Revised 1/2026