Real Estate Manager Jobs in Michigan

Company Overview

RE/MAX Real Estate Professionals DeWitt is a real estate company.

The Real Estate Office Administrator & Marketing Coordinator is responsible for supporting the daily operations of the real estate office while providing administrative, marketing, and technology support to the Owner, Office Manager, and real estate agents.

This position requires an organized, detail-oriented, dependable, and personable individual who can manage multiple responsibilities, communicate effectively, provide excellent customer service, and take initiative. The ideal candidate is comfortable working with technology, social media, marketing platforms, and real estate-related systems while maintaining a welcoming and professional office environment.

Essential Duties & Responsibilities

Responsibilities include, but are not limited to, the following:

1. Marketing & Social Media

• Maintain existing websites and implement website updates and changes.
• Manage web content, blogging, and search engine optimization (SEO).
• Manage and update company social media accounts, including Facebook, Twitter/X, LinkedIn, and other applicable platforms.
• Create marketing materials for agents, including flyers, postcards, mailers, and other promotional materials.
• Post office statistics, agent accomplishments, awards, birthdays, and special announcements on social media.
• Prepare and distribute announcements introducing new agents joining the office.
• Share new agent announcements on the office Facebook page, through email to office agents, and with other RE/MAX agents through the RE/MAX Insider Facebook page.
• Assist agents with individual marketing needs and promotional materials.

2. Real Estate Administrative & Transaction Support

• Enter new listings, listing changes, and sold information into the Flex MLS system.
• Enter all closed transactions into the RE/MAX iFranchise system.
• Scan all closed transaction files into Dropbox, distribute copies to the appropriate agents, and maintain organized hard-copy files in the office filing system.
• Maintain and update office checklists and forms as needed.
• Keep MLS forms in the office file drawers current, organized, and properly stocked.
• Check Dropbox for documents and files submitted after regular office hours.
• Prepare closing slideshows for office televisions by gathering information and photos from agents and coordinating the presentation.
• Maintain accurate and organized electronic and physical records.

3. Office Administration & Customer Service

• Answer incoming phone calls and direct callers to the appropriate agent or staff member.
• Welcome visitors, clients, and guests to the office in a friendly and professional manner.
• Receive and distribute incoming mail to the appropriate personnel.
• Monitor office supplies and notify the Office Manager when supplies are running low and need to be reordered.
• Maintain the office Gmail calendar, including meetings, events, closings, and other important dates.
• Maintain monthly agent reports in Excel for the Owner.
• Assist with general office organization and administrative duties.

4. Agent Support, Training & Development

• Assist new agents with onboarding and initial training.
• Provide guidance and support to agents with marketing, TransactionDesk, social media, and other office-related programs.
• Assist agents with learning and utilizing available technology and resources.
• Continue learning new programs and platforms, Bold Trail and other real estate technology, to better support agents and office operations.
• Provide ongoing assistance to agents with questions and administrative needs.

5. Recruiting & Agent Relations

• Work with the Owner to assist with agent recruiting efforts.
• Maintain and update the Owner's recruiting prospect list.
• Keep the Owner informed of important prospect information, including birthdays, special events, and other opportunities for personal outreach.
• Prepare and distribute new agent announcements and introductions.

6. Events & Special Projects

• Coordinate and assist with planning and organizing office events.
• Assume responsibility for maintaining and coordinating established office events using existing event information and resources.
• Prepare presentations and slideshows using Microsoft PowerPoint as needed.
• Assist the Owner and Office Manager with special projects, new initiatives, and other assignments as requested.

Qualifications & Skills

The ideal candidate should possess the following:

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent customer service and interpersonal skills.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Familiarity with social media platforms and digital marketing.
• Comfortable learning new software, technology, and online platforms.
• Ability to work independently while also functioning as part of a team.
• Professional, friendly, dependable, and positive attitude.
• Previous administrative, marketing, or real estate experience preferred.

Key Expectations

• Maintain a professional, organized, and welcoming office environment.
• Provide timely and dependable support to agents, management, and visitors.
• Take initiative in identifying office needs and opportunities for improvement.
• Maintain accuracy and confidentiality when handling transaction files and office information.
• Stay current with technology, marketing trends, and real estate office systems.
• Demonstrate flexibility and a willingness to assist wherever needed to support the success of the office and its agents.

Pay: From $19.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off

Work Location: In person