Purchasing Specialist Jobs in Virginia

INTRODUCTION

The Accounts Payable Specialist will be responsible for managing the end-to-end accounts payable process, ensuring timely and accurate processing of vendor payments, maintaining strong financial records, and supporting month-end closing activities. The Accounts Payable Specialist plays a critical role in resolving discrepancies, supporting audits, and contributing to process improvements while maintaining compliance with GAAP and internal policies.

Responsibilities

• Prepare accounting reports and provide support with accounts receivable responsibilities.
• Record, reconcile, and balance transactions within accounting systems and software.
• Maintain and update accounts receivable documentation as needed.
• Process customer payments as needed through Integrated Receivables.
• Monitor, manage, and respond to general AR inquiries.
• Investigate and verify account discrepancies by gathering and analyzing supporting documents and information.
• Process and record Billpay transactions accurately and in a timely manner.
• Manage BillPay inbox and handle all incoming inquiries.
• Maintain organized historical records for accurate reporting.
• Perform weekly and monthly account reconciliations.
• Contribute to the development and implementation of process improvements.
• Assist with bank reconciliation process.
• Support audits by providing necessary documentation and explanations.
• Assist with month-end closing activities, including preparing AR-related journal entries and reports.
• Ensure accuracy and compliance with GAAP and internal policies.
• Collaborate with other departments to resolve payment discrepancies and assist with process improvements.
• Support ad-hoc financial projects and contribute to process improvement initiatives.
• Perform other duties as assigned.

BASIC QUALIFICATIONS

• Associate or bachelor's degree in accounting, finance, or related field or an equivalent combination of education and experience.
• Minimum 3 years of experience working in an accounts payable role.
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required.
• Strong understanding of basic accounting principles.
• Advanced Excel skills (VLOOKUP, pivot tables, formulas).
• Excellent attention to detail and organizational skills.
• Strong communication and customer service abilities.
• Exceptional multitasking capabilities and ability to meet deadlines while maintaining accuracy.
• Solid ability to manage financial responsibilities effectively with a high degree of professionalism.
• Dependable and reliable.

WHO WE ARE

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025).

ECS is an Equal Opportunity Employer. To learn more, click here.