Purchasing Specialist Jobs in Illinois

• Hybrid

• Manage and support daily accounts receivable data processing activities within Banner and related integrated systems, including preparation and submission of feeder data received from multiple University payment portals.

• Perform monthly reconciliation, validation, and analysis of financial and transactional data related to billing, payment processing, foreign national payments, departmental payment requests, and GAR transactions.

• Develop, generate, and maintain Banner data downloads and reports utilized by Business Operations for reporting, reconciliation, analysis, and operational purposes.

• Provide technical and operational support during audit and review activities by responding to auditor inquiries, researching transactional issues, and preparing supporting documentation, data extracts, and analysis.

• Serve as the backup departmental security contact for the University Bursar's Office by coordinating system access, maintaining security-related documentation, and ensuring compliance with University security procedures and protocols.

• Coordinate and monitor purchasing and accounts payable activities for the University Bursar, utilizing T-Card, P-Card, and iBuy systems to ensure accurate and timely procurement and payment processing.

• Resolve purchase order and invoicing discrepancies by reviewing invoices and purchase orders, communicating with vendors, campus purchasing staff, and University Payables to ensure timely resolution of issues.

• Serve as the backup in monitoring the Production Calendar, which schedules overnight and daily job processing for the modules within the University's integrated Banner System; coordinate scheduling and implementation of activities of University modules throughout the year.

• Serve as the backup for managing Returned Checks. Responsible for all organization, investigation, processing, communication, and documentation of all NSF/Returned checks for all System Office locations.

• Assist with Bursar-related human resources activities, such as onboarding and compliance activities, when needed.

• Bachelor's degree in business administration, management, or a field related to the position.

• Two (2) years of professional business, financial, and/or managerial work experience.

• (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

• Professional experience using information management principles to support business processes.

• At least three years of management analysis, with a strong understanding of Microsoft Office and SQL.

• Experience with existing Banner A/R systems and/or procedures.

• Demonstrated knowledge of accounting, reconciliation, and financial analysis principles.

• Strong analytical and problem-solving skills with attention to detail and data accuracy.

• Ability to interpret, compile, analyze, and distribute operational and financial data.

• Effective organizational skills with the ability to manage multiple responsibilities and meet deadlines.

• Strong oral and written communication skills with the ability to work collaboratively with internal and external stakeholders.

• Ability to learn and apply University systems, policies, procedures, and business processes related to accounts receivable operations.

• Proficiency in Microsoft Office applications and business systems utilized to support reporting and operational functions.

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